VIRGINIA STATE UNIVERSITY

Student Handbook

Edited By

Student Handbook Committee

Office of the Associate Vice President for Student Affairs and Enrollment Management

Department of Student Activities

Student Government Association

Registrar’s Office

Revised August 2005

Welcome

University President

Vice President for Student Affairs

Mission

Principles

Goals

University Services

Residence Life.......................................................................... 1-4

Off‑Campus Housing.................................................................... 5

Commuter Service....................................................................... 5

Career Services......................................................................... 5-6

Student Health Service.............................................................. 6-7

Students With Disabilities.......................................................... 7-8

Federal Trio Programs.................................................................. 9

Student Support Services ................................................... 9

Educational Talent Search............................................ 10-11

Upward Bound.................................................................. 12

Food Services........................................................................ 13-15

Post Office................................................................................. 16

Bookstore.................................................................................. 17

Federal Credit Union................................................................... 18

Cashier's Office.......................................................................... 19

Financial Aid.......................................................................... 19-20

Identification Card...................................................................... 20

Change of Name………………………………………………………………… 21

WVST FM‑91.3....................................................................... 21-22

Academic Services

Johnston Memorial Library...................................................... 24-27

Learning Resource Center…………………………………………………27-28

Academic Support Center………………………………………………… 28-30

Stay In Step Intergenerational Programs………………………………..28

Undeclared Majors Advisement Program…………………………………29

International Student Advisement................................................ 29

Veterans Students Advisement.................................................... 29

Absentee Notification/Withdrawal From VSU................................ 29

National Student Exchange Program............................................. 30

Student Involvement: Campus Activities And Organizations

Student Activities........................................................................ 32

Foster Hall Student Union....................................................... 32-36

Field Trips and Special Activities.................................................. 36

United Campus Ministry............................................................... 36

Objectives of the University for Organizations........................... 37-38

Pan Hellenic Council.................................................................... 38

Student Senate........................................................................... 39

Student Government Association.................................................. 39

Preamble.......................................................................... 40

Article I ‑ Name of Organization..................................... 40

Article II – Membership................................................. 40

Article III – Legislative Branch................................... 40-46

Article IV – Executive Branch.................................... 46-54

Article V – Judicial Affairs Board……………………………54-56

Article VI – Elections................................................ 56-58

Article VII – Impeachment and Removal.................... 58-59

Article VIII ‑ Amendments............................................. 59

Miss VSU/Campus Queens...................................................... 60-61

Mr. VSU................................................................................. 61-62

University Committees/Student Representation............................ 62

Student Publications

Virginia Statesman........................................................... 62

Trojan Yearbook .............................................................. 62

Athletic Program ........................................................................ 63

Intramural Program..................................................................... 63

Weight Lifting (Power House)...................................................... 63

Cheerleaders............................................................................... 64

Wellness Center.......................................................................... 64

Judicial Review

Judicial Affairs............................................................................. 65

Student Code of Conduct (Preamble)............................................ 65

Disciplinary Standards and Procedures..................................... 65-66

Violation of Public Laws by Students........................................ 66-67

Channels for Charges Against a Student.................................. 68-69

Immediate Suspension ............................................................... 69

Procedures for Formal Hearings (AJP)..................................... 70-71

Rights of the Accused............................................................. 71-72

Administrative Judicial Panel........................................................ 72

Administrator's Court.................................................................. 73

Executive Committee on Discipline.......................................... 73-74

Appeal to the Executive Committee on Discipline..................... 73-74

Sanctions................................. 74-76

University Telecommunications Infractions.............................. 76-77

Front Campus............................................................................. 77

Student Code of Conduct ‑ Violations and Penalties.................. 78-88

Peer Mediation............................................................................ 89

Academic Policies, Procedures & Regulations

Academic Grievances Against Faculty............................ 90-91

Release of Records................................. 91

Classroom Conduct................................ 92

Cheating................................................ 92

Course Syllabus................................. 92-93

Class Management............................ 93-94

Academic Regulations....................... 94-96

Student Grievance Procedure

Preamble.......................................................................... 98

Definitions........................................................................ 98

Time Management........................................................ 98-99

Procedures................................................................. 99-100

Student’s Rights and Responsibilities

Family Education Rights and Privacy Act of 1974.................. 101-103

........ (The Buckley Amendment)

Safety and Security

University Police........................................................................ 104

Crime Awareness and Campus Security Act of 1990.............. 104-105

Motor Vehicle Regulations................................................... 105-106

Vehicle Parking Policy: Freshmen................................................ 107

Civility & Decorum..................................................................... 107

Public Information..................................................................... 108

Security Awareness................................................................... 108

Security Escort Program-Student Trojans on Patrol(S.T.O.P)108-109

Discrimination Policy.......................... …. . . ….. …………. …109-110

Policy on the Prohibition of Sexual Harassment..................... 110-114

Substance Abuse Education Program................................... 115-116

Sexual Misconduct Policy..................................................... 116-118

Virginia State University's Prosecutorial Procedures.............. 118-121

Appendices

Appendix A: Information to Know........................................ 122-125

Appendix B: The Alma Mater...................................................... 126

Appendix C: The Evening Song................................................... 127

Appendix D: Division of Student Affairs....................................... 128

Appendix E: Directory Information....................................... 129-131

Welcome

Message From the President

It is with great pride that I extend greetings to each of you as you begin your journey at Virginia State University. Founded in 1882 as one of the state's two land‑grant institutions, Virginia State University remains true to its mission ‑ to provide educational programs to challenge the intellect and to prepare students to become knowledgeable, perceptive and humane citizens of the world.

With a cadre of dedicated faculty, staff and administrators, this institution stands ready to assist you as you move closer to the attainment of your professional and personal goals. The time you spend actively engaged in educational pursuits will determine what opportunities you will have in years to come.

I am confident that you will accept the responsibilities associated with attending Virginia State University and that you will graduate with the resources to successfully navigate the terrain that lies ahead. I ask that you work hard, treat others with the same respect that you desire, and know that anything worth having comes with a sacrifice.

With open arms we welcome you to our community of learners, where the number one priority is you ‑ the students. To the most important people on campus, I say good luck and best wishes for a successful tenure at Virginia State University.

Sincerely,

Eddie N. Moore, Jr.

President

The Division of Student Affairs and Enrollment Management

Welcome

Welcome to Virginia State University ‑ the starting point on the road to your future and the successes ahead.

This time will represent for many of you a significant milestone in your life. It is the beginning of your quest for both professional and personal development. It is not to be taken lightly, because what you do today will impact your future choices and opportunities. Your experiences at the University, especially during your freshman year, will set the tone for your tenure here at the University.

Consider your experiences and education the vehicle you will use to reach your destination. Along the road leading to success, there may be pitfalls and road bumps; however, there are individuals at Virginia State University who will assist you in avoiding adversities and dealing with life's unexpected occurrences.

