VIRGINIA STATE UNIVERSITY

Student Handbook

Edited By

Student Handbook Committee

Office of the Associate Vice President for Student Affairs and Enrollment Management

Department of Student Activities

Student Government Association

Registrar’s Office

Revised August 2005

Welcome

University President

Vice President for Student Affairs

Mission

Principles

Goals

University Services

Residence Life.......................................................................... 1-4

Off‑Campus Housing.................................................................... 5

Commuter Service....................................................................... 5

Career Services......................................................................... 5-6

Student Health Service.............................................................. 6-7

Students With Disabilities.......................................................... 7-8

Federal Trio Programs.................................................................. 9

Student Support Services ................................................... 9

Educational Talent Search............................................ 10-11

Upward Bound.................................................................. 12

Food Services........................................................................ 13-15

Post Office................................................................................. 16

Bookstore.................................................................................. 17

Federal Credit Union................................................................... 18

Cashier's Office.......................................................................... 19

Financial Aid.......................................................................... 19-20

Identification Card...................................................................... 20

Change of Name………………………………………………………………… 21

WVST FM‑91.3....................................................................... 21-22

Academic Services

Johnston Memorial Library...................................................... 24-27

Learning Resource Center…………………………………………………27-28

Academic Support Center………………………………………………… 28-30

Stay In Step Intergenerational Programs………………………………..28

Undeclared Majors Advisement Program…………………………………29

International Student Advisement................................................ 29

Veterans Students Advisement.................................................... 29

Absentee Notification/Withdrawal From VSU................................ 29

National Student Exchange Program............................................. 30

Student Involvement: Campus Activities And Organizations

Student Activities........................................................................ 32

Foster Hall Student Union....................................................... 32-36

Field Trips and Special Activities.................................................. 36

United Campus Ministry............................................................... 36

Objectives of the University for Organizations........................... 37-38

Pan Hellenic Council.................................................................... 38

Student Senate........................................................................... 39

Student Government Association.................................................. 39

Preamble.......................................................................... 40

Article I ‑ Name of Organization..................................... 40

Article II – Membership................................................. 40

Article III – Legislative Branch................................... 40-46

Article IV – Executive Branch.................................... 46-54

Article V – Judicial Affairs Board……………………………54-56

Article VI – Elections................................................ 56-58

Article VII – Impeachment and Removal.................... 58-59

Article VIII ‑ Amendments............................................. 59

Miss VSU/Campus Queens...................................................... 60-61

Mr. VSU................................................................................. 61-62

University Committees/Student Representation............................ 62

Student Publications

Virginia Statesman........................................................... 62

Trojan Yearbook .............................................................. 62

Athletic Program ........................................................................ 63

Intramural Program..................................................................... 63

Weight Lifting (Power House)...................................................... 63

Cheerleaders............................................................................... 64

Wellness Center.......................................................................... 64

Judicial Review

Judicial Affairs............................................................................. 65

Student Code of Conduct (Preamble)............................................ 65

Disciplinary Standards and Procedures..................................... 65-66

Violation of Public Laws by Students........................................ 66-67

Channels for Charges Against a Student.................................. 68-69

Immediate Suspension ............................................................... 69

Procedures for Formal Hearings (AJP)..................................... 70-71

Rights of the Accused............................................................. 71-72

Administrative Judicial Panel........................................................ 72

Administrator's Court.................................................................. 73

Executive Committee on Discipline.......................................... 73-74

Appeal to the Executive Committee on Discipline..................... 73-74

Sanctions................................. 74-76

University Telecommunications Infractions.............................. 76-77

Front Campus............................................................................. 77

Student Code of Conduct ‑ Violations and Penalties.................. 78-88

Peer Mediation............................................................................ 89

Academic Policies, Procedures & Regulations

Academic Grievances Against Faculty............................ 90-91

Release of Records................................. 91

Classroom Conduct................................ 92

Cheating................................................ 92

Course Syllabus................................. 92-93

Class Management............................ 93-94

Academic Regulations....................... 94-96

Student Grievance Procedure

Preamble.......................................................................... 98

Definitions........................................................................ 98

Time Management........................................................ 98-99

Procedures................................................................. 99-100

Student’s Rights and Responsibilities

Family Education Rights and Privacy Act of 1974.................. 101-103

........ (The Buckley Amendment)

Safety and Security

University Police........................................................................ 104

Crime Awareness and Campus Security Act of 1990.............. 104-105

Motor Vehicle Regulations................................................... 105-106

Vehicle Parking Policy: Freshmen................................................ 107

Civility & Decorum..................................................................... 107

Public Information..................................................................... 108

Security Awareness................................................................... 108

Security Escort Program-Student Trojans on Patrol(S.T.O.P)108-109

Discrimination Policy.......................... …. . . ….. …………. …109-110

Policy on the Prohibition of Sexual Harassment..................... 110-114

Substance Abuse Education Program................................... 115-116

Sexual Misconduct Policy..................................................... 116-118

Virginia State University's Prosecutorial Procedures.............. 118-121

Appendices

Appendix A: Information to Know........................................ 122-125

Appendix B: The Alma Mater...................................................... 126

Appendix C: The Evening Song................................................... 127

Appendix D: Division of Student Affairs....................................... 128

Appendix E: Directory Information....................................... 129-131

Welcome

Message From the President

It is with great pride that I extend greetings to each of you as you begin your journey at Virginia State University. Founded in 1882 as one of the state's two land‑grant institutions, Virginia State University remains true to its mission ‑ to provide educational programs to challenge the intellect and to prepare students to become knowledgeable, perceptive and humane citizens of the world.

With a cadre of dedicated faculty, staff and administrators, this institution stands ready to assist you as you move closer to the attainment of your professional and personal goals. The time you spend actively engaged in educational pursuits will determine what opportunities you will have in years to come.

I am confident that you will accept the responsibilities associated with attending Virginia State University and that you will graduate with the resources to successfully navigate the terrain that lies ahead. I ask that you work hard, treat others with the same respect that you desire, and know that anything worth having comes with a sacrifice.

With open arms we welcome you to our community of learners, where the number one priority is you ‑ the students. To the most important people on campus, I say good luck and best wishes for a successful tenure at Virginia State University.

Sincerely,

Eddie N. Moore, Jr.

President

The Division of Student Affairs and Enrollment Management

Welcome

Welcome to Virginia State University ‑ the starting point on the road to your future and the successes ahead.

This time will represent for many of you a significant milestone in your life. It is the beginning of your quest for both professional and personal development. It is not to be taken lightly, because what you do today will impact your future choices and opportunities. Your experiences at the University, especially during your freshman year, will set the tone for your tenure here at the University.

Consider your experiences and education the vehicle you will use to reach your destination. Along the road leading to success, there may be pitfalls and road bumps; however, there are individuals at Virginia State University who will assist you in avoiding adversities and dealing with life's unexpected occurrences.

The Division of Student Affairs recognizes the importance of positive experiences outside of the classroom. We strongly support the academic mission of the University by developing programs and activities, which speak to cultural, social, intellectual, educational, and physical development of students.

Please know that we feel personally obligated to provide an environment that encourages and supports the pursuit of scholarly endeavors. We will strive diligently to provide opportunities for personal growth and development.

The world of success awaits you. I am confident you will discover that VSU is the place where your dreams and aspirations can be fulfilled.

Again, welcome to Virginia State University.

mission

Virginia State University, America's first fully state supported four‑year institution of higher learning for Blacks, is a comprehensive university and one of two land‑grant institutions in the Commonwealth of Virginia. Its mission is to promote and sustain academic programs that integrate instruction, research, and extension/public service in a design most responsive to the needs and endeavors of individuals and groups within its scope of influence. Ultimately, the University is dedicated to the promotion of knowledgeable, perceptive, and humane citizens secure in their self‑awareness, equipped for personal fulfillment, sensitive to the needs and aspirations of others, and committed to assuming productive roles in a challenging and ever-changing global society.

Principles

1. Regardful of its heritage and its tradition of eminent concern for the education, welfare and progress of all people, the University welcomes and extends its resources to all who strive for academic excellence, whatever their nationality, race, ethnicity, or religious affiliation.

2. The University seeks to fulfill its mission by enrolling students with a diverse range of talents and abilities, including: a) students whose pre‑college records reveal high academic achievement and talent, b) students who through a combination of factors, have demonstrated the potential to be successful in college and c) students whose secondary records reveal potential but who need special academic enhancement.

3. The University, using available resources, offers programs that are of interest to students, meet current and changing needs of society, and fall within the scope of its mission.

4. The living/learning community of the University seeks to cultivate a sense of pride and dignity within each individual and promote an enduring search for knowledge among all students, staff and faculty.

5. Those who matriculate are required to demonstrate a broad understanding of and competency in the arts and sciences and a commitment to intellectual development and scholarship in their fields of study.

