Fiscal Assistant

Purpose: Reporting to the Director of Advancement Services, the Fiscal Assistant ensures efficient business operations for Advancement Services within the Office of Institutional Advancement (IA). The Fiscal Assistant provides clerical, fiscal and/or administrative support to the Vice President for External Relations.  

Virginia State University is an Executive Level Branch agency.  In accordance with Governor Ralph Northam’s mandate, by Article V, Sections 1 and 7 of the Constitution of Virginia, and by §2.2-103 of the Code of Virginia, all Executive Branch Employees and state contractors who enter the workplace or who have public-facing work duties must disclose their vaccine status to the designated agency personnel.  Virginia State University requires all faculty, staff, and students to be vaccinated for COVID-19, unless there is an approved medical or religious exemption.  Continued employment is contingent on compliance with the University’s COVID-19 guidelines. 

Duties & Responsibilities: The Fiscal Assistant is responsible for the recording and processing of contributions and ensuring all gifts are promptly and accurately entered, receipted, and acknowledged. Other responsibilities include inputting gift and pledge data, assigning appropriate general ledger revenue account, generating gift receipts and donor acknowledgment letters, processes online credit card donations via the TMS portal, reconciling batches completing matching gift applications, tracking pledges and gift agreements, and assisting with other general office duties 

Qualifications: Must have a basic understanding of gift processing in and higher education/non-profit environment, CASE/VSE standards, rules and regulations pertaining to planned gifts/stock gifts/gift-in-kind/etc. and understanding of hard credit/soft credit rules. In addition, the Fiscal Assistant must have advanced computer skills with donor database experience; and high proficiency in Microsoft Office Suite, i.e., Word, PowerPoint, and Excel. A comprehensive understanding of the overall responsibilities of Advancement Services is required, including gift processing and acknowledgment policies and procedures, data maintenance, and related activities. Associate's Degree a plus. A high degree of accuracy and attention to detail.  

Special Requirements: 

  1. Letter of Interest (via cover letter) 
  1. Current Resume and/or Curriculum Vitae 

HOW TO APPLY: Virginia State University does not discriminate on the basis of age (except when age is a bona fide occupational qualification); color; disability; gender identity or expression; genetic information; military service; national origin; political affiliation; pregnancy, childbirth, or related medical conditions, including lactation; race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locs, and twists); religion; sex; sexual orientation; veteran status; or any other non-merit based factor in its employment opportunities, programs, services, and activities.

Virginia State University only accepts applications for classified positions through the online state Recruitment Management System (RMS). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. Visit https://virginiajobs.peopleadmin.com to complete an online application.


VIRGINIA STATE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER. WOMEN, MINORITIES, PERSONS WITH DISABILITIES, AND VETERANS ARE ENCOURAGED TO APPLY.


Position Number
00811

Working Title
Fiscal Assistant

Position Location
Institutional Advancement

Pay Band
3

Salary Range
$28,354 - $35,000 annually

Date Posted
04/07/22

Closing
04/20/22