Special Assistant to the Provost/Associate Dean

Academic/Administrative Unit: Office of Academic Affairs


Virginia State University is seeking qualified applicants for the position of Special Assistant to the Provost/Associate Dean to launch and lead the newly developed Virginia State University (VSU) and Richard Bland College (RBC) School of Technical & Professional Studies. The Special Assistant to the Provost/Associate Dean reports directly to the Provost/Sr. Vice President for Academic and Student Affairs at VSU and RBC President.  The selected individual will collaborate with a cross-institutional and cross-functional team of professionals to develop, implement, direct and oversee projects to support strategic priorities for the VSU/RBC School of Technical & Professional Studies’ mission. Additionally, this role will oversee critical processes and develop a sustainable, repeatable project lifecycle, including performance metrics to ensure quality and success in achieving established goals of the School of Technical & Professional Studies. 

DUTIES AND RESPONSIBILITIES:  

The position is responsible for administrative functions for the School under the direction of the VSU Provost/Sr. Vice President and RBC President. These duties include, but are not limited to:

  • Facilitate recruitment of faculty and students for the Programs within the School. Formulate and communicate to the VSU Provost/Sr. Vice President and RBC President recommendations for hiring, retention, promotion, evaluation, merit pay, or discipline of faculty.
  • Serve as a liaison among the faculty and students of the School, and the VSU/RBC faculty and administration.
  • Develop an annual budget for the School and manage funds to achieve mission and strategic goals. 
    Initiate curriculum changes and other activities as appropriate to maintain a high quality academic Program. Maintain current course syllabi for the Program.
  • Coordinate accreditation, program review, or assessment activities for the School.
  • Coordinate teaching assignments and communicate course schedule(s) to all appropriate parties. 
  • Coordinate the academic advising of students of the School.
  • Interpret and ensure adherence to University policies and procedures as well as other pertinent policies and procedures.
  • Perform special assignments as delegated by the VSU Provost/Sr. Vice President and RBC President.
  • Assess and maintain physical facilities of the School, including equipment, supplies, and space.
  • Report to the appropriate university official when required maintenance or service is necessary.
  • Identify and build partnerships with appropriate internal and external stakeholders to benefit the special project and its objectives.
  • Determine the ongoing organizational structure(s), processes, procedures and policies necessary to sustain effective an effective Program and operations.
  • Report regularly on project success criteria results, metrics and ongoing assessment of outcomes.
  • Other duties as assigned. 

REQUIRED QUALIFICATION: 

  • Master’s degree in Higher Education Administration, Communications, or related field.
  • 5 years administrative and/or program management experience within an institution of higher education.
  • Ability to prioritize and manage multiple tasks simultaneously, efficiently and effectively.
  • Excellent communications ability, both oral and written; strong people skills; well organized, extremely attentive to detail.
  • Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a faculty member at RBC. 

PREFERRED: 

  • Doctoral degree in Higher Education Administration, Communications, or related field.
  • Project Management Certification(s)
  • More than 5 years program management experience within an institution of higher education.

HOW TO APPLY: 

Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (RMS).  Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. Visit https://virginiajobs.peopleadmin.com to complete an online application. 
 
Virginia State University does not discriminate on the basis of age (except when age is a bona fide occupational qualification); color; disability; gender identity or expression; genetic information; military service; national origin; political affiliation; pregnancy, childbirth or related medical conditions, including lactation; race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locs, and twists); religion; sex; sexual orientation; veteran status; or any other non-merit based factor in its employment opportunities, programs, services, and activities.  
 
The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting and is subject to the COVID-19 guidelines. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable. 
 
Virginia State University is an Executive Level Branch agency.  In accordance with Governor Ralph Northam’s mandate, by Article V, Sections 1 and 7 of the Constitution of Virginia, and by §2.2-103 of the Code of Virginia all Executive Branch Employees and state contractors who enter the workplace or who have public-facing work duties must disclose their vaccine status to the designated agency personnel.  Virginia State University requires all faculty, staff, and students to be vaccinated for COVID-19, unless there is an approved medical or religious exemption.  Continued employment is contingent on compliance with the University’s COVID-19 guidelines.   

VIRGINIA STATE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER 


Position Number
FA645

Appointment Date
Immediate

Date Posted
11/19/2021

Closing Date
Open Until FIlled

Salary Range
Salary will be commensurate with education and work experience