6. Graduates of Virginia State University are prepared to enter the workforce of the Twenty‑first Century, pursue advanced study, assume leadership roles and be competitive in a global society.

7. The University assures its constituencies of collegial participation in decision making.

Goals

1. The University will recruit and retain faculty who demonstrate excellence in teaching, research/scholarly activity and service.

2. The University will provide essential resources and experiences to enhance the continued professional growth and development of its faculty and staff.

3. The University will maintain a rigorous honors program to challenge those students with special academic talents and abilities.

4. The University will maintain programs and promote experiences, which develop leadership among students who will serve the Commonwealth, the nation, and the world.

5. The University will maintain programs, which support those students who need special academic enhancement.

6. The University will maintain and continue aggressive development/fund raising activities to support programs, provide scholarships, and establish endowed professorships.

7. The University will establish and maintain programs that are recognized by state, regional, and national certifying agencies.

8. The University will seek to establish doctoral programs in selected disciplines.

9. The University will seek to establish a professional school in general and international law.

10. The University will develop collaborative partnerships with elementary and secondary schools, corporations, and government and community agencies to address societal issues and concerns.

11. The University will develop and maintain linkages with community colleges in order to promote continued educational opportunities for community college transfers.

12. The University will maintain and enhance its commitment to international relations through faculty and student exchange programs.

13. The University will enhance its academic programs by providing a series of cultural enrichment activities.

14. The University will develop and maintain a comprehensive distance learning program.

Residence Life

The primary responsibility of the Office of Residence Life is to provide safe, clean, secure, and aesthetically pleasing facilities in which students live and study. The office is committed to the belief that the process of education extends beyond the classroom and that a major part of a student's education is derived from living with other students. The Department of Residence Life provides living accommodations that promote student involvement, personal growth, and academic achievement.

Each residence hall is supervised by full‑time professional staff including Resident Assistants and Graduate Assistants who function as helpers. Residence Educators are responsible for the overall supervision of residence halls. Their office hours are 8:00 a.m. to 5:00 p.m.

Residence Life is located in 303 Memorial Hall with operating hours beginning at 8:00 a.m. and closing at 5:00 p.m. Residence Life may be reached by written correspondence at P .O. Box 9073, Memorial Hall, Virginia State University, Petersburg, Virginia 23806, by telephone at (804) 524‑5011, 1-877-291-9596 or by email at reslife@vsu.edu.

Living in the Residence Hall

Virginia State University recognizes and emphasizes the housing of students as a vital part of the total experience of higher education. To this end, the University's residence hall program strives for the development of socially effective citizens in a democratic society. Social and educational programs within residence halls are designed not only to enrich and enhance development, but also to act as the catalyst to maximize self‑control, self‑discipline, and acceptance of responsibility for one's behavior.

Further, student developmental programs are part of residence living. Numerous opportunities to actively participate in decision making at various levels of residence hall government are provided to all residents.

In the University's residence halls, students have the opportunity to associate with people of different backgrounds, interests, ideas, experiences, and goals. The group‑living experience gives an individual the chance to appreciate other people for their qualities and abilities.

Upon entering the residence hall, each student receives a Community Living Guide.

Students in the residence halls are expected to regulate their lives to acceptable standards of discipline and good taste, to display courtesy and consideration, and to accept individual responsibility as important adjuncts of group living.

Certain regulations are necessary to protect the rights of individuals. Each resident is responsible for knowing and observing these rules and regulations, which are provided to students when they move into the residence halls. Violation of residence life policy will result in a Judicial Affairs hearing, which reserves the right to terminate the housing contract. Upon entering the residence hall, each student is required to sign a civility letter.

The residence hall staff is comprised of selected individuals dedicated to making the residence halls the best possible living/learning environment in which to live. Students are encouraged to go to them, get acquainted, and receive their assistance, advice, and guidance.

(Residence halls, at VSU, are smoke‑free environments.)

Fees

For information concerning housing fees, occupancy, reservations, contracts, handicapped students' accommodations, incidental fees, and housing applications, contact the Department of Residence Life.

Residence Hall and Food Service Agreement

The Residence Hall and Food Service Agreement is an agreement between the student and Virginia State University. It provides for housing and food service for an academic year.

Guests

Students may receive guests in the lobby of their residence hall during the following hours:

Monday ‑ Friday 3:00 p.m. ‑ 11:00 p.m.

Saturday ‑ Sunday 12:00 p.m. ‑ 11:00 p.m.

All residents and guests of the participating residence hall must be properly dressed when in the residence hall during hours of visitation. Appropriate dress is considered casual dress.

Visitation

Sophomores, juniors, and seniors may have students of the opposite sex visit their individual rooms. Generally, hours of visitation are as follows: Friday 6:00 p.m. ‑

2:00 a.m.; Saturday 6:00 p.m. ‑ 2:00 a.m.; Sunday 6:00 p.m. ‑ 11:00 p.m. Extenuating circumstances may alter regularly scheduled visitation hours.

Cooking

Cooking is not permitted in individual rooms in the residence halls. Microwaves are available for residents' use. Please see Residence Educators. Personal cooking appliances are not permitted in individual rooms.

Pets

No animals will be permitted inside or around any residence hall at any time (except guide dogs). Goldfish and tropical fish are allowed in the residence halls.

Gambling

Gambling is not permitted in or around University‑operated residence halls.

Weight‑Lifting Equipment

Weight‑lifting equipment is not allowed in individual rooms. There is a Weight Room located in Daniel Gymnasium and a Fitness Room in Foster Hall.

Bicycles

Bicycles are not permitted in the residence halls. They should be placed in the bicycle racks located outside of the residence halls. Residence hall personnel can assist students who wish to store their bicycles for a prolonged period on a month‑to‑month basis. For students' security, bicycles should be registered and inspected by University Police. Bicycles should be chained and locked to a rack at all times. As with other personal property, record the description of the bicycle and keep it in a convenient place.

Computer Laboratory

Computer laboratories are available in designated residence hall, academic buildings, and the Student Union.

Telephones

A pay station telephone is provided in each residence hall and in the Student Union for use in making local and long distance calls.

Each residence hall room has been wired for telephone service. While the University will bear the cost for local service, students must contract for long distance service.

Students are not permitted to accept collect calls (calls with charges reversed) or to request the operator to bill any charges to any University number. Students are also not to use any long distance pin authorization codes unless issued to them directly.

Unauthorized calls placed on a code not belonging to the student is subject to fines and other judicial disciplinary actions.

A restricted telephone for out-going campus calls only is located at the pay phone station on the lower level.

This "No Charge" rule applies to all calls, including emergency calls. (Thus, if you answer the telephone and the operator states that she has a collect call for you or for another student, simply tell her that you are not allowed to accept charges on a long distance call.) Students may secure a personal telephone for use in their room. It is recommended that telephones are coded to prevent others from using the phone without permission.

Cancellations and Refund Policy

1. STUDENTS WHO WITHDRAW FROM THE UNIVERSITY:

Students who officially withdraw from the University (during any session) within the first five calendar days of the beginning of classes will be charged a prorated room and board fee for the number of days in the residence hall.

Students who officially withdraw from the University (during any session) after the fifth calendar day from the start of classes will be charged the entire room rate for the semester. Board charges will be prorated for the number of days in the residence halls.

2. STUDENTS WHO WISH TO BE RELEASED FROM THE HOUSING & FOOD SERVICE AGREEMENT:

Students wishing to cancel this contract after registration must have the cancellation request approved by the Director of Residence Life & Housing. A student will not be released from his/her agreement except for justifiable (financial) reasons and/or extenuating circumstances fully explained in the request. Students who have been approved for release from this contract must vacate the residence hall as specified by the Director.

Note: Students are urged to read carefully the terms and conditions of the Residence Hall and Food Service Agreement.

Off-Campus Housing

The off-campus housing service provides students with a listing of off-campus accommodations. Residence Life:

· Does not intend to encourage students to reside in non-University affiliated housing units;

· Does not inspect or offer any guarantee for the condition or quality of the rental units listed;

· Does not endorse any of the listed properties;

· Is not responsible for arrangement of rental contracts between individual tenants and landlords.

Commuter Service

Commuting is a way of life on American college campuses. It is estimated that 80 percent of the country's students commute to school. Because commuters are such an integral part of the VSU community, the Department of Student Activities will assist them in obtaining information about transportation services in the area.

Career Services

The mission of the Career Planning and Placement Center (CPPC) is to educate and assist students in the selection, planning, and development of a meaningful career. The ultimate goal is to assist students in obtaining satisfying career placement upon graduation. The CPPC serves University students, alumni, and community members. The Center is located in Memorial Hall, Room 207‑B. The following are services offered by the Center:

Programs in Services

¨ Annual Career Day

¨ Campus interviews with various organizations that include businesses, corporations, governmental agencies, school systems, and graduate and professional schools

¨ Career‑Related Workshops and Seminars

¨ Cooperative Education Assignments

¨ Credential File Services (Education Majors)

¨ Individual and Group Career Counseling

¨ Access to the Internet

¨ Internships

¨ Job Listings

¨ Referrals to Employers

¨ Resume Preparation (Resume Expert Systems Database)

¨ Resume Critiquing

¨ Resume Web Book

Career Information

¨ Career Research Center (Literature is available on occupational information, businesses, corporations, governmental agencies, school systems, and graduate and professional schools.)