The Division of Student Affairs recognizes the importance of positive experiences outside of the classroom. We strongly support the academic mission of the University by developing programs and activities, which speak to cultural, social, intellectual, educational, and physical development of students.

Please know that we feel personally obligated to provide an environment that encourages and supports the pursuit of scholarly endeavors. We will strive diligently to provide opportunities for personal growth and development.

The world of success awaits you. I am confident you will discover that VSU is the place where your dreams and aspirations can be fulfilled.

Again, welcome to Virginia State University.

mission

Virginia State University, America's first fully state supported four‑year institution of higher learning for Blacks, is a comprehensive university and one of two land‑grant institutions in the Commonwealth of Virginia. Its mission is to promote and sustain academic programs that integrate instruction, research, and extension/public service in a design most responsive to the needs and endeavors of individuals and groups within its scope of influence. Ultimately, the University is dedicated to the promotion of knowledgeable, perceptive, and humane citizens secure in their self‑awareness, equipped for personal fulfillment, sensitive to the needs and aspirations of others, and committed to assuming productive roles in a challenging and ever-changing global society.

Principles

1. Regardful of its heritage and its tradition of eminent concern for the education, welfare and progress of all people, the University welcomes and extends its resources to all who strive for academic excellence, whatever their nationality, race, ethnicity, or religious affiliation.

2. The University seeks to fulfill its mission by enrolling students with a diverse range of talents and abilities, including: a) students whose pre‑college records reveal high academic achievement and talent, b) students who through a combination of factors, have demonstrated the potential to be successful in college and c) students whose secondary records reveal potential but who need special academic enhancement.

3. The University, using available resources, offers programs that are of interest to students, meet current and changing needs of society, and fall within the scope of its mission.

4. The living/learning community of the University seeks to cultivate a sense of pride and dignity within each individual and promote an enduring search for knowledge among all students, staff and faculty.

5. Those who matriculate are required to demonstrate a broad understanding of and competency in the arts and sciences and a commitment to intellectual development and scholarship in their fields of study.

6. Graduates of Virginia State University are prepared to enter the workforce of the Twenty‑first Century, pursue advanced study, assume leadership roles and be competitive in a global society.

7. The University assures its constituencies of collegial participation in decision making.

Goals

1. The University will recruit and retain faculty who demonstrate excellence in teaching, research/scholarly activity and service.

2. The University will provide essential resources and experiences to enhance the continued professional growth and development of its faculty and staff.

3. The University will maintain a rigorous honors program to challenge those students with special academic talents and abilities.

4. The University will maintain programs and promote experiences, which develop leadership among students who will serve the Commonwealth, the nation, and the world.

5. The University will maintain programs, which support those students who need special academic enhancement.

6. The University will maintain and continue aggressive development/fund raising activities to support programs, provide scholarships, and establish endowed professorships.

7. The University will establish and maintain programs that are recognized by state, regional, and national certifying agencies.

8. The University will seek to establish doctoral programs in selected disciplines.

9. The University will seek to establish a professional school in general and international law.

10. The University will develop collaborative partnerships with elementary and secondary schools, corporations, and government and community agencies to address societal issues and concerns.

11. The University will develop and maintain linkages with community colleges in order to promote continued educational opportunities for community college transfers.

12. The University will maintain and enhance its commitment to international relations through faculty and student exchange programs.

13. The University will enhance its academic programs by providing a series of cultural enrichment activities.

14. The University will develop and maintain a comprehensive distance learning program.

Residence Life

The primary responsibility of the Office of Residence Life is to provide safe, clean, secure, and aesthetically pleasing facilities in which students live and study. The office is committed to the belief that the process of education extends beyond the classroom and that a major part of a student's education is derived from living with other students. The Department of Residence Life provides living accommodations that promote student involvement, personal growth, and academic achievement.

Each residence hall is supervised by full‑time professional staff including Resident Assistants and Graduate Assistants who function as helpers. Residence Educators are responsible for the overall supervision of residence halls. Their office hours are 8:00 a.m. to 5:00 p.m.

Residence Life is located in 303 Memorial Hall with operating hours beginning at 8:00 a.m. and closing at 5:00 p.m. Residence Life may be reached by written correspondence at P .O. Box 9073, Memorial Hall, Virginia State University, Petersburg, Virginia 23806, by telephone at (804) 524‑5011, 1-877-291-9596 or by email at reslife@vsu.edu.

Living in the Residence Hall

Virginia State University recognizes and emphasizes the housing of students as a vital part of the total experience of higher education. To this end, the University's residence hall program strives for the development of socially effective citizens in a democratic society. Social and educational programs within residence halls are designed not only to enrich and enhance development, but also to act as the catalyst to maximize self‑control, self‑discipline, and acceptance of responsibility for one's behavior.

Further, student developmental programs are part of residence living. Numerous opportunities to actively participate in decision making at various levels of residence hall government are provided to all residents.

In the University's residence halls, students have the opportunity to associate with people of different backgrounds, interests, ideas, experiences, and goals. The group‑living experience gives an individual the chance to appreciate other people for their qualities and abilities.

Upon entering the residence hall, each student receives a Community Living Guide.

Students in the residence halls are expected to regulate their lives to acceptable standards of discipline and good taste, to display courtesy and consideration, and to accept individual responsibility as important adjuncts of group living.

Certain regulations are necessary to protect the rights of individuals. Each resident is responsible for knowing and observing these rules and regulations, which are provided to students when they move into the residence halls. Violation of residence life policy will result in a Judicial Affairs hearing, which reserves the right to terminate the housing contract. Upon entering the residence hall, each student is required to sign a civility letter.

The residence hall staff is comprised of selected individuals dedicated to making the residence halls the best possible living/learning environment in which to live. Students are encouraged to go to them, get acquainted, and receive their assistance, advice, and guidance.

(Residence halls, at VSU, are smoke‑free environments.)

Fees

For information concerning housing fees, occupancy, reservations, contracts, handicapped students' accommodations, incidental fees, and housing applications, contact the Department of Residence Life.

Residence Hall and Food Service Agreement

The Residence Hall and Food Service Agreement is an agreement between the student and Virginia State University. It provides for housing and food service for an academic year.

Guests

Students may receive guests in the lobby of their residence hall during the following hours:

Monday ‑ Friday 3:00 p.m. ‑ 11:00 p.m.

Saturday ‑ Sunday 12:00 p.m. ‑ 11:00 p.m.

All residents and guests of the participating residence hall must be properly dressed when in the residence hall during hours of visitation. Appropriate dress is considered casual dress.

Visitation

Sophomores, juniors, and seniors may have students of the opposite sex visit their individual rooms. Generally, hours of visitation are as follows: Friday 6:00 p.m. ‑

2:00 a.m.; Saturday 6:00 p.m. ‑ 2:00 a.m.; Sunday 6:00 p.m. ‑ 11:00 p.m. Extenuating circumstances may alter regularly scheduled visitation hours.

