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Research Policy & Administration
Procedures and Guidelines for Expediting Proposals (Revised Jan. 2007) As part of the ongoing efforts by the Office of Sponsored Research and Programs (OSR&P) to assist the university research community in identifying and focusing potential funding opportunities, our office would like to inform you of the procedures and guidelines for expediting the submission, review and approval of proposals. Proposals, contracts, and grants that involve partnerships or collaborations with outside institutions and agencies must include evidence of approval from the appropriate officials of the participating entity. This approved agreement must include the full extent of the partnership/collaboration--example--name of participating faculty/staff and level of effort, use of equipment, supplies, communications, travel, indirect costs, cost sharing (cash or in-kind), and the period of time. This documentation must be a part of the proposal submitted to the OSR&P for review and reaction. Non-inclusion of this information can cause the prospective principal or co-investigator valuable time in meeting the funding agency deadline for submission. Proposal Guidelines ALL PROPOSALS for CONTRACTS/GRANTS MUST BE SUBMITTED TO THE OSR&P FOR REVIEW AND SUBSEQUENT SUBMISSION TO THE OFFICE OF GRANTS AND CONTRACTS. Below are some useful tips when submitting proposals: 1. Start early. You should notify the OSR&P of your proposal intent so that we can ensure we will have the staffing resources to work with you. 2. Notify OSR&P. Complete the attached Notice of Intent Form. All questions should be answered. Return the form to the OSR&P. This notification will enable the OSR&P to inform each prospective faculty of the names of the other interested faculty and serve to eliminate multiple proposals in response to the same Request for Proposal (RFP), especially in cases where only one proposal per University is allowed by the funding agency. 3. Prepare your proposal. An abstract of your proposal should be submitted to the OSR&P at least three (3) weeks prior to the agency deadline. Final version of ALL materials, including forms and supporting documentation should be submitted to the OSR&P at least seven (7) business days prior to proposal submission deadline. 4. Visit the OSR&P web site at www.vsu.edu click on Research.
2. Development of Research Idea or Program by Project Director/Principle Investigator 3. Prior to Proposal Preparation, Consultation with Department Chairperson 4. Completion of necessary OSR&P Grant Application Forms 5. Preparation of Formal Proposal Using OSR&P Application Guidelines 6. Informal Consultation with appropriate Sponsoring Agency Official(s) and Requests for relevant Application materials 7. Proposal Review and Approval by Department Chairperson and Dean 8. Review by University Attorney (Contracts Only) 9. Review, approval & transmittal of proposal to appropriate Administrative Officers by OSR&P (allow 7 working days prior to proposal submission deadline) 10. Administrative Review and Approval (1) OSR&P (2) Provost/VP Academic and Student Affairs (3) Vice President for Administration and Finance (when request for F&A is waived) (4) President or Designee 11. Return of Fully Approved Proposal to PI within 7 working days 12. Transmittal of Original and Copies of Proposal to Funding Agency by PI.
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