¨ Computer‑Assisted Educational and Career Guidance System

¨ Dictionary of Occupational Titles (DOT)

¨ Printed Matter on Interviewing Techniques and Job Search Skills

¨ Graduate and Professional Schools Registration Information Materials

¨ Career‑Related Reference Books

Student Health Service

The Student Health Service delivers medical care to all VSU students. The health service exists to provide, in a welcoming environment, comprehensive and confidential medical care responsive to the needs of each student and consistent with the highest standards of acceptable medical practice. The focus at Virginia State University is on the promotion of good health through counseling, education, and prevention of illness. The Student Health Service is part of a multidimensional network or community health resources and makes specialty referrals for medical cases beyond its capacity.

Immunizations

Virginia State University requires physical examinations for all first‑time enrollees (freshmen, transfer and graduate students), as well as a health history and immunization record to be submitted to the Student Health Service prior to registration for classes. Any student who cannot produce an up‑to‑date immunization record must be reimmunized at his/her expense. Registration cannot be completed until the Student Health Service Evaluation Form is completed.

Transportation

Students are responsible for providing transportation to and from Student Health Service. The local rescue squad provides assistance and transportation in life‑threatening emergencies or serious medical cases. For many routine cases or referrals, the Student Health Service may arrange transportation to local health care providers. All VSU students are eligible to use the Student Health Service.

Confidentiality

A medical record is maintained for each student who visits the Student Health Service Clinic, and it is seen only by the clinicians responsible for providing health care. To protect students' privacy, the Student Health Service does not release information contained in the record to anyone without a student's written consent or a court order.

Insurance

Health and accident insurance is strongly encouraged for all full-time students. Students without coverage may enroll in the University Plan. Students who wish to supplement their existing coverage, may enroll in the University sponsored plan. Insurance information is available at Student Health Service.

Costs

All visits to Student Health Service are free for routine care. A fee is charged for some services, including pap smears, pregnancy tests, urinalysis, and tuberculin tests and immunizations. Charges appear on the accounts of students for such services shortly after services have been rendered.

Prescriptions

The purchase of prescriptions and other pharmaceutical goods is the responsibility of the student. Prescription orders are written by the physician or nurse practitioner and given to the student to have filled at the pharmacy of his/her choice.

Excuses

Excuses for missed classes will only be given to students who have been served during their illnesses or upon the discretion of the clinician. Excuses will only be given for legitimate complaints, such as fever, infection, severe pain, etc. Excuses will not be given during the midterm or final examination period.

Students with Disabilities program

The mission of the Students With Disabilities Program is to provide an integrated and cohesive set of support programs, services, and activities for students with disabilities. Our goals are to maximize the educational potential of each student with a disability, while helping him or her develop and maintain independence. The program exists in accordance with the Americans with Disability Act of 1990 (ADA) and Section 504 of the Rehabilitation Act of 1973. No person with a disability, will on the basis of that disability, be denied full and equal access for participation in programs, services, and activities.

Disability Defined

A disability is defined as a physical or mental impairment that substantially limits one or more major life activities, such as performing manual tasks, walking, seeing, hearing, speaking, and working.

Some physical or mental impairments are, but not limited to:

Attention Deficit-Hyperactive Disorder (ADD/ADHD)

Hearing Impairment

Learning Disability

Physical/Mobility Impairment

Psychological/Psychiatric Disabilities

Traumatic Brain Injury

Visual Impairment

The Students with Disabilities Program provides information and assistance in academic planning and advising to Virginia State University students with disabilities. Assistance in identifying and arranging reasonable accommodations is based on individual need.

The program includes the following services:

· Reasonable accommodations

· Priority registration and scheduling

· Extended time for exams, papers and projects

· Exam proctoring

· Cassette taped lectures and texts/materials

· Cassette taping of texts/materials

· Alternative formats for printed materials

· Learning lab and Assistive technology

· Note taker

· Readers

· Personal counseling

· Referrals

While self-identification is strictly voluntary, it is to the student’s advantage to participate in this process as early as possible.

Records and information concerning students are confidential.

The Office of Students With Disabilities is located in Memorial Hall, Room 412. Hours of operation are Monday-Friday, 8:00 a.m. – 5:00 p.m. Additional information can be obtained by calling (804) 524-5061, by writing to Students with Disabilities Program, Virginia State University, P.O. Box 9030, Petersburg, VA 23806, or via TTY at (804) 524-5838.

Federal Trio Programs

Federally funded under Title IV of the Higher Education Act of 1965, TRIO Programs were established to help students overcome class, social, academic and cultural barriers to higher education. The programs provide a comprehensive array of services to include counseling and guidance, academic instruction, and tutoring to eligible students in high school and in college. The TRIO Programs at VSU include Student Support Services, Educational Talent Search, and Upward Bound.

Student Support Services

The Student Support Services Program provides supportive services that are designed to enhance undergraduate academic skills to help students remain in college and graduate and to facilitate their entrance into graduate and professional schools.

Program services include:

· Tutoring in various University courses

· Academic and personal counseling

· Collaboration with University-sponsored Students With Disabilities Program to secure reasonable accommodations for students with disabilities

· Mentorship network with University faculty, staff, administrators and peers

· Enhancement sessions in personal development, academic skills, and career exploration

· Cultural enrichment

· Advocacy and technical assistance in applying for financial aid for higher education

· Non‑punitive grading

The Office of Student Support Services is located at #2 Jackson Place, Virginia State University. Additional information can be obtained by calling (804) 524‑5812 or writing to Student Support Services, Box 9003, Virginia State University, Petersburg, Virginia 23806.

Educational Talent Search

The Educational Talent Search Program, a federally funded program sponsored by the U.S. Department of Education, is a pre‑college educational program. Talent

Search is designed to identify, encourage, advise and counsel young people with academic potential to enter, continue or resume programs of post‑secondary education at educational institutions of their choice.

The program's target area consists of the cities of Petersburg and Hopewell and the counties of Charles City, Chesterfield (Matoaca district), Dinwiddie, Prince George, Surry, Sussex, and Southampton. Participants may receive services in the project office, in target schools, and in social services agencies.

An individual with academic potential (as referenced by teacher/counselor recommendations, transcripts, and/or test scores) is eligible to participate in Educational Talent Search if he or she: a) meets income guidelines established by the U.S. Department of Education and is a potential first generation college student, b) meets income guidelines only, or c) is a potential first generation college student. Eligibility for program participation may be based upon the need for guidance and/or academic support to complete or return to secondary or postsecondary schools.

Project services are designed for students who are enrolled in grades 6‑12. The program also serves high school graduates, high school dropouts, and college dropouts. The following services are available at no cost:

o Career assessment, advising, and planning

o Career exploration

o Tutorial assistance and academic advising

o Study skills and test taking techniques

o Personal counseling

o Visits to businesses and colleges

o Cultural enrichment opportunities

o Financial aid awareness seminars

o Access/post-secondary enrollment counseling

o Assistance in completing admissions and financial forms

o Parental involvement

o Mentorships

o Referrals to Adult Basic Education Classes

o Guidance on re-entry into secondary school, or entry into a GED program

o Fee waivers on a limited basis for some college costs, i.e., entrance examinations and college application fees

Staffing: Project Director

3 Counselors

1 Secretary

Instructional Assistants (part‑time)

Tutorial Coordinator (part-time)

Office Hours: 8:00 a.m. ‑ 5:00 p.m. (Monday through Friday) (Appointments can be arranged after hours.)

The Educational Talent Search Office is located at #3 Jackson Place, Virginia State University, P .O. Box 9017, Petersburg, Virginia 23806; Telephone (804) 524‑5127; TDD (804) 524-6765; Fax (804) 524-5124.

Upward Bound

Upward Bound is a pre-college program designed to improve the academic skills and motivational levels of students in grades 9-12. This program offers a variety of opportunities for high school students who have the potential for post-secondary education. These students must be in low-income or first-generational students. The program serves students from the cities of Petersburg and Hopewell and the counties of Dinwiddie, Greensville, Prince George, Surry, Sussex, and Matoaca District of Chesterfield.