Cooking

Cooking is not permitted in individual rooms in the residence halls. Microwaves are available for residents' use. Please see Residence Educators. Personal cooking appliances are not permitted in individual rooms.

Pets

No animals will be permitted inside or around any residence hall at any time (except guide dogs). Goldfish and tropical fish are allowed in the residence halls.

Gambling

Gambling is not permitted in or around University‑operated residence halls.

Weight‑Lifting Equipment

Weight‑lifting equipment is not allowed in individual rooms. There is a Weight Room located in Daniel Gymnasium and a Fitness Room in Foster Hall.

Bicycles

Bicycles are not permitted in the residence halls. They should be placed in the bicycle racks located outside of the residence halls. Residence hall personnel can assist students who wish to store their bicycles for a prolonged period on a month‑to‑month basis. For students' security, bicycles should be registered and inspected by University Police. Bicycles should be chained and locked to a rack at all times. As with other personal property, record the description of the bicycle and keep it in a convenient place.

Computer Laboratory

Computer laboratories are available in designated residence hall, academic buildings, and the Student Union.

Telephones

A pay station telephone is provided in each residence hall and in the Student Union for use in making local and long distance calls.

Each residence hall room has been wired for telephone service. While the University will bear the cost for local service, students must contract for long distance service.

Students are not permitted to accept collect calls (calls with charges reversed) or to request the operator to bill any charges to any University number. Students are also not to use any long distance pin authorization codes unless issued to them directly.

Unauthorized calls placed on a code not belonging to the student is subject to fines and other judicial disciplinary actions.

A restricted telephone for out-going campus calls only is located at the pay phone station on the lower level.

This "No Charge" rule applies to all calls, including emergency calls. (Thus, if you answer the telephone and the operator states that she has a collect call for you or for another student, simply tell her that you are not allowed to accept charges on a long distance call.) Students may secure a personal telephone for use in their room. It is recommended that telephones are coded to prevent others from using the phone without permission.

Cancellations and Refund Policy

1. STUDENTS WHO WITHDRAW FROM THE UNIVERSITY:

Students who officially withdraw from the University (during any session) within the first five calendar days of the beginning of classes will be charged a prorated room and board fee for the number of days in the residence hall.

Students who officially withdraw from the University (during any session) after the fifth calendar day from the start of classes will be charged the entire room rate for the semester. Board charges will be prorated for the number of days in the residence halls.

2. STUDENTS WHO WISH TO BE RELEASED FROM THE HOUSING & FOOD SERVICE AGREEMENT:

Students wishing to cancel this contract after registration must have the cancellation request approved by the Director of Residence Life & Housing. A student will not be released from his/her agreement except for justifiable (financial) reasons and/or extenuating circumstances fully explained in the request. Students who have been approved for release from this contract must vacate the residence hall as specified by the Director.

Note: Students are urged to read carefully the terms and conditions of the Residence Hall and Food Service Agreement.

Off-Campus Housing

The off-campus housing service provides students with a listing of off-campus accommodations. Residence Life:

· Does not intend to encourage students to reside in non-University affiliated housing units;

· Does not inspect or offer any guarantee for the condition or quality of the rental units listed;

· Does not endorse any of the listed properties;

· Is not responsible for arrangement of rental contracts between individual tenants and landlords.

Commuter Service

Commuting is a way of life on American college campuses. It is estimated that 80 percent of the country's students commute to school. Because commuters are such an integral part of the VSU community, the Department of Student Activities will assist them in obtaining information about transportation services in the area.

Career Services

The mission of the Career Planning and Placement Center (CPPC) is to educate and assist students in the selection, planning, and development of a meaningful career. The ultimate goal is to assist students in obtaining satisfying career placement upon graduation. The CPPC serves University students, alumni, and community members. The Center is located in Memorial Hall, Room 207‑B. The following are services offered by the Center:

Programs in Services

¨ Annual Career Day

¨ Campus interviews with various organizations that include businesses, corporations, governmental agencies, school systems, and graduate and professional schools

¨ Career‑Related Workshops and Seminars

¨ Cooperative Education Assignments

¨ Credential File Services (Education Majors)

¨ Individual and Group Career Counseling

¨ Access to the Internet

¨ Internships

¨ Job Listings

¨ Referrals to Employers

¨ Resume Preparation (Resume Expert Systems Database)

¨ Resume Critiquing

¨ Resume Web Book

Career Information

¨ Career Research Center (Literature is available on occupational information, businesses, corporations, governmental agencies, school systems, and graduate and professional schools.)

¨ Computer‑Assisted Educational and Career Guidance System

¨ Dictionary of Occupational Titles (DOT)

¨ Printed Matter on Interviewing Techniques and Job Search Skills

¨ Graduate and Professional Schools Registration Information Materials

¨ Career‑Related Reference Books

Student Health Service

The Student Health Service delivers medical care to all VSU students. The health service exists to provide, in a welcoming environment, comprehensive and confidential medical care responsive to the needs of each student and consistent with the highest standards of acceptable medical practice. The focus at Virginia State University is on the promotion of good health through counseling, education, and prevention of illness. The Student Health Service is part of a multidimensional network or community health resources and makes specialty referrals for medical cases beyond its capacity.

Immunizations

Virginia State University requires physical examinations for all first‑time enrollees (freshmen, transfer and graduate students), as well as a health history and immunization record to be submitted to the Student Health Service prior to registration for classes. Any student who cannot produce an up‑to‑date immunization record must be reimmunized at his/her expense. Registration cannot be completed until the Student Health Service Evaluation Form is completed.

Transportation

Students are responsible for providing transportation to and from Student Health Service. The local rescue squad provides assistance and transportation in life‑threatening emergencies or serious medical cases. For many routine cases or referrals, the Student Health Service may arrange transportation to local health care providers. All VSU students are eligible to use the Student Health Service.

Confidentiality

A medical record is maintained for each student who visits the Student Health Service Clinic, and it is seen only by the clinicians responsible for providing health care. To protect students' privacy, the Student Health Service does not release information contained in the record to anyone without a student's written consent or a court order.

Insurance

Health and accident insurance is strongly encouraged for all full-time students. Students without coverage may enroll in the University Plan. Students who wish to supplement their existing coverage, may enroll in the University sponsored plan. Insurance information is available at Student Health Service.

Costs

All visits to Student Health Service are free for routine care. A fee is charged for some services, including pap smears, pregnancy tests, urinalysis, and tuberculin tests and immunizations. Charges appear on the accounts of students for such services shortly after services have been rendered.

Prescriptions

The purchase of prescriptions and other pharmaceutical goods is the responsibility of the student. Prescription orders are written by the physician or nurse practitioner and given to the student to have filled at the pharmacy of his/her choice.

Excuses

Excuses for missed classes will only be given to students who have been served during their illnesses or upon the discretion of the clinician. Excuses will only be given for legitimate complaints, such as fever, infection, severe pain, etc. Excuses will not be given during the midterm or final examination period.

