Admin and Office Spec III

Job Description

THIS IS A REPOST! PREVIOUS APPLICANTS NEED NOT REAPPLY!

Reporting to the Director of Advancement Services, the Fiscal Assistant ensures efficient business operations for Advancement Services within the Office of Institutional Advancement (IA). The Fiscal Assistant provides clerical,
fiscal and/or administrative support to the Office of Institutional Advancement.

The Fiscal Assistant is responsible for the recording and processing of contributions and ensuring all gifts are promptly and accurately entered, receipted, and acknowledged. Other responsibilities include, inputting gift and pledge data, assigning appropriate general ledger revenue account, generating gift receipts and donor acknowledgement letters, processes online credit card donations via the Nelnet portal, reconciling batches completing matching gift applications, tracking pledges and gift agreements and assisting with other general office duties.

Required Qualifications

Must have basic understanding of gift processing in higher education/non-profit environment, CASE/VSE standards, rules and regulations pertaining to planned gifts/stock, gifts/gift-in-kind/etc. and understanding of hard credit/soft credit rules with a high degree of accuracy and attention to detail. In addition, the Fiscal Assistant must have advanced computer skills with donor database experience; High proficiency experience with Microsoft Office Suite, i.e., Excel (Pivot Tables), Word, PowerPoint, and a comprehensive understanding of the overall responsibilities of Advancement Services is required, including gift processing and acknowledgement policies and procedures, data maintenance and related activities.

Preferred Qualifications

Associates Degree minimum preferred or equivalent education and experience.

Special Requirements

  1. Letter of Interest (via cover letter)
  2. Current Resume and/or Curriculum Vitae

How to Apply

Virginia State University only accepts applications for classified positions through the on-line state Recruitment Management System (RMS). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. Resumes are not a substitute for a completed online application. Visit https://virginiajobs.peopleadmin.com to complete an online application.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Virginia State University does not discriminate on the basis of age (except when age is a bona fide occupational qualification); color; disability; gender identity or expression; genetic information; military service; national origin; political affiliation; pregnancy, childbirth or related medical conditions, including lactation; race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locs, and twists); religion; sex; sexual orientation; veteran status; or any other non-merit based factor in its employment opportunities, programs, services, and activities.

VIRGINIA STATE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER. WOMEN, MINORITIES, PERSONS WITH DISABILITIES, AND VETERANS ARE ENCOURAGED TO APPLY.


Position Number
00811

Working Title
Fiscal Assistant

Pay Band
03

Salary Range
$30,000 - $35,000

Date Posted
10/05/2022

Closing Date
10/15/2022