Administrative and Office Specialist II

Virginia State University (VSU) seeks applicants for an Administrative Assistant/ Office Specialist II for the Department of Teaching & Learning in the College of Education. The successful candidate will provide clerical, fiscal, and administrative support to the Department Chairperson and faculty of the department.

Provides administrative support to the faculty and students in the Department of Teaching and Learning to include: front-line reception in greeting students and visitors to the department, photocopying, fax, mailing, maintaining files, producing reports and records. The incumbent will monitor the departmental budget and facilitate submission requisitions for purchases, schedule and coordinate meetings, prepare agendas, record, and transcribe minutes of meetings. the successful candidate will work independently to provide administrative support to Department Chair in composing documents and memos and other forms of office correspondence along with the handling of requests for data and information appropriately. Perform other duties assigned.

MINIMUM QUALIFICATIONS: Knowledge and experience with office/administrative practices and procedures. Knowledge of Microsoft Suite (Word, Excel, PowerPoint, Outlook) and database management. Demonstrated ability to manage day-to-day office operations; supervise student employees; complete multiple assignments with independent accountability. Demonstrated skills in providing excellent customer relations and the ability to apply policies and regulations. Exhibit excellent interpersonal, oral and written communication skills. 

PREFERRED QUALIFICATIONS: High School Diploma and/or an equivalent combination of education and experience strongly preferred. 

SPECIAL REQUIREMENTS: Employment offers may be subject to any of the following:

  • Extensive criminal background check
  • Pre-employment drug screening
  • Employment reference checks
  • Driving record check 

HOW TO APPLY: Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply. 
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. 
HOW TO APPLY: Virginia State University only accepts applications for this position through the online state Recruitment Management System (RMS). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. You MUST submit your application by 11:59pm on the specified close date for consideration. Applications will NOT be accepted after the position closes. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration. View this position:


Position Number

Working Title
Administrative Assistant 

Position Location
College of Education

Pay Band

Salary Range
Commensurate with education and experience 

Date Posted