Students with Disabilities program

The mission of the Students With Disabilities Program is to provide an integrated and cohesive set of support programs, services, and activities for students with disabilities. Our goals are to maximize the educational potential of each student with a disability, while helping him or her develop and maintain independence. The program exists in accordance with the Americans with Disability Act of 1990 (ADA) and Section 504 of the Rehabilitation Act of 1973. No person with a disability, will on the basis of that disability, be denied full and equal access for participation in programs, services, and activities.

Disability Defined

A disability is defined as a physical or mental impairment that substantially limits one or more major life activities, such as performing manual tasks, walking, seeing, hearing, speaking, and working.

Some physical or mental impairments are, but not limited to:

Attention Deficit-Hyperactive Disorder (ADD/ADHD)

Hearing Impairment

Learning Disability

Physical/Mobility Impairment

Psychological/Psychiatric Disabilities

Traumatic Brain Injury

Visual Impairment

The Students with Disabilities Program provides information and assistance in academic planning and advising to Virginia State University students with disabilities. Assistance in identifying and arranging reasonable accommodations is based on individual need.

The program includes the following services:

· Reasonable accommodations

· Priority registration and scheduling

· Extended time for exams, papers and projects

· Exam proctoring

· Cassette taped lectures and texts/materials

· Cassette taping of texts/materials

· Alternative formats for printed materials

· Learning lab and Assistive technology

· Note taker

· Readers

· Personal counseling

· Referrals

While self-identification is strictly voluntary, it is to the student’s advantage to participate in this process as early as possible.

Records and information concerning students are confidential.

The Office of Students With Disabilities is located in Memorial Hall, Room 412. Hours of operation are Monday-Friday, 8:00 a.m. – 5:00 p.m. Additional information can be obtained by calling (804) 524-5061, by writing to Students with Disabilities Program, Virginia State University, P.O. Box 9030, Petersburg, VA 23806, or via TTY at (804) 524-5838.

Federal Trio Programs

Federally funded under Title IV of the Higher Education Act of 1965, TRIO Programs were established to help students overcome class, social, academic and cultural barriers to higher education. The programs provide a comprehensive array of services to include counseling and guidance, academic instruction, and tutoring to eligible students in high school and in college. The TRIO Programs at VSU include Student Support Services, Educational Talent Search, and Upward Bound.

Student Support Services

The Student Support Services Program provides supportive services that are designed to enhance undergraduate academic skills to help students remain in college and graduate and to facilitate their entrance into graduate and professional schools.

Program services include:

· Tutoring in various University courses

· Academic and personal counseling

· Collaboration with University-sponsored Students With Disabilities Program to secure reasonable accommodations for students with disabilities

· Mentorship network with University faculty, staff, administrators and peers

· Enhancement sessions in personal development, academic skills, and career exploration

· Cultural enrichment

· Advocacy and technical assistance in applying for financial aid for higher education

· Non‑punitive grading

The Office of Student Support Services is located at #2 Jackson Place, Virginia State University. Additional information can be obtained by calling (804) 524‑5812 or writing to Student Support Services, Box 9003, Virginia State University, Petersburg, Virginia 23806.

Educational Talent Search

The Educational Talent Search Program, a federally funded program sponsored by the U.S. Department of Education, is a pre‑college educational program. Talent

Search is designed to identify, encourage, advise and counsel young people with academic potential to enter, continue or resume programs of post‑secondary education at educational institutions of their choice.

The program's target area consists of the cities of Petersburg and Hopewell and the counties of Charles City, Chesterfield (Matoaca district), Dinwiddie, Prince George, Surry, Sussex, and Southampton. Participants may receive services in the project office, in target schools, and in social services agencies.

An individual with academic potential (as referenced by teacher/counselor recommendations, transcripts, and/or test scores) is eligible to participate in Educational Talent Search if he or she: a) meets income guidelines established by the U.S. Department of Education and is a potential first generation college student, b) meets income guidelines only, or c) is a potential first generation college student. Eligibility for program participation may be based upon the need for guidance and/or academic support to complete or return to secondary or postsecondary schools.

Project services are designed for students who are enrolled in grades 6‑12. The program also serves high school graduates, high school dropouts, and college dropouts. The following services are available at no cost:

o Career assessment, advising, and planning

o Career exploration

o Tutorial assistance and academic advising

o Study skills and test taking techniques

o Personal counseling

o Visits to businesses and colleges

o Cultural enrichment opportunities

o Financial aid awareness seminars

o Access/post-secondary enrollment counseling

o Assistance in completing admissions and financial forms

o Parental involvement

o Mentorships

o Referrals to Adult Basic Education Classes

o Guidance on re-entry into secondary school, or entry into a GED program

o Fee waivers on a limited basis for some college costs, i.e., entrance examinations and college application fees

Staffing: Project Director

3 Counselors

1 Secretary

Instructional Assistants (part‑time)

Tutorial Coordinator (part-time)

Office Hours: 8:00 a.m. ‑ 5:00 p.m. (Monday through Friday) (Appointments can be arranged after hours.)

The Educational Talent Search Office is located at #3 Jackson Place, Virginia State University, P .O. Box 9017, Petersburg, Virginia 23806; Telephone (804) 524‑5127; TDD (804) 524-6765; Fax (804) 524-5124.

Upward Bound

Upward Bound is a pre-college program designed to improve the academic skills and motivational levels of students in grades 9-12. This program offers a variety of opportunities for high school students who have the potential for post-secondary education. These students must be in low-income or first-generational students. The program serves students from the cities of Petersburg and Hopewell and the counties of Dinwiddie, Greensville, Prince George, Surry, Sussex, and Matoaca District of Chesterfield.

The program provides the following:

1. An intensive educational residential program at the University for five weeks

2. An academic year follow‑up involving students coming to the campus every other Saturday for assistance with their subjects

3. An organized guidance program designed for educational, career, and personal counseling with emphasis on the total development of the student

4. A variety of cultural events

5. Payment for the processing of admissions and financial aid applications for seniors enrolled in the program

6. Educational field trips

7. Mid‑week tutorial and study sessions on campus each Wednesday

8. Tutorial and academic classes conducted every other Saturday of the month

The staff consists of a director, counselor, secretary, teachers from the public schools, retired teachers who serve as tutors, a part‑time tutorial coordinator, a program support technician, and college students who serve as tutors

The office hours are Monday ‑ Friday, 8:00 a.m. ‑ 5:00 p.m. Upward Bound is located at #3 Jackson Place, Virginia State University, P .O. Box 9014, Petersburg, Virginia 23806.

Food Services

Virginia State University Dining Services is a service of Thompson Hospitality. The primary goal of Dining Services is to satisfy the campus community at Virginia State University with quality food preparation, variety, and efficient service. The staff provides the best possible services to meet students' needs.