The program provides the following:

1. An intensive educational residential program at the University for five weeks

2. An academic year follow‑up involving students coming to the campus every other Saturday for assistance with their subjects

3. An organized guidance program designed for educational, career, and personal counseling with emphasis on the total development of the student

4. A variety of cultural events

5. Payment for the processing of admissions and financial aid applications for seniors enrolled in the program

6. Educational field trips

7. Mid‑week tutorial and study sessions on campus each Wednesday

8. Tutorial and academic classes conducted every other Saturday of the month

The staff consists of a director, counselor, secretary, teachers from the public schools, retired teachers who serve as tutors, a part‑time tutorial coordinator, a program support technician, and college students who serve as tutors

The office hours are Monday ‑ Friday, 8:00 a.m. ‑ 5:00 p.m. Upward Bound is located at #3 Jackson Place, Virginia State University, P .O. Box 9014, Petersburg, Virginia 23806.

Food Services

Virginia State University Dining Services is a service of Thompson Hospitality. The primary goal of Dining Services is to satisfy the campus community at Virginia State University with quality food preparation, variety, and efficient service. The staff provides the best possible services to meet students' needs.

Students living on campus must purchase the mandatory on‑campus meal plan. Students not living on campus, who wish to purchase a meal, may purchase an off‑campus Trojan Block Meal Plan or pay cash at the door. The Trojan Block Meal Plan can be purchased in units of 25 and have no restrictions on the number of meals in a day or week. In addition, these meals may be used at any special meals offered throughout the semester.

VSU Dining Services Policies

In order to be admitted into Jones Dining Hall, a meal plan participant must present his/her valid Virginia State University ID card or pay the casual meal rate. No one will be admitted without abiding by the aforementioned statement. Dining privileges may not be transferred to another person. If it is discovered that a person is using a "borrowed" ID, the card will be seized by dining services personnel. The participant's dining privileges may be suspended or revoked at the discretion of the University.

The dining hall provides an "all‑you‑can eat" policy. This means that all food must be consumed on the premises. If it is suspected that uneaten food is being removed from the premises, Dining Services reserves the right to check bags, coats, etc. If participants do not want their property subject to search, then such items should not be brought into the dining hall. Carryout for students unable to come to the dining hall will be reviewed on a case-by-case basis. Any student who has a scheduling conflict (i.e. class, job, etc.) should provide Dining Services with proper documentation, and Dining Services will provide the student with carry‑out service. Solicitation and other advertising in the dining hall are allowed; however, permission must be obtained from the Director of Dining Services prior to doing so. Participants who display rowdy or otherwise unacceptable behavior will be required to leave the premises, and they may be subject to disciplinary action.

Premium Nights are also offered throughout the semester. These dinners feature prime entrees (steaks, prime ribs, chicken breasts, shrimp, etc.), deluxe bread and spread bars, and exquisite desserts.

All offerings in Jones Dining Hall are served on an "unlimited seconds" basis. Students are free to eat as much as they wish.

Input from guests is requested. Comment cards are available at each meal, or calls may be forwarded to 524‑5756.

Hours of Operation

Monday – Friday 7:00 a.m. ‑ 7:00 p.m.

Saturday ‑ Sunday 10:30 a.m. ‑ 7:00 p.m.

Proper dress and courtesy are expected at all times, and they are appreciated. Radios and other portable musical instruments are not permitted. The wearing of hats is prohibited, and profane language is in violation of the Student Code of Conduct.

Meal Card

The University ID card is also used as the meal card. It is issued at registration and must be presented prior to each meal. The card may be used only by the owner; it is non‑transferable. There is a replacement fee for a duplicate card or for the replacement of a damaged card. The fee is payable at the Cashier's Office, or it can be charged to the student's account. Replacement cards are available at the Support Services Building. Once obtained, the replacement card must be validated at the dining hall office on the second floor of Jones Dining Hall.

Residence Hall Students

All residence hall students are required to participate in the food service meal plan. The meal plan provides three meals per day, Monday through Friday. On Saturday, Sunday and holidays, only brunch and dinner are provided. The meal plan begins each semester with the first day of arrival of residence hall students and extends through the last day of examinations. The dining hall is closed between semesters and during the scheduled Christmas and Spring recesses when the residence halls are closed.

Dining Hall Rules and Regulations

1. All boarding students must have their valid VSU student ID to enter the cafeteria.

2. All dining patrons must bus their dishes upon completion of their meal; all tables should be left clean after eating.

3. All food and beverages are to be consumed within Jones Dining Hall. Plates, cups, etc. should not be removed, unless authorized by Dining Hall personnel.

4. Radios, basketballs, etc. are not allowed in the dining hall.

5. Disrespectful behavior to fellow students and dining hall staff is not allowed. This includes fighting, disorderly conduct, improper attire, i.e., lacking shirt and shoes, wearing of hats by male students.

Commuter Students

Students commuting to campus may purchase a meal plan designed for their individual needs. The cost of the commuter plan will be prorated for those meals selected. For this plan, apply in the University Enterprises Office, 118 Virginia Hall.

Catering

We offer complete catering service to all the campus and surrounding community. Whether it is a coffee break or an elegant gala, our catering manager can assist in all catering needs. We have a special "No Frills" catering menu available to student organizations. Please contact our catering office at 524‑5422 for details.

If you have any questions or comments regarding policies and/or issues, please contact the Dining Services Office at (804) 524‑5422. To find out "what's cookin” call the menu line at ext. 5139.

Federal Credit Union

Faculty, staff, alumni, and students of Virginia State University, members of their families and any organization of such persons may apply for membership in the Virginia State University Federal Credit Union by paying a minimum of $50.00. The membership fee is $2.00, and the remainder is deposited to a savings account. Additional information may be obtained by calling (804) 526‑6708.

Credit Union Services

Regular Savings (Shares)

Checking Accounts

Christmas and Vacation Clubs

Individual Retirement Accounts

Installment Loans

Short Term Loans

Mortgage Loans (1st)

Financial Counseling

Family Membership

Payroll Deduction

Direct Deposit

Home Equity

ATM

Debit Card

Home Banking

Hours of Operation

Office/Drive‑Thru

Monday – Thursday 9:00 a.m. ‑ 2:00 p.m.

Friday & VSU Paydays 9:00 a.m. ‑ 2:00 p.m. and 4:00 p.m. ‑ 6:00 p.m.

Cashier’s Office

The Cashier’s Office accepts cash, check, money order, VISA and MasterCard. We also accept bank-to-bank wire payments. When wiring money to VSU, please call (804) 524-5150 for bank information. Always include the student’s social security number on your check or money order and include the remittance slip when applicable. Cash payments should be made at the Cashier’s Office. PLEASE DO NOT FORWARD CASH IN THE MAIL.

Virginia State University uses Telecheck equipment to process all personal checks. All checks (no starter checks) must have the following information pertaining to the payer:

q U.S. Driver’s License Number, or U.S. State issued Non-driver’s Id Number, or U.S. Military Id Number

q Name imprinted by check manufacturer

q Current living address & phone number, hand written if not imprinted

q Must be dated with today’s date (No post-dated checks will be accepted.)

q Signature reasonably corresponds to imprinted name on check

A fee of $25.00 will be charged for all returned checks and future payment by check will not be acceptable.

The Cashier’s Office is located in Room 112, Virginia Hall, and is open Monday – Friday, from 8:30 a.m. to 3:30 p.m.

Mailed payments should be forwarded to the Virginia State University, Cashier’s Office, P.O. Box 9125, Petersburg, Virginia 23806.

Check cashing facilities are available on the campus through VSU Credit Union and at commercial banks near the University.

Financial Aid

Virginia State University provides financial assistance to students in an attempt to bridge the gap between the actual cost of college and the expected contribution from a student (and/or his family). Funding received is based on financial need as determined by the financial aid staff. Merit‑based funds are available in limited amounts. The four categories of financial aid are scholarships, grants, loans, and employment. Students may receive any combination of these funding types.

Scholarships ‑ awards made on the basis of merit that do not have to be repaid.

Grants ‑ awards made on the basis of need that do not have to be repaid.

Loans ‑ awards that must be repaid usually after the student graduates or ceases to be enrolled at a post‑secondary institution. Interest rates vary on these loans.

Employment ‑ work that allows students to earn money to assist with their educational expenses. Students are paid an hourly wage, and they gain valuable work experience.

Students are encouraged to read the "Student Guide for Tuition and Fees and Other Financial Information." This publication is available at several offices around campus. Contact the Financial Aid Office for further information and details. This office is located in Gandy Hall, Room 102. Students may also obtain additional information by accessing our web address at www.vsu.edu.

Identification Card

1. The University ID card is the student's official identification. It may also be used as a Library and Meal Card.

2. The ID Card is authorized for use only by the person whose name appears on the front of the card, and it is not transferable.

3. This card is the property of Virginia State University, and it may be revoked at any time.

4. This card is to be used during matriculation at the University, and it must be revalidated each semester. Cards are also good for the summer, when validated.

5. If lost or mutilated, there will be a replacement charge (no exceptions). Holes should not be punched in the card. Mutilation is determined by University personnel.

