HR Office Administrator
DUTIES AND RESPONSIBILITIES
Virginia State University’s Office of Human Resources is seeking an HR Office Administrator. Manage process and document production for key, routine and regular HR activities such as (but not limited to) contract renewal coordination, HR recruitments, adjunct letter preparation, orientation set up, Banner and PMIS keying, and organizational chart updates. Greet and assist customers who come to HR for guidance and assistance with excellent customer service skills. Able to manage internal and external customer needs and inquiries, provide research, best practices, data retrieval, and respond and follow up to requests. Monitor and track type of requests and ensure timely resolution. Consult with other departments as needed for collaboration. Monitor and ensure HR budget is being maintained properly in Banner; manage and input eVA purchase requisitions consistently, regularly audit expenses, make payments and secure HR resources as needed.
Minimum two (2) years of college education, in the areas of business administration, education or related field or the equivalent in work experience. Relevant and general working knowledge of human resources areas such as Employment, Employee Relations, Compensation policy, personnel system transactions and programs. Considerable knowledge of automated office management, office procedures, automated filing systems and database functions. Experience of the operations of Virginia state government and/or higher education environment. Must have prior experience using eVA Procurement System and the ability to understand the Procurement laws (Virginia Public Procurement Act). Demonstrated ability to manage and monitor a departmental budget accurately. Able to analyze large sums of information/data, organize in an efficient manner, and apply policy to respond to routine administrative matters on behalf HR leaders. Demonstrated ability to work independently and with others; to communicate effectively both orally and in writing; to perform routine quantitative and narrative reporting. Must be able to manage a busy HR office providing routine information services to clients; to interpret policies; to draft, write and explain practices and procedures and instructions, conduct research if needed and formulate recommendations and guidance. Demonstrated advanced use of Microsoft Office Suite (especially proficient in Excel and Word), able to perform functions such as mail merges, tables, macros, etc. Lookup data in automated HR systems. Experience with procurement procedures; solid math and general accounting principles knowledge; must be able to obtain a small purchase card for the HR department.
Bachelor’s degree in Business or a related field. Experience assisting with projects of a technical or procedural nature. Advanced computer skills such as graphic software - Adobe, Visio, etc. to produce technical documents. HRIS systems knowledge such as Banner, PMIS, and applicant tracking and payroll applications. Experience with managing and monitoring office budgets.
HOW TO APPLY
Virginia State University is an equal opportunity employer. VSU does not discriminate on the basis of age (except when age is a bona fide occupational qualification); color; disability; gender identity or expression; genetic information; military service; national origin; political affiliation; pregnancy, childbirth, or related medical conditions, including lactation; race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); religion; sex; sexual orientation; veterans status, or any other non-merit based factor in its employment opportunities, programs, services, and activities. The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable. We encourage minorities, persons with disabilities and veterans are encouraged to apply.
Virginia State University only accepts applications for classified positions through the on-line state Recruitment Management System (RMS). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. Visit https://virginiajobs.peopleadmin.com to complete an online application.
VIRGINIA STATE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER. WOMEN, MINORITIES, PERSONS WITH DISABILITIES, AND VETERANS ARE ENCOURAGED TO APPLY.
HR Office Administrator
Office of Human Resources
Commensurate with Experience