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Contract Administration

With increased privatization and use of term contracts for administrative support within Higher Education, it is important for each institution to develop a methodology for active contract administration.  Only through continual active involvement of contract administrators, working partnership with contracting officer, will the institutions contractual performance goals be achieved.

Contract administration begins with the signing or execution of a contract or purchase order.  Its purpose is to assure that the contractor's total performance is in accordance with the terms and conditions of the contractual agreement.

The integrity of the public purchasing system demands that goods or services be furnished as specified in the contract.   Contract Administrator includes all actions taken by the institution relative to a specific contract after the award is made.  A contract administrator is normally identified in each contract.  VSU maintains a master list of all contracts, available upon request.

·        Questions about a contract

·        Vendor fails to perform or deliver services

·        Performance not meeting standards

·        Modification to contract

·        Need for cancellation of contract

·        Billing disputes

·        Contract renewals or extensions

·        Need for a new contract

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