6. To replace the card, a student must pay a replacement fee in the Cashier's Office between the hours of 8:30 a.m. and 3:30 p.m., Monday ‑ Friday, and then take the receipt to the Support Services Building along with the validated registration form. Students are asked to report to the Support Services Building or Daniel Gym during the first two weeks of registration of any semester from 9:00 a.m. to 4:00 p.m. and from 2:00 p.m. ‑ 4:00 p.m. on Monday through Thursday after the two-week period.

NOTE: After receiving a new identification card, a boarding student should proceed to the dining hall office to have the card validated for dining service.

7. The identification card must be carried at all times and presented upon request by any University official. Failure to do so warrants appropriate disciplinary action.

Change of Name

Any student who marries during matriculation at the University and who wants a name change entered on University records must submit a written request to the Registrar's Office. A copy of the marriage certificate must accompany the request.

Requests for other name changes on student records will not be honored, except as above, or when an official court document order signed by a court official is submitted. This includes divorce with name change.

WVST FM 91.3

WVST, FM 91.3, is a noncommercial, educational radio station licensed to Virginia State University. The station is a part of the University’s Department of Academic Technology, and is located in VSU’s Harris Hall, Room 130.

WVST operates at 2,200 watts of power, enabling the station to cover Petersburg, Ettrick, Colonial Heights, Hopewell, Chesterfield, Chester, Dinwiddie, parts of Prince George and Charles City, as well as sections of Richmond. Known to listeners as “The Source,” and “The Region’s Superstation for Jazz and information,” WVST programming can be heard 24 hours a day, seven days a week. WVST also broadcasts on the Internet, so people around the world can enjoy the variety of programming that Central Virginia has enjoyed for over 15 years. Log on to www.vsu.edu/wvst.

When listeners lock 91.3 in on their radio or log on to WVST via the internet, they will be treated to smooth jazz and R&B; however, WVST also has special days and times during which it airs other forms of popular music including gospel, traditional jazz, reggae, rap & hip hop, oldies, and the blues. WVST also provides listeners with news, exclusive coverage of VSU sports, as well as national sports, and a variety of features and talk shows aimed at enhancing every area of their lives.

When it comes to state‑of‑the‑art technology, WVST both parallels and surpasses most of the nation's campus radio stations. WVST broadcasts using a computer automation system. In addition, the latest in digital technology is used for behind-the-scenes production, and information processing systems.

Many Virginia State University students serve as members of the WVST staff, working alongside professionals from the communications field who manage the station and serve as supervisors. WVST offers training in radio to students, as well as members of the community, with an emphasis on learning radio as a business, mastering basic production skills, understanding radio programming philosophies, and being able to execute an air shift with basic equipment. The training program, along with WVST’s technological resources, assure that anyone working at WVST will be prepared for success as a professional in commercial radio and corporate America.

Any suggestions or comments concerning WVST should be directed to the following address and telephone numbers:

WVST Radio

Virginia State University

P.O. Box 9067

Petersburg, VA 23806

(804) 524-6725 (general information)

(804) 524-6724 (programming)

(804) 524-5908 (sports)

(804) 524-5826 (fax)

Johnston Memorial Library

Library Hours

Monday-Thursday 8:00 a.m.- 11:00p.m.

Friday 8:00 a.m.- 6:00 p.m.

Saturday 10:00 a.m.- 6:00 p.m.

Sunday 3:00 p.m. – 11:00 p.m

Computer Lab/Cyber Café

Same as above.

Special Collections and Archives at Lindsay-Montague Hall

Monday-Friday 8:00 a.m. – 5:00 p.m.

Saturday-Sunday CLOSED

Eligible Borrowers

To be an eligible borrower, a student must present a validated Virginia State University ID card to the staff member at the Circulation and Reserves Desk.

ID cards

ID cards are the property of Virginia State University. The card is not transferable and the holder is responsible for all materials borrowed on the card. Lost cards should be reported to the VSU OneCard Office promptly.

Circulation of Materials

Books ‑ The student loan period is three (3) weeks.

Journals- All journal and newspaper materials are non-circulating and must be used in the library.

Reference materials and Government Documents- All reference materials and selected government publications are non-circulating and must be used in the library.

Library Media Center

Non‑print materials can be checked out for 14 days. Videos can be checked out for three (3) days. Audio Visual equipment needed for classroom presentations should be checked out from the Learning Resources Center located on the first floor of Harris Hall.

Renewals

Materials that have not been requested by another library user may be renewed. Materials may be renewed by telephone and via the library web page.

Materials needed for reserve or for special purposes may be recalled at any time and are not renewable.

Reserve Collections

The Reserve Collections contain reading materials requested by faculty for use by students in their classes. These materials may be books, journal articles, study notes, etc.

Materials placed “on reserve” are to be used in the library, and they may be obtained for use from the Circulation and Reserves desk by presenting a validated ID card. The loan period for reserve materials is two (2) hours. Since fines apply for late return of these materials, it is advisable to return these materials promptly.

In some instances, certain reserve items may be circulated for “Overnight Use” during the last hour before the library closes. These materials must be returned at the opening of the library on the next day.

Electronics reserves are available via the library’s web page at any time from any computer connected to the Internet.

Fines, Overdue and Lost Material

All items not returned by the due date will be considered lost and the borrower will be charged a minimum of $45.00 per item. The student is responsible for missing and damaged items including pieces in kits, units, or games and the student will be charged a replacement fee in addition to a $5.00 processing fee for each missing piece.

Overdue notices are sent as a courtesy and in no way relieves the borrower of the responsibility of returning materials when they are due. Failure to receive a notice is not an acceptable excuse for being late in returning materials.

Fines are charged with greater frequency and a higher cost for Reserve items. The fine for overdue reserve items is one dollar ($1.00) per item per hour. The total charge per item should not exceed $25.00.

Reproduction of Materials

The library uses a VSU OneCard system to pay for photocopies and copies made from the Internet. A cashier machine is available for adding monies to your VSU OneCard in the copy room on the first floor of the library or in the lobby of Foster Hall Student Center. Trouble with these cashier machines should be reported to the VSU OneCard Office promptly.

Photocopiers in the library are available in the Computer Lab/Cyber Café and in the copy rooms on the first and second floors. Internet printing is available from all computers in the library for ($0.05 per page) black and white; with coloring ($0.15 per page) available in the Computer Lab and in the Reference area on the first floor.

Student Code of Conduct for Johnston Memorial Library

Johnston Memorial Library abides by Federal laws, the statues of the Commonwealth of Virginia, local ordinances, the Virginia State University handbooks, and other College polices that guide behavior on campus. Presented here are particular guidelines for behavior within the Library. Violations of this code may result in the loss of library privileges or further legal or disciplinary actions.

The code is designed to preserve the library as a place for research and study on a daily basis. In order to provide an environment conductive to learning, library users are required to observe the following rules:

· VSU identification must be presented to VSU faculty or library staff when requested.

· Conversation and socialization should be minimal to avoid disturbing others. Disruptive behavior, abusive languages, excessive noise, or harassment of library users or staff is prohibited. Any student, student group, or library guests perceived to be lounging, socializing, or conducting non-library related activities which cause disturbances to others, will be asked to leave the library.

· Defacement of materials, equipment, or furniture is prohibited and may lead to criminal prosecution.

· Cell phone use in the library is restricted to the Atrium only and phones must be set to non-audible signals upon entering the library.

· Smoking is strictly forbidden in the library or Atrium.

· Pets are not permitted in the library.

· Appropriate use of copyright and licensed databases is the responsibility of the user. The misuse of materials may lead to criminal prosecution.

· Internet access is available to bona fide users of the Johnston Memorial Library.

· Covered beverages and small snacks are allowed only in the Cyber Café area of the library. Library users should refrain from eating around computer equipment and dispose of all food containers in the appropriate receptacles.

· The University’s Public Relations Officer or the Dean of Library Services must grant permission in order to photograph or film in the library.

· Young children under the age of 12 years old must be accompanied and supervised by an adult. Library users who are not members of the Virginia State University community are guests of the Library and the University. They may be asked to leave if their behavior disturbs library users or staff.

· Solicitation for donations and signatures or operating a business is not allowed within the library building.

· Library users must enter and exit through the library’s main security checkpoint at the front entrance. Library users should also restrict use of stairwells marked for public use. Other stairwells are designated for staff or emergency use only.

Library users having questions or comments about the Johnston Memorial Code of Conduct and its application should contact the Dean of Library Services.

Learning Resource Center

The Learning Resource Center (LRC), located in Room 103 Harris Hall, provides a full service of audio‑video and computer based resources to their campus community. The following resources are available in the LRC:

Sign Production

The LRC staff provides project support, including sign and laminating services. A variety of sign, poster, and banner production capabilities are offered.

Harris Auditorium/Electronic Instruction Center

The use of the electronic instructional center (located in Room 102) provides faculty and staff access to a fully integrated multi‑media facility. Wide‑screen computer presentation and dial‑up access to the Internet offer the most current instructional/presentation resources.