Students living on campus must purchase the mandatory on‑campus meal plan. Students not living on campus, who wish to purchase a meal, may purchase an off‑campus Trojan Block Meal Plan or pay cash at the door. The Trojan Block Meal Plan can be purchased in units of 25 and have no restrictions on the number of meals in a day or week. In addition, these meals may be used at any special meals offered throughout the semester.

VSU Dining Services Policies

In order to be admitted into Jones Dining Hall, a meal plan participant must present his/her valid Virginia State University ID card or pay the casual meal rate. No one will be admitted without abiding by the aforementioned statement. Dining privileges may not be transferred to another person. If it is discovered that a person is using a "borrowed" ID, the card will be seized by dining services personnel. The participant's dining privileges may be suspended or revoked at the discretion of the University.

The dining hall provides an "all‑you‑can eat" policy. This means that all food must be consumed on the premises. If it is suspected that uneaten food is being removed from the premises, Dining Services reserves the right to check bags, coats, etc. If participants do not want their property subject to search, then such items should not be brought into the dining hall. Carryout for students unable to come to the dining hall will be reviewed on a case-by-case basis. Any student who has a scheduling conflict (i.e. class, job, etc.) should provide Dining Services with proper documentation, and Dining Services will provide the student with carry‑out service. Solicitation and other advertising in the dining hall are allowed; however, permission must be obtained from the Director of Dining Services prior to doing so. Participants who display rowdy or otherwise unacceptable behavior will be required to leave the premises, and they may be subject to disciplinary action.

Premium Nights are also offered throughout the semester. These dinners feature prime entrees (steaks, prime ribs, chicken breasts, shrimp, etc.), deluxe bread and spread bars, and exquisite desserts.

All offerings in Jones Dining Hall are served on an "unlimited seconds" basis. Students are free to eat as much as they wish.

Input from guests is requested. Comment cards are available at each meal, or calls may be forwarded to 524‑5756.

Hours of Operation

Monday – Friday 7:00 a.m. ‑ 7:00 p.m.

Saturday ‑ Sunday 10:30 a.m. ‑ 7:00 p.m.

Proper dress and courtesy are expected at all times, and they are appreciated. Radios and other portable musical instruments are not permitted. The wearing of hats is prohibited, and profane language is in violation of the Student Code of Conduct.

Meal Card

The University ID card is also used as the meal card. It is issued at registration and must be presented prior to each meal. The card may be used only by the owner; it is non‑transferable. There is a replacement fee for a duplicate card or for the replacement of a damaged card. The fee is payable at the Cashier's Office, or it can be charged to the student's account. Replacement cards are available at the Support Services Building. Once obtained, the replacement card must be validated at the dining hall office on the second floor of Jones Dining Hall.

Residence Hall Students

All residence hall students are required to participate in the food service meal plan. The meal plan provides three meals per day, Monday through Friday. On Saturday, Sunday and holidays, only brunch and dinner are provided. The meal plan begins each semester with the first day of arrival of residence hall students and extends through the last day of examinations. The dining hall is closed between semesters and during the scheduled Christmas and Spring recesses when the residence halls are closed.

Dining Hall Rules and Regulations

1. All boarding students must have their valid VSU student ID to enter the cafeteria.

2. All dining patrons must bus their dishes upon completion of their meal; all tables should be left clean after eating.

3. All food and beverages are to be consumed within Jones Dining Hall. Plates, cups, etc. should not be removed, unless authorized by Dining Hall personnel.

4. Radios, basketballs, etc. are not allowed in the dining hall.

5. Disrespectful behavior to fellow students and dining hall staff is not allowed. This includes fighting, disorderly conduct, improper attire, i.e., lacking shirt and shoes, wearing of hats by male students.

Commuter Students

Students commuting to campus may purchase a meal plan designed for their individual needs. The cost of the commuter plan will be prorated for those meals selected. For this plan, apply in the University Enterprises Office, 118 Virginia Hall.

Catering

We offer complete catering service to all the campus and surrounding community. Whether it is a coffee break or an elegant gala, our catering manager can assist in all catering needs. We have a special "No Frills" catering menu available to student organizations. Please contact our catering office at 524‑5422 for details.

If you have any questions or comments regarding policies and/or issues, please contact the Dining Services Office at (804) 524‑5422. To find out "what's cookin” call the menu line at ext. 5139.

Federal Credit Union

Faculty, staff, alumni, and students of Virginia State University, members of their families and any organization of such persons may apply for membership in the Virginia State University Federal Credit Union by paying a minimum of $50.00. The membership fee is $2.00, and the remainder is deposited to a savings account. Additional information may be obtained by calling (804) 526‑6708.

Credit Union Services

Regular Savings (Shares)

Checking Accounts

Christmas and Vacation Clubs

Individual Retirement Accounts

Installment Loans

Short Term Loans

Mortgage Loans (1st)

Financial Counseling

Family Membership

Payroll Deduction

Direct Deposit

Home Equity

ATM

Debit Card

Home Banking

Hours of Operation

Office/Drive‑Thru

Monday – Thursday 9:00 a.m. ‑ 2:00 p.m.

Friday & VSU Paydays 9:00 a.m. ‑ 2:00 p.m. and 4:00 p.m. ‑ 6:00 p.m.

Cashier’s Office

The Cashier’s Office accepts cash, check, money order, VISA and MasterCard. We also accept bank-to-bank wire payments. When wiring money to VSU, please call (804) 524-5150 for bank information. Always include the student’s social security number on your check or money order and include the remittance slip when applicable. Cash payments should be made at the Cashier’s Office. PLEASE DO NOT FORWARD CASH IN THE MAIL.

Virginia State University uses Telecheck equipment to process all personal checks. All checks (no starter checks) must have the following information pertaining to the payer:

q U.S. Driver’s License Number, or U.S. State issued Non-driver’s Id Number, or U.S. Military Id Number

q Name imprinted by check manufacturer

q Current living address & phone number, hand written if not imprinted

q Must be dated with today’s date (No post-dated checks will be accepted.)

q Signature reasonably corresponds to imprinted name on check

A fee of $25.00 will be charged for all returned checks and future payment by check will not be acceptable.

The Cashier’s Office is located in Room 112, Virginia Hall, and is open Monday – Friday, from 8:30 a.m. to 3:30 p.m.

Mailed payments should be forwarded to the Virginia State University, Cashier’s Office, P.O. Box 9125, Petersburg, Virginia 23806.

Check cashing facilities are available on the campus through VSU Credit Union and at commercial banks near the University.

Financial Aid

Virginia State University provides financial assistance to students in an attempt to bridge the gap between the actual cost of college and the expected contribution from a student (and/or his family). Funding received is based on financial need as determined by the financial aid staff. Merit‑based funds are available in limited amounts. The four categories of financial aid are scholarships, grants, loans, and employment. Students may receive any combination of these funding types.

Scholarships ‑ awards made on the basis of merit that do not have to be repaid.

