University Archivist

The University Libraries seeks a visionary Associate Librarian for Special Collections and Archives who will oversee all aspects of the Special Collections and Archives department, which is located in the Lindsay-Montague building on the campus of Virginia State University. Reporting to the Dean, University Libraries, under the working title of University Archivist, the incumbent is responsible for collection development, preservation, organization, description, access, instruction, and outreach for materials held by the libraries, especially special collections and archival materials. The Archivist provides administrative oversight and support by setting priorities, supervising staff, managing budget expenditures, developing policies and procedures, and grant-writing. The Archivist works with the Dean, University Libraries and the faculty and staff to set a vision for the department, and promotes this vision to stakeholders, including donors, faculty, and researchers. The Archivist serves on the libraries’ senior leadership team, and integrates the work of the department with the library as a whole. Additionally, the Archivist contributes to teaching, learning, and research on campus by hosting workshops, providing instruction, and leading seminars using special collection materials. The Archivist helps to maintain ties with the university’s local community and heritage by building collections that reflect these relationships.


  • Serves as the head of the Special Collections and Archives and oversees daily operations of the department. Makes recommendations to the Dean on department budget, staff, and facility needs.
  • Develops programs and services to acquire, process, curate, and provide access to special collections in a variety of formats.
  • Facilitates discovery of and access to collection information through the development of EAD finding aids, the library website, and other avenues.
  • Provides leadership on issues surrounding collection access and digitization in collaboration with relevant Library stakeholders.
  • Takes responsibility for promoting and interpreting unique collections through innovative and engaging physical and digital exhibitions, educational programming and instruction, and social media.
  • Assists with grant development.
  • Creates a sustainable program to support born-digital archives.
  • Actively participates in library, university and/or professional-level service commitments directly related to the field of special collections, digitization, or academic librarianship. 

REQUIRED QUALIFICATIONS: ALA-accredited Master’s degree in Library/Information Studies with an emphasis on formal archival education or training; or a Master’s degree in American History, African American Studies, or other relevant discipline with experience in archives, archival coursework, or archival certificate. Supervisory experience and at least two years of professional archives experience. Demonstrated ability in evaluating, selecting, and processing rare and special collections. Knowledge of best practices and national standards such as EAD, DACS, MARC, and Dublin Core. Knowledge of preservation principles; and demonstrated ability and initiative in instruction and outreach. Proficient in MS Office Suite. Strong verbal and written communication skills; ability to work collaboratively; and evidence of commitment to public service.

PREFERRED QUALIFICATIONS: Certification by the Academy of Certified Archivists. Experience with ArchivesSpace (or Archon, Archivists Toolkit and Aeon). Experience working with web Archives and digital repositories. Evidence of successful project management and grant writing experience; and coursework in Virginia state history with emphasis on African American history and culture.

Virginia State University will accept applications through the online Recruitment Management System (RMS) at E-mailed, mailed and faxed applications will not be accepted. Resumes do not substitute for a completed online state application. Interested persons must attach a letter of interest, a current resume/vita, and the names, addresses, telephone numbers, and e-mail addresses (if available) of three professional references.

Position Number

Salary Range
$55,000 - $65,00

Open until filled