Rules and Regulations

1. An Equipment/Service Form must be properly filled out in order to receive any audio/visual equipment.

2. Proper notification must be given for the following equipment:

24 Hours Notice: Monitor(s), VCR(s), Computer Projector(s),

Overhead Projector(s), Screens (limited), Slide Projector(s),

Camcorders (limited), and Tape Recorder(s)

3. Equipment must be returned on or before the return date.

4. Equipment must be requested between the hours of 8:00 a.m. and 5:00 p.m.

5. Students requesting equipment must leave a valid VSU identification card when picking up equipment.

6. The department must pre‑approve any equipment that requires LRC service staff on site after hours and on weekends. (Fees Apply).

7. Borrowers are held responsible for the safety of any equipment kept after hours and on weekends.

Time Limits on Equipment

VCR(s) and monitor(s) can be kept for only 1 day on weekdays. If needed for weekends, equipment must be secured for the entire weekend and returned by the requesting individual or picked up by the LRC on Monday morning before 9:00 a.m.

All other equipment can be kept for a maximum of 3 days.

Hours of Operation

Monday ‑ Friday 8:00 a.m. ‑ 5:00 p.m.

Direct Office Phone (804) 524‑5379

Academic Support Center

The Academic Support Center (ASC) provides services and programs that support the successful completion of undergraduate programs of study for all students enrolled at the University. These include comprehensive advisement services for Undeclared Majors, International Students, and Veteran Students. Another component is the Stay in Step Intergenerational Program which provides tutors and mentors for individual and small group assistance in writing, mathematics, science, history, study skills, test taking skills, time management, and preparation for the PRAXIS I examinations. ASC services also include General Counseling, Absentee Notification from classes for student emergencies, and assistance with the withdrawal process for students who desire to discontinue studies at the University. For services, please contact the Academic Support Center at Virginia State University, P.O. Box 9034, Petersburg, Virginia 23806, phone (804) 524-6755.

Stay In Step Intergenerational Program

The Academic Support Center’s Stay In Step Intergenerational Program is a student-centered program committed to providing services to ensure students’ academic success. Tutors, mentors, and advisors provide one-on-one and small-group services to VSU students for improving their academic performance in writing, math, sciences, history, languages, study skills, and time management. Assistance with preparation for the PRAXIS I examination is also offered. A computer lab is available for students receiving these services.

ASC Computer Lab

The ASC Computer Lab is available for use by students who are being served by the SISIP tutors and mentors.

Undeclared Majors Advisement Program

The Undeclared Majors Advisement Program is located in the ASC and provides counseling and advisement for students who are undecided about choosing an academic major. The program assists undecided students in investigating careers and the academic majors associated with those careers. Students receive individual counseling from caring counselors, are exposed to career assessment inventories, visit different major departments on campus, and attend workshops designed to help them make informed decisions about careers and choosing a major field of study.

Special Student Advisement

The Academic Support Center provides general advisement, informational resources, and referral services for students.

International Student Advisement

The International Student Advisement service assists all international students and exchange visitors with the submission of forms as needed according to the U.S. Department of Justice, Immigration and Naturalization Service. The office also sponsors field trips and campus activities to afford students the opportunity to become better acquainted with American culture and the VSU campus community.

Veteran Students Advisement

The Veterans Affairs Office seeks to serve veterans and dependents by keeping them abreast of their allowances, awards, rights, privileges, and responsibilities in accordance with the codes of the contract made between the University, the Veterans Administration and the U.S. Department of Education.

Absentee notification for Classes, Withdrawal from VSU and General Counseling

The ASC issues absentee notifications that are requested by the student or designee for classes missed due to an emergency. Notifications will be provided for absences from class for three or more consecutive class sessions. Notifications are to be requested before or during a student’s absence from class. The ASC will notify appropriate faculty of the absence.

The students will still be responsible for all class assignments not completed during their absence from class.

General counseling is available for students wishing to discontinue studies and withdraw from the university. An ASC counselor works with the students and seeks to ensure that all possible options are considered for them to remain at VSU.

For services, contact the Academic Support Center at Virginia State University, P.O. Box 9034, Petersburg, Virginia 23806, phone (804) 524-6775 or 524-5562.

National Student Exchange Program

The National Student Exchange is a program designed to provide the opportunity for VSU students to attend a college or university in another state without having to pay the high cost of out‑of‑state tuition. Payment of tuition is made in one of two ways. Using Plan A, students pay their tuition and fees to the host institution. Using Plan B, students pay their tuition and fees to Virginia State University. They do not pay room and board to Virginia State University. Board and room fees are the responsibility of the students and are paid directly to the host institution. Virginia State University only uses Plan B.

Virginia State University students who participate in the NSE remain as degree seeking, registered students at VSU. Any financial aid that is normally available can be applied to the exchange obligation. Because NSE is an officially approved program of the University, all courses with their respective credit hours and earned grades will be recorded on the Virginia State University transcript and will be calculated into the GPA.

To be eligible for participation in the NSE, a student must be full time at Virginia State University and be in good standing, socially, financially, and academically with an earned grade point average of at least 2.5. Acceptance into the program will be determined as a result of an evaluation of a fully completed application. The application will consist of an application data form, program of study statement, two recommendations, transcript, personal interview and an application fee of $100.00.

While on exchange, a student remains a matriculated student at Virginia State University, but is subject to the rules and regulations of the host campus. Virginia State University may withdraw exchange privileges of any student whose behavior or academic performance leads to a probation status at the host campus or to any judicial action as if the student had remained at Virginia State University.

VIRGINIA STATE UNIVERSITY

STUDENT GOVERNMENT ASSOCIATION

CONSTITUTION

Preamble

We, the students of Virginia State University, in order to form a more responsible and effective student government to represent and to govern the student body; to guarantee a student voice and involvement in University decisions; to maintain a high quality of life on campus and to work to protect, preserve, and defend the rights and privileges of students at this university, do hereby establish this constitution of the Student Government Association.

ARTICLE I

NAME OF ORGANIZATION

The name of this organization shall be the Student Government Association of the Virginia State University. (Abbreviated hereafter as SGA)

ARTICLE II

MEMBERSHIP

Section 1: The membership of this organization shall consist of all students of Virginia State University upon payment of their Comprehensive Fees.

Section 2: Qualified members may become Committee members, Justices, Senators, Executive Officers, and/or any appointed office holder.

Section 3: Members of this organization shall be entitled to vote in Student Government

Association elections.

ARTICLE III

LEGISLATIVE BRANCH

Section 1: Legislative power. All legislative powers of the Student Government Association shall be vested in the Student Senate.

Section 2: Composition. The Student Senate shall consist of 42 senators. Senators shall be elected from each school, a university residence hall or an established University Program in the following manner:

Senate seats shall be apportioned to each school based on population with the largest receiving five senate seats. Each school containing an undergraduate/graduate population shall at least have two senate seats. In addition, each residential hall shall have one seat within the senate. The Honors Program, Army ROTC and the National Pan-Hellenic Council shall both have two seats within the senate. Three seats shall be reserved for off campus students and five seats reserved for senators voted directly from the student body.

If the number of Senate seats distributed in accordance with Section 2, a, does not total 42, the remaining seats will be distributed by allocating one additional seat to those schools coming closest to having an additional two percent of the population until the total number of Senate seats allocated is 50.

Section 3: Eligibility. Eligibility requirements of all candidates intending to run for a position in the Student Senate must be met prior to the election day or days.

A. Members of the Student Senate shall be elected from interested full-time students

at Virginia State University.

B. Candidates for the Student Senate must be in good academic and disciplinary

standing with Virginia State University and must remain in this status during

his or her term.

C. All undergraduate students seeking a position in the Student Senate must have an

overall cumulative grade point average from Virginia State University of not

less than 2.50 on a 4.0 scale. Undergraduate candidates must have earned at least

12 credit hours at Virginia State University.

D. All graduate students seeking a position in the Student Senate must have an

overall cumulative grade point average from Virginia State University of not

less than 2.50 on a 4.0 scale. Graduate candidates must have earned at least 6

credit hours from Virginia State University.

F. Any graduate candidate whose undergraduate degree was earned from Virginia State University is exempted from the credit hour requirement, provided his or her undergraduate grade point average at Virginia State University was at least 2.50 on a 4.0 scale and he or she currently has the appropriate graduate grade point average.

G. Each candidate for a Senate seat shall submit a petition of 25 signatures of the

students enrolled in the school, residential hall, or university program he or she is representing to be placed on the ballot.

H. All elected members of the Student Senate shall be elected according to the

procedures stated in Article VI.

Section 4: Vacancies in the Student Senate. Vacancies in the Student Senate shall be filled using the following procedure:

A. For those vacancies occurring prior to Fall Elections, following Senate notice of the vacancy, during a two-week period, eligible students may apply to stand elected for a vacated Student Senate seat in the school in which they are enrolled.