Grants ‑ awards made on the basis of need that do not have to be repaid.

Loans ‑ awards that must be repaid usually after the student graduates or ceases to be enrolled at a post‑secondary institution. Interest rates vary on these loans.

Employment ‑ work that allows students to earn money to assist with their educational expenses. Students are paid an hourly wage, and they gain valuable work experience.

Students are encouraged to read the "Student Guide for Tuition and Fees and Other Financial Information." This publication is available at several offices around campus. Contact the Financial Aid Office for further information and details. This office is located in Gandy Hall, Room 102. Students may also obtain additional information by accessing our web address at www.vsu.edu.

Identification Card

1. The University ID card is the student's official identification. It may also be used as a Library and Meal Card.

2. The ID Card is authorized for use only by the person whose name appears on the front of the card, and it is not transferable.

3. This card is the property of Virginia State University, and it may be revoked at any time.

4. This card is to be used during matriculation at the University, and it must be revalidated each semester. Cards are also good for the summer, when validated.

5. If lost or mutilated, there will be a replacement charge (no exceptions). Holes should not be punched in the card. Mutilation is determined by University personnel.

6. To replace the card, a student must pay a replacement fee in the Cashier's Office between the hours of 8:30 a.m. and 3:30 p.m., Monday ‑ Friday, and then take the receipt to the Support Services Building along with the validated registration form. Students are asked to report to the Support Services Building or Daniel Gym during the first two weeks of registration of any semester from 9:00 a.m. to 4:00 p.m. and from 2:00 p.m. ‑ 4:00 p.m. on Monday through Thursday after the two-week period.

NOTE: After receiving a new identification card, a boarding student should proceed to the dining hall office to have the card validated for dining service.

7. The identification card must be carried at all times and presented upon request by any University official. Failure to do so warrants appropriate disciplinary action.

Change of Name

Any student who marries during matriculation at the University and who wants a name change entered on University records must submit a written request to the Registrar's Office. A copy of the marriage certificate must accompany the request.

Requests for other name changes on student records will not be honored, except as above, or when an official court document order signed by a court official is submitted. This includes divorce with name change.

WVST FM 91.3

WVST, FM 91.3, is a noncommercial, educational radio station licensed to Virginia State University. The station is a part of the University’s Department of Academic Technology, and is located in VSU’s Harris Hall, Room 130.

WVST operates at 2,200 watts of power, enabling the station to cover Petersburg, Ettrick, Colonial Heights, Hopewell, Chesterfield, Chester, Dinwiddie, parts of Prince George and Charles City, as well as sections of Richmond. Known to listeners as “The Source,” and “The Region’s Superstation for Jazz and information,” WVST programming can be heard 24 hours a day, seven days a week. WVST also broadcasts on the Internet, so people around the world can enjoy the variety of programming that Central Virginia has enjoyed for over 15 years. Log on to www.vsu.edu/wvst.

When listeners lock 91.3 in on their radio or log on to WVST via the internet, they will be treated to smooth jazz and R&B; however, WVST also has special days and times during which it airs other forms of popular music including gospel, traditional jazz, reggae, rap & hip hop, oldies, and the blues. WVST also provides listeners with news, exclusive coverage of VSU sports, as well as national sports, and a variety of features and talk shows aimed at enhancing every area of their lives.

When it comes to state‑of‑the‑art technology, WVST both parallels and surpasses most of the nation's campus radio stations. WVST broadcasts using a computer automation system. In addition, the latest in digital technology is used for behind-the-scenes production, and information processing systems.

Many Virginia State University students serve as members of the WVST staff, working alongside professionals from the communications field who manage the station and serve as supervisors. WVST offers training in radio to students, as well as members of the community, with an emphasis on learning radio as a business, mastering basic production skills, understanding radio programming philosophies, and being able to execute an air shift with basic equipment. The training program, along with WVST’s technological resources, assure that anyone working at WVST will be prepared for success as a professional in commercial radio and corporate America.

Any suggestions or comments concerning WVST should be directed to the following address and telephone numbers:

WVST Radio

Virginia State University

P.O. Box 9067

Petersburg, VA 23806

(804) 524-6725 (general information)

(804) 524-6724 (programming)

(804) 524-5908 (sports)

(804) 524-5826 (fax)

Johnston Memorial Library

Library Hours

Monday-Thursday 8:00 a.m.- 11:00p.m.

Friday 8:00 a.m.- 6:00 p.m.

Saturday 10:00 a.m.- 6:00 p.m.

Sunday 3:00 p.m. – 11:00 p.m

Computer Lab/Cyber Café

Same as above.

Special Collections and Archives at Lindsay-Montague Hall

Monday-Friday 8:00 a.m. – 5:00 p.m.

Saturday-Sunday CLOSED

Eligible Borrowers

To be an eligible borrower, a student must present a validated Virginia State University ID card to the staff member at the Circulation and Reserves Desk.

ID cards

ID cards are the property of Virginia State University. The card is not transferable and the holder is responsible for all materials borrowed on the card. Lost cards should be reported to the VSU OneCard Office promptly.

Circulation of Materials

Books ‑ The student loan period is three (3) weeks.

Journals- All journal and newspaper materials are non-circulating and must be used in the library.

Reference materials and Government Documents- All reference materials and selected government publications are non-circulating and must be used in the library.

Library Media Center

Non‑print materials can be checked out for 14 days. Videos can be checked out for three (3) days. Audio Visual equipment needed for classroom presentations should be checked out from the Learning Resources Center located on the first floor of Harris Hall.

Renewals

Materials that have not been requested by another library user may be renewed. Materials may be renewed by telephone and via the library web page.

Materials needed for reserve or for special purposes may be recalled at any time and are not renewable.

Reserve Collections

The Reserve Collections contain reading materials requested by faculty for use by students in their classes. These materials may be books, journal articles, study notes, etc.

Materials placed “on reserve” are to be used in the library, and they may be obtained for use from the Circulation and Reserves desk by presenting a validated ID card. The loan period for reserve materials is two (2) hours. Since fines apply for late return of these materials, it is advisable to return these materials promptly.

In some instances, certain reserve items may be circulated for “Overnight Use” during the last hour before the library closes. These materials must be returned at the opening of the library on the next day.

Electronics reserves are available via the library’s web page at any time from any computer connected to the Internet.

Fines, Overdue and Lost Material

All items not returned by the due date will be considered lost and the borrower will be charged a minimum of $45.00 per item. The student is responsible for missing and damaged items including pieces in kits, units, or games and the student will be charged a replacement fee in addition to a $5.00 processing fee for each missing piece.

Overdue notices are sent as a courtesy and in no way relieves the borrower of the responsibility of returning materials when they are due. Failure to receive a notice is not an acceptable excuse for being late in returning materials.

Fines are charged with greater frequency and a higher cost for Reserve items. The fine for overdue reserve items is one dollar ($1.00) per item per hour. The total charge per item should not exceed $25.00.

