Fixed Asset Manager 

Virginia State University is an Executive Level Branch agency.  In accordance with Governor Ralph Northam’s mandate, by Article V, Sections 1 and 7 of the Constitution of Virginia, and by §2.2-103 of the Code of Virginia all Executive Branch Employees and state contractors who enter the workplace or who have public-facing work duties must disclose their vaccine status to the designated agency personnel.  Virginia State University requires all faculty, staff, and students to be vaccinated for COVID-19, unless there is an approved medical or religious exemption.  Continued employment is contingent upon compliance with the University’s COVID-19 guidelines. 

DUTIES AND RESPONSIBILITIES
Position will ensure the prescribed state reporting and inventory requirements are met; responsible for updating and ensuring data integrity of the Banner Fixed Asset Accounting Control System; ensure items over $2,000.00 are assigned a FAACS identification number and entered into the online Fixed Asset system daily; ensure all electronic equipment is entered in Banner/FAACS; ensure all reports are submitted weekly, monthly, quarterly, and annually; supervise and schedule the staff workforce; ensure the preservation, selling, and disposal of surplus property; ensure surplus is removed from requesting Department within ten working days; ensure the FAACS system is updated to show changes in location, responsible person, and availability within five (5) working days after removal from Department; redistribute or remove goods from campus within one year of receipt by Surplus Department; coordinate the transfer, receipt, storage, retrieval, and disposal of records maintained in the storage facility with accuracy and efficiency;  maintain internal records to ensure adequate documentation and control of records stored; complete and submit all required monthly status reports on time; ensure records eligible for disposal are disposed of no later than thirty days after their minimum retention period has lapsed; ensure timely request has been received from the account manager with 90% accuracy; ensure that no records will be disposed of before the minimum retention period has lapsed with 95% accuracy; monitor and respond to department email inquiries related to fixed assets; and assist with audit requests of fixed asset supporting documentation. 

REQUIRED QUALIFICATIONS
An equivalent combination of training, education, and work experience is requiredmust have considerable knowledge of fixed assets and records management techniques and information systems; must have demonstrated experience to provide consultation servicesdevelop retention and disposition schedules;  must have the ability to manage and prioritize multiple assignments; effectively communicate orally and in writing; must have the ability to lift boxes weighing up to 20 pounds; and must have demonstrated experience using FAACS and Microsoft Office Suite, e.g., Word, Excel, and PowerPoint.

PREFERRED QUALIFICATIONS: Bachelor’s degree in business or a related field.  

HOW TO APPLY

Virginia State University will accept applications through the online Recruitment Management System (RMS) at https://jobs.agencies.virginia.gov. E-mailed, faxed and mailed applications will not be accepted.

The selected candidate(s) will be subject to an extensive and complete criminal background check, which may include fingerprinting. Candidate may be required to complete a Statement of Personal Economic Interest as a condition of employment, if applicable


VIRGINIA STATE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER. WOMEN, MINORITIES, PERSONS WITH DISABILITIES, AND VETERANS ARE ENCOURAGED TO APPLY.


Position Number
00760

Working Title
Financial Services Specialist I

Position Location
FAACS

Pay Band
4

Salary Range
37,042 - $60,000

Date Posted
11/15/2021

Closing
11/26/2021