B. A special election to fill the vacant Senate seat will be held in the School college where the vacancy occurred; procedures for voting and identifying the successor senator

will be those utilized in regular elections as specified in Article VI. Senate

vacancies will be voted on at the same time the Fall Elections are held.

C. The governing elected body or partially elected body, within the same school,

shall nominate someone from the school to fill the vacancy and should give their

nomination to the Executive Council of the Student Government Association

within ten academic days of notification of the newly vacated seat. If a School

does not have a governing elected body, or does not submit their nomination

within ten academic days, the Executive Council of the Student Government

Association shall appoint a senator from the respective college. The new senator

must be approved by the majority of the Senate.

D. If a senate vacancy occurs within a month before the next regular election or an

appointed Senator is not confirmed by the Student Senate within a month of the

regular election, the vacancy will continue until the regularly scheduled election.

Section 5: Officers of the Student Senate. Officers of the Student Senate shall include the

Vice President of Student Affairs, the President Pro Tempore, the Parliamentarian, and the clerk.

A. The Vice President for Student Affairs shall preside over the Student Senate but shall have no vote except to break a tie and who shall serve as a liaison between the Students

Senate and the Faculty Senate by attending Faculty Senate meetings. The Vice President for Student Affairs shall, with the approval of the Student Senate, appoint one senator as President Pro Tempore of the Student Senate and one qualified student as the Parliamentarian of the Student Senate.

B. The President Pro Tempore of the Student Senate shall preside over the Student

Senate in the absence of the Vice President for Student Affairs but shall have no vote

except to break a tie when serving as presiding officer.

C. The Parliamentarian of the Student Senate shall advise the Student Senate of all

matters of parliamentary procedure according to Robert’s Rules of Order and any

rules of order adopted by the Student Senate. The Parliamentarian may not be a

Senator and may have no vote.

D. The Senate clerk of the shall be chosen from within the membership

of the Senate by a majority vote of the Student Senate and shall maintain a record

of all proceedings of the Student Senate and attendance of its members. The

clerk 0f the Student Senate shall receive any petitions regarding the

impeachment and removal of any officer of the Student Government Association.

Section 6: Duties of Senators of the Student Senate. Senators of the Student Senate shall:

A. Address the academic and non-academic concerns of the students of Virginia State University by acting as student representatives.

B. Make themselves accessible and accountable to their constituents.

C. Attend all regularly scheduled meetings of the Student Senate unless excused.

Section 7: Powers and Duties of the Student Senate. The Student Senate shall:

A. Develop and pass legislation on behalf of students of Virginia State University.

B. Ratify the funding recommendations for student activities and programs as

proposed by the Financial Affairs Committee within the executive branch of the

Student Government Association. The Financial Affairs Committee shall be

composed of senators and members of the Executive Council.

C. Confirm or reject Executive Council appointments of executive committee

chairperson and of executive officers appointed to fill vacancies.

D. Select officers of the Student Senate, set the day and time for meetings of the

Student Senate, and establish and enforce an attendance policy for members of

the Student Senate.

E. Be responsible for approving the allocation of its members among schools of

Virginia State University in accordance with this Constitution not later than 45 days prior to the annual Student Government Association elections.

F. Establish a pay scale for executive offices.

G. Establish legislative committees as needed.

H. Request special sessions of the Student Senate when deemed necessary by two thirds of the Student Senate by petitioning the President of the Student Government Association.

I. Respond to a work overload in the judicial branch of the Student Government

Association by creating temporary lower courts at the request of the Student

Judicial Board.

J. Participate in the impeachment and removal process as described in Article VII,

K. Allocate additional money to meet the needs of individual students and student

organizations through the grant program.

L. Approve charters and constitutions for all new student organizations.

Section 8: Presentation and passage of legislation. A majority of the Student Senate shall

constitute a quorum to do business.

A. Bills which pass the Student Senate by a majority vote of Senators present shall be presented to the President of the Student Government Association. If the President approves, the President shall sign the bill. If the President does not approve, he or she has the right to veto the resolution within five full class days of receiving the resolution and submit such a veto to the clerk of the Student Senate accompanied by a written explanation for the decision. The Student Senate shall then reconsider the legislation. After reconsideration, the Student Senate may override the President’s veto by a two-thirds vote of those members of the Senate who are present and voting. After five full class days the resolution will be considered passed with or without the President’s signature.

B. All legislation of the Student Senate shall be categorized as follows:

1. Bills: Laws, the Budget and Organization Charters which are

subject to veto as provided for by the Constitution.

2. Resolutions: Expressions of sentiment of the Student Senate which are

not subject to veto.

Section 9: The Student Senate shall have the following standing committees:

A. Academic Affairs Committee (AAC)

B. Financial Affairs Committee (FAC)

C. Elections Commission (EC)

D. Facilities/Capital Improvements Committee (FCI)

E. Food Service Committee (FSC)

F. Judiciary Committee (JC)

G. Residence Life Committee (RLC)

H. Student Activities Committee (SAC)

I. University Relations Committee (URC)

Section 10: Power and duties of the Student Senate standing committees. The Standing Committees shall:

A. Academic Affairs Committee (AAC). The responsibility of the AAC is to consider, evaluate, and make recommendations on any matters concerning policies or procedures of the University. It is the function of this committee to handle all student grievances pertaining to classroom instruction, student teaching, internship, and associated activities, and perform other duties the Student Senate may assign.

B. Financial Affairs Committee (FAC). The responsibility of the FAC is to manage the budget and help coordinate financial matters that involve student life under the direction of the Executive Council and Student Senate of the Student Government Association, and perform other duties the Student Senate may assign.

C. Elections Commission (EC) The Election Commission shall conduct those campus-wide general elections, special elections, and referendum and ratification votes which are provided for by the Constitution. Elections Commission shall propose any updates to the election code and seek approval through the Student Senate, and perform other duties the Student Senate may assign.

Facilities & Capital Improvements Committee (FCI). The responsibility of the FCI is to inspect and coordinate the maintenance and improvement of student inhabited and visited areas. They initiate and coordinate a continuous student campaign to improve the appearance of the campus and students’ living (residence halls) and campus grounds, and perform other duties the Student Senate may assign.
Food Service Committee (FSC) The responsibility of the FSC is to make recommendations for improvement with respect to all campus eating areas. Members of this committee will serve as a communication skill link between the student body, administration, and food service personnel, and perform other duties the Student Senate may assign.
Judiciary Committee (JC) The responsibility of the JC is to coordinate and make recommendations regarding the establishment of all rules, regulations, and disciplinary procedures affecting the student life of members of the Virginia State University student body. The Committee shall also forward appropriate appeals to the chairperson of the proper student disciplinary agency. They shall establish and monitor the Judicial Affairs Board in coordination with the Office of the Provost/Vice President for Academics and Student Affairs (University). They also assist the University in implementing and enforcing procedures, rules, and regulations affecting the student body, and perform other duties the Student Senate may assign.
Residence Life Committee (RLC) The responsibility of the RLC is to handle student grievances pertaining to on or off campus housing and assist students in locating off-campus housing, and any other and perform other duties the Student Senate may assign.
Student Activities Committee (SAC) The responsibility of the SAC is to handle oversee the supervision of all student activities. Propose changes where needed and approve all new student organization through committee before final approval through the Student Senate. The composition of the SAC shall be specified in the Student Senate by-laws, and perform other duties the Student Senate may assign.
University Relations Committee (URC) It is the function of the URC to serve as a means of communication between the student body and the community. Keep in constant contact with the University Alumni Foundation and publicize all activities of the Student Government Association, and perform other duties the Student Senate may assign.

ARTICLE IV

EXECUTIVE BRANCH

Section 1: Executive Powers. All executive powers of the Student Government Association shall be vested in the Executive Council.

Section 2: Composition. The Executive Council shall be composed of the Student Government Association President, Vice President for Academic Affairs, Vice

President for Student Affairs, Vice President for Business and Finance, Vice President for Graduate Affairs, Freshmen Class President, Sophomore Class President, Junior Class President, and the Senior class President. The Executive Council shall also include an appointed Chief of Staff and Executive Secretary.

Section 3: Eligibility. Eligibility requirements of all candidates intending to run for an executive office must be met prior to the election day or days.

A. Members of the student executive branch shall be elected or appointed, as

appropriate, from interested full-time students at Virginia State University.

B. All undergraduate students seeking an Executive Office must have an overall

grade point average from Virginia State University of not less than 3.00 on a

4.0 scale. Undergraduate candidates must have earned at least 30 credit hours

with at least 12 of them from Virginia State University before their term of office begins.

C. All graduate students seeking an executive office must have an overall grade

point average from The Virginia State University of not less than 3.00 on a 4.0

scale. Graduate candidates must have earned at least 9 credit hours from Virginia State University. Any graduate candidate whose undergraduate degree was earned from Virginia State University is exempted from the credit hour requirement, provided his or her undergraduate G.P.A. at Virginia State University was at least 3.00 on a 4.0 scale and he or she currently has the appropriate graduate grade point average. If elected, an S.G.A. executive officer must earn a minimum grade point average of 3.00 each semester he or she is in office.

E. All candidates seeking an executive office must submit 100 signatures from the

general Virginia State University student population endorsing their candidacy.

F. All elected members of the executive branch shall be elected according to the

procedures stated in Article VI.

Section 4: Vacancies. In case of any vacancies which may occur in the executive branch of the Student Government Association, the Executive Council shall nominate a qualified candidate to fill the vacancy. Vacancies in elected offices and committee chairmanships shall be approved by a majority vote of the Student Senate. The following procedure shall be used for appointment:

A. The applications shall be made available for at least 2 weeks before the

qualifications review process is to begin.

B. The qualifications review for executive officers shall be held by the Executive

Council.

C. Interviews of qualified candidates will be held by the Executive Committee.

D. The nomination shall be made and presented to the Senate for approval within 2

weeks of the qualifications review and interview process.

Section 5: Executive Powers and Duties of the President. The President of the Student

Government Association shall:

A. Lead the Student Government Association in achieving the objectives of this

Constitution.

B. Serve as chairperson of the Executive Council.

C. Appoint the Chief of Staff within 2 weeks of installation.

D. Propose legislation to the Student Senate.

E. Notify the Student Senate, in writing, of any vacancies which may occur in the

executive branch, within 10 days of receiving notice of such vacancy. If the

Student Senate by its adjournment prevents such notice, the notice shall be given

at the first meeting of the Student Senate after its adjournment.

F. Call special sessions of the Student Senate whenever deemed necessary, or

whenever petitioned by two-thirds of the members of the Senate.

G. Reappoint any appointed officials of the executive branch who serve at the will

of the President.

H. Form new committees as needed and assign them to the appropriate Vice

President.

I. Serve as an ex-officio member of all executive committees.

J. Address the student body concerning the “State of the University” each semester.

K. 1. Exercise veto power as he or she sees fit over all legislation passed by

the Student Senate. A veto of legislation must be done within five full

class days after the President receives the bill. After five full class days,

the bill will be considered passed with or without the President’s

signature.

2. Exercise line-item veto power as he or she sees fit over all legislation

passed by the Student Senate. A line-item shall be the smallest point is a

subsection. A line-item veto of legislation must also be done within five

full class days after the President receives the bill.

L. Serve as chief liaison between the Student Government Association and

organizations internal and external to Virginia State University.

M. Serve as the student representative to the Board of Visitors, or if unable to

attend; ensure the Vice President of Academic Affairs is able to attend.

N. Schedule Executive Council meetings.

O. Instruct the incoming Student Government Association President on all matters

pertaining to the office of President before leaving office.

Section 6: Duties of the Executive Council and the Chief of Staff. The Executive Council shall consist of all elected executive officials and an appointed Chief of Staff.

A. The Executive Council shall:

1. Enforce this Constitution, all legislation passed by the Student Senate,

and all decisions of the Judicial Affairs Committee.

2. Screen and appoint officials of the Executive Council.

3. Approve all executive committee selections for transmittal to the Senate

for approval.

4. Nominate the replacements for any vacancies that may occur in any

elected office of the executive branch within 20 school days of Senate

notification.

5. Delegate duties to the Vice Presidents as may be necessary in the

administration of the responsibilities of their offices.

6. Acquire 3/4 quorum before conducting business.

7. Propose legislation to the Student Senate.

8. Have check writing authority.

B. The Chief of Staff shall serve as the administrative officer for the President and

Vice Presidents. The Chief of Staff shall advise the President and the Vice

Presidents, recommend the creation of executive committees, and be responsible

for the following:

1. Notifying the student body of Student Government Association activities

and events; publishing and circulating vital student information;

advertising and recruiting students to the SGA; and preparing and

distributing SGA information packets to new students, including

information on the SGA in general, committee opportunities, and

election information.

2. Performing other such duties as the President or Executive Council may

assign.

3. Instructing the incoming Chief of Staff on all matters pertaining to the

office of Chief of Staff before leaving office.

Section 7: Duties of the Vice President of Student Affairs. The Vice President of Student Affairs shall:

A. Assume the office of the President if the office becomes vacant for any reason, or

if requested to serve in the absence of the President.

B. Preside over the Student Senate and attend regularly scheduled meetings of the

Senate.

C. Serve as a liaison between the Student Senate and the Faculty Senate by

attending Faculty Senate meetings, or, if unable to attend, appoint someone to

serve in his or her place.

D. Nominate one senator as the President Pro Tempore of the Student Senate and

one qualified student as the Parliamentarian of the Student Senate.

E. Perform other such activities as the President or Executive Council may assign.

F. Instruct the incoming Vice President of Student Affairs on all matters pertaining to the

office of the Vice President of Student Affairs before leaving office.

Section 8: Duties of the Executive Secretary. The Executive Secretary shall:

A. Maintain a permanent record of all executive business.

B. Attend Executive Council meetings and maintain a permanent record of the

proceedings.

C. Keep records of all Executive Council meetings and make these records available

to students within 3 full class days after the meetings. The records of the meetings shall

indicate all Executive Council members present at the meetings. The quorum required for

the Executive Council to conduct business shall be 75% of the Council membership.

D. Keep and make available a permanent record of this Constitution, S.G.A. rules

and regulations, and the structure of all S.G.A. committees and take

responsibility for distributing them to all entering students.

E. Act as historian of the Student Government Association by recording all S.G.A.

events.

F. Print and make available the “State of the University Address” each semester.

G. Perform other such duties as the President or Executive Council may assign.

H. Instruct the incoming Executive Secretary on all matters pertaining to the office

of the Executive Secretary before leaving office.

Section 9: Duties of the Vice Presidents. The Vice Presidents of the Student Government

Association shall include the Vice President for Academic Affairs, the Vice President for

Graduate Affairs, the Vice President for Student Affairs, and the Vice President for Business and Finance.

A. The Vice President for Academic Affairs shall propose and execute the policies

of the Student Government Association in such areas as academic programs,

curriculum, student-faculty relations, instructional support, registration, advising,

tutorial programs, exam schedules, new student concerns, and student problems

and opinions. In carrying out the duties of this office the Vice President for

Academic Affairs shall:

1. establish appropriate committees to consider matters relating to

academic affairs of the University;

2. collaborate with the S.G.A. President and committee chairpersons to

decide committee sizes and establish the committee selection process;

3. meet on a monthly basis with the President, Vice President for Academic

Affairs and committee chairpersons to discuss the progress of each

committee;

4. establish or suspend committees as may be required with the approval of

the Executive Council;

5. instruct the incoming Vice President for Academic Affairs on all matters

pertaining to the office of Vice President for Academic Affairs before

leaving office;

6. perform other such duties as the Executive Council may assign.

B. The Vice President for Graduate Affairs shall propose and execute policies of the

Student Government Association in such areas as student concerns and issue over graduate

studies and outreach. In addition, focus on concerns regarding alumni organizations, national

organizations, and other colleges and universities. In carrying out the duties of this office the

Vice President for Graduate Affairs shall:

1. establish appropriate committees to consider matters relating to external

affairs of the University; suspend committees as may be required with the

approval of the Executive Council;

2. collaborate with the S.G.A. President and committee chairs to decide

committee sizes and establish the committee selection process;

3. meet on a monthly basis with the President and committee chairpersons

to discuss the progress of each committee;

4. serve as a liaison between the SGA and Virginia State University National Alumni Association;

5. establish or suspend committees as may be required with the approval of

the Executive Council;

6 instruct the incoming Vice President for Graduate Affairs on all matters

pertaining to the office of Vice President for Graduate Affairs before

leaving office;

7. perform other such duties as the Executive Council may assign.

C. The Vice President for Student Affairs shall propose and execute policies of the

Student Government Association in such areas as social policies, recreation and

entertainment, athletic events, Homecoming, spirit events, and other special

campus events. In carrying out the duties of this office the Vice President for

Student Affairs shall:

1. establish the appropriate committees to consider matters relating to

student affairs of the University; suspend committees as may be required

with the approval of the Executive Council;

2. collaborate with the S.G.A. President and committee chairs to decide

committee sizes and establish the committee selection process;

3. meet on a monthly basis with the President, Vice President for Student

Affairs, and committee chairpersons to discuss the progress of each

committee;

4. instruct the incoming Vice President for Student Affairs on all matters

pertaining to the office of Vice President for Student Affairs before

leaving office;

5. perform other such duties as the Executive Council may assign.

D. The Vice President for Business and Finance shall propose and execute policies of the

E. Student Government Association in areas of financial management such as

financial aid (student loans, scholarships, employment, work study programs,

insurance), tuition, and S.G.A. expenses. The Vice President for