Reproduction of Materials

The library uses a VSU OneCard system to pay for photocopies and copies made from the Internet. A cashier machine is available for adding monies to your VSU OneCard in the copy room on the first floor of the library or in the lobby of Foster Hall Student Center. Trouble with these cashier machines should be reported to the VSU OneCard Office promptly.

Photocopiers in the library are available in the Computer Lab/Cyber Café and in the copy rooms on the first and second floors. Internet printing is available from all computers in the library for ($0.05 per page) black and white; with coloring ($0.15 per page) available in the Computer Lab and in the Reference area on the first floor.

Student Code of Conduct for Johnston Memorial Library

Johnston Memorial Library abides by Federal laws, the statues of the Commonwealth of Virginia, local ordinances, the Virginia State University handbooks, and other College polices that guide behavior on campus. Presented here are particular guidelines for behavior within the Library. Violations of this code may result in the loss of library privileges or further legal or disciplinary actions.

The code is designed to preserve the library as a place for research and study on a daily basis. In order to provide an environment conductive to learning, library users are required to observe the following rules:

· VSU identification must be presented to VSU faculty or library staff when requested.

· Conversation and socialization should be minimal to avoid disturbing others. Disruptive behavior, abusive languages, excessive noise, or harassment of library users or staff is prohibited. Any student, student group, or library guests perceived to be lounging, socializing, or conducting non-library related activities which cause disturbances to others, will be asked to leave the library.

· Defacement of materials, equipment, or furniture is prohibited and may lead to criminal prosecution.

· Cell phone use in the library is restricted to the Atrium only and phones must be set to non-audible signals upon entering the library.

· Smoking is strictly forbidden in the library or Atrium.

· Pets are not permitted in the library.

· Appropriate use of copyright and licensed databases is the responsibility of the user. The misuse of materials may lead to criminal prosecution.

· Internet access is available to bona fide users of the Johnston Memorial Library.

· Covered beverages and small snacks are allowed only in the Cyber Café area of the library. Library users should refrain from eating around computer equipment and dispose of all food containers in the appropriate receptacles.

· The University’s Public Relations Officer or the Dean of Library Services must grant permission in order to photograph or film in the library.

· Young children under the age of 12 years old must be accompanied and supervised by an adult. Library users who are not members of the Virginia State University community are guests of the Library and the University. They may be asked to leave if their behavior disturbs library users or staff.

· Solicitation for donations and signatures or operating a business is not allowed within the library building.

· Library users must enter and exit through the library’s main security checkpoint at the front entrance. Library users should also restrict use of stairwells marked for public use. Other stairwells are designated for staff or emergency use only.

Library users having questions or comments about the Johnston Memorial Code of Conduct and its application should contact the Dean of Library Services.

Learning Resource Center

The Learning Resource Center (LRC), located in Room 103 Harris Hall, provides a full service of audio‑video and computer based resources to their campus community. The following resources are available in the LRC:

Sign Production

The LRC staff provides project support, including sign and laminating services. A variety of sign, poster, and banner production capabilities are offered.

Harris Auditorium/Electronic Instruction Center

The use of the electronic instructional center (located in Room 102) provides faculty and staff access to a fully integrated multi‑media facility. Wide‑screen computer presentation and dial‑up access to the Internet offer the most current instructional/presentation resources.

Rules and Regulations

1. An Equipment/Service Form must be properly filled out in order to receive any audio/visual equipment.

2. Proper notification must be given for the following equipment:

24 Hours Notice: Monitor(s), VCR(s), Computer Projector(s),

Overhead Projector(s), Screens (limited), Slide Projector(s),

Camcorders (limited), and Tape Recorder(s)

3. Equipment must be returned on or before the return date.

4. Equipment must be requested between the hours of 8:00 a.m. and 5:00 p.m.

5. Students requesting equipment must leave a valid VSU identification card when picking up equipment.

6. The department must pre‑approve any equipment that requires LRC service staff on site after hours and on weekends. (Fees Apply).

7. Borrowers are held responsible for the safety of any equipment kept after hours and on weekends.

Time Limits on Equipment

VCR(s) and monitor(s) can be kept for only 1 day on weekdays. If needed for weekends, equipment must be secured for the entire weekend and returned by the requesting individual or picked up by the LRC on Monday morning before 9:00 a.m.

All other equipment can be kept for a maximum of 3 days.

Hours of Operation

Monday ‑ Friday 8:00 a.m. ‑ 5:00 p.m.

Direct Office Phone (804) 524‑5379

Academic Support Center

The Academic Support Center (ASC) provides services and programs that support the successful completion of undergraduate programs of study for all students enrolled at the University. These include comprehensive advisement services for Undeclared Majors, International Students, and Veteran Students. Another component is the Stay in Step Intergenerational Program which provides tutors and mentors for individual and small group assistance in writing, mathematics, science, history, study skills, test taking skills, time management, and preparation for the PRAXIS I examinations. ASC services also include General Counseling, Absentee Notification from classes for student emergencies, and assistance with the withdrawal process for students who desire to discontinue studies at the University. For services, please contact the Academic Support Center at Virginia State University, P.O. Box 9034, Petersburg, Virginia 23806, phone (804) 524-6755.

Stay In Step Intergenerational Program

The Academic Support Center’s Stay In Step Intergenerational Program is a student-centered program committed to providing services to ensure students’ academic success. Tutors, mentors, and advisors provide one-on-one and small-group services to VSU students for improving their academic performance in writing, math, sciences, history, languages, study skills, and time management. Assistance with preparation for the PRAXIS I examination is also offered. A computer lab is available for students receiving these services.

ASC Computer Lab

The ASC Computer Lab is available for use by students who are being served by the SISIP tutors and mentors.

Undeclared Majors Advisement Program

The Undeclared Majors Advisement Program is located in the ASC and provides counseling and advisement for students who are undecided about choosing an academic major. The program assists undecided students in investigating careers and the academic majors associated with those careers. Students receive individual counseling from caring counselors, are exposed to career assessment inventories, visit different major departments on campus, and attend workshops designed to help them make informed decisions about careers and choosing a major field of study.

Special Student Advisement

The Academic Support Center provides general advisement, informational resources, and referral services for students.

International Student Advisement

The International Student Advisement service assists all international students and exchange visitors with the submission of forms as needed according to the U.S. Department of Justice, Immigration and Naturalization Service. The office also sponsors field trips and campus activities to afford students the opportunity to become better acquainted with American culture and the VSU campus community.

Veteran Students Advisement

The Veterans Affairs Office seeks to serve veterans and dependents by keeping them abreast of their allowances, awards, rights, privileges, and responsibilities in accordance with the codes of the contract made between the University, the Veterans Administration and the U.S. Department of Education.

Absentee notification for Classes, Withdrawal from VSU and General Counseling

The ASC issues absentee notifications that are requested by the student or designee for classes missed due to an emergency. Notifications will be provided for absences from class for three or more consecutive class sessions. Notifications are to be requested before or during a student’s absence from class. The ASC will notify appropriate faculty of the absence.

The students will still be responsible for all class assignments not completed during their absence from class.

General counseling is available for students wishing to discontinue studies and withdraw from the university. An ASC counselor works with the students and seeks to ensure that all possible options are considered for them to remain at VSU.

For services, contact the Academic Support Center at Virginia State University, P.O. Box 9034, Petersburg, Virginia 23806, phone (804) 524-6775 or 524-5562.

National Student Exchange Program

The National Student Exchange is a program designed to provide the opportunity for VSU students to attend a college or university in another state without having to pay the high cost of out‑of‑state tuition. Payment of tuition is made in one of two ways. Using Plan A, students pay their tuition and fees to the host institution. Using Plan B, students pay their tuition and fees to Virginia State University. They do not pay room and board to Virginia State University. Board and room fees are the responsibility of the students and are paid directly to the host institution. Virginia State University only uses Plan B.

Virginia State University students who participate in the NSE remain as degree seeking, registered students at VSU. Any financial aid that is normally available can be applied to the exchange obligation. Because NSE is an officially approved program of the University, all courses with their respective credit hours and earned grades will be recorded on the Virginia State University transcript and will be calculated into the GPA.

To be eligible for participation in the NSE, a student must be full time at Virginia State University and be in good standing, socially, financially, and academically with an earned grade point average of at least 2.5. Acceptance into the program will be determined as a result of an evaluation of a fully completed application. The application will consist of an application data form, program of study statement, two recommendations, transcript, personal interview and an application fee of $100.00.

While on exchange, a student remains a matriculated student at Virginia State University, but is subject to the rules and regulations of the host campus. Virginia State University may withdraw exchange privileges of any student whose behavior or academic performance leads to a probation status at the host campus or to any judicial action as if the student had remained at Virginia State University.

Publicity

Posters, flyers or similar displays of print/written media shall not be placed on the outside of buildings, doors, or in the buildings on the walls, floors, furniture or windows. Posters may not be placed on trees, lamp posts, or similar structures on the campus at any time. Approved posters should be placed on the bulletin boards of each building. Posters are approved by the advisor of the organization and the Director of Student Activities.

Posters should be no larger than 14" x 21" or half‑size of a poster board.

Reservations for Use of Special Rooms

• Only student organizations and other organizations approved through the Department of Student Activities may sponsor or conduct approved activities on campus. The organization must be approved by the Director of Student Activities and must be registered with the Coordinator of Activities Programming and Student Organizations. The University does not recognize “interest” or “sweetheart” groups.

• Only one member of an organization (president, secretary or advisor) may request the use of a room for a meeting.

• Room reservations will not be accepted if submitted less than seven (7) days before the event. Under no circumstances will a request be accepted for an activity to be held on the day the request is submitted.

• Due to great demands for use of rooms in Foster Hall, meetings may be held no longer than one hour and thirty minutes.

• An organization will be assigned to only one meeting room per day.

• Room changes will not be permitted on the date the activity is scheduled.

• A formal request for an extracurricular activity should be made four weeks before the desired date. It should include signatures and addresses of the president and advisor and the names of the two (2) chaperones. STUDENTS ARE NOT ALLOWED TO SERVE AS CHAPERONES.

• All information, including the number of persons participating in the meeting and the type/purpose of the meeting, should be complete.

• Stepping and block show practices may take place only in the areas designated by the Director of Student Activities.

• In order for an organization to go "on the block," a request must be made to the Department of Student Activities.

• Due to the increased demands, informational meetings can be held for two hours only.

• Persons or organizations reserving rooms are responsible for the condition of the room after its use. The persons or organizations leaving reserved rooms in a disorderly condition will be charged the cost to clean those rooms and repair or replacement costs.

Lost and Found

A lost‑and‑found service is provided at the Information Desk in the main lobby of Foster Hall. Students may also make inquiries with the University’s Department of Police and Public Safety.

All students are encouraged to report all items lost or found to the appropriate University officials.

Field Trips and Special Activities

Sponsors of off‑campus trips for students are required to complete a Student Trip Form. It is the responsibility of the sponsor to obtain approval for off‑campus trips.

All extra‑class activities or field trips must be held prior to the last day of classes each semester.

There will be no University sponsored extra curricular activities during Mid‑term Examination and Final Examination Periods.

Official approval of off‑campus extra‑class activities or field trips does not relieve a student of his/her responsibility for satisfying course requirements.

All field trips for which students are required to leave the campus must be approved by the appropriate dean and submitted to the Office of the Associate Vice President for Student Affairs and Enrollment Management for final approval a minimum of one week in advance of the trip. A sponsor or advisor (staff or faculty member) must accompany the students.

United Campus Ministry

The Office of United Campus Ministry coordinates all ministries in the campus community. All religious services on campus, religious organizations, and religious affiliations desiring to come on campus must schedule their activity through this office.

The office endeavors to serve the interpersonal and personal needs of the campus community as they relate to spiritual and religious life. Students of all ethnic, cultural, racial, denominational, or faith traditions are welcome to celebrate diversity and enhancement. United Campus Ministry is located in Foster Hall.

Objectives of the University for Organizations

The University is aware that students may wish to form new organizations on campus. When the objectives of the organization are compatible with the University's mission and goals, the organization is usually approved. However, there are approximately seventy (70) organizations on campus, and in some instances, proposed organizations have similar objectives. In cases of this nature, the students are urged to join these organizations in lieu of forming a new organization.

The following are the expectations of the University for student organizations:

I. All new groups that desire to establish a new student organization at the University must apply by letter to the Department of Student Activities for permission to organize. The Department of Student Activities is located in the Student Union building. Groups involved with this process must complete the procedure to register before the deadline date that is set for campus organizations each semester. The following information must accompany the letter to the Department of Student Activities:

A. Purpose and scope of organization

B. Proposed activities for the year

C. Constitution and Bylaws

D. List of prospective members

E. Name(s) of faculty/staff advisor(s)

The objectives of the organization must be clearly consistent and not inimical to good order, discipline, decency, and decorum, and appropriate for an educational environment.

II. Applications will be considered for approval by the Department of Student Activities.

III. After careful review and consideration by the Student Activities Council (SAC),

a recommendation will be sent to the Director of Student Activities for final consideration.

IV. If approved, any revision of the constitution must first be submitted to the Department of Student Activities (DSA) for approval. The DSA will forward the revisions to the Associate Vice President for Student Affairs and Enrollment Management for final approval.

All campus organizations must register annually with the Department of Student Activities. Registration forms will not be accepted after the deadline date for each semester. If an organization misses the deadline date, they must wait until the next semester to register. Registration forms are available at the Student Activities information desk. The form must be filled out completely with all signatures, typed or printed legibly to be approved