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Career OpportunityPosition Title: Working Title:
Procurement Manager II Director of Administrative Services
Position Location: Position Number:
Administrative Services 00181
Salary Range: Pay Band:
$40,959 - $84,062 5
Date Posted: Closing Date:
07/01/08 07/25/08
Virginia State University seeks a Director of Administrative Services. Administrative Services provides efficient property control, receiving, transportation, mail and records management services to the University community.
DUTIES AND RESPONSIBILITIES: Manage Central Receiving, FAACS, Postal Services, Records Management, and Motor Pool operations. Ensure all reporting and inventory requirements are met to preclude management points by APA audits. Assure compliance with state policies and procedures. Ensure database information is accurate and free of errors. Make sure periodic inventories are completed according to predetermined schedule. Promote policy adherence within the University community on asset control. Update Virginia Property Agency Systems to ensure University buildings and contents are accurately insured. Expedite planning for the installation of modern fixed asset record keeping system. Develop utilization reports and recommend vehicle allocation for administrative decisions. Develop policies and procedures for internal controls. Update Motor Pool Business plan annually. Manage student shuttle service. Develop and ensure proper implementation of receiving and delivery functions. Ensure proper and accurate receiving, accounting, and disposition of University property. Serve as Surplus Property Officer. Ensure proper and accurate receiving, accounting, and disposition of University property. Supervise the Post Office staff and ensure compliance with U.S. Postal Regulations. Supervise the University’s Records Management function. Ensure proper retention and disposition records in accordance with state and federal policies and procedures. Assure daily, weekly, and monthly reconciliation to Commonwealth Accounting Reporting System (CARS), Banner, and Equipment Trust Funds. Ensure the development of effective services, profitability, and financial management of all services.
REQUIRED QUALIFICATIONS: Considerable knowledge of practices and procedures of fixed assets management, inventory control systems, and records management. Considerable knowledge of state and federal regulations regarding records retention. Considerable experience at a supervisory level in purchasing or materiel management. Demonstrated ability to develop, apply, and interpret rules and regulations, to communicate effectively orally and in writing. Proficiency in Microsoft Office. Graduation from a college or university with major course work in accounting, business administration, or a related field/equivalent training and experience. Experience using CARS and/or Banner preferred.
HOW TO APPLY: Virginia State University only accepts applications for classified positions through the on-line Recruitment Management System (RMS). Paper applications and/or attachments will not be accepted. Visit http://jobs.agencies.virginia.gov.
Selected candidate must pass a Criminal Background check, including fingerprinting and must complete a Statement of Personal Economic Interests as a condition of employment, if applicable.
VIRGINIA STATE UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER. WOMEN, MINORITIES, AND VETERANS ARE ENCOURAGED TO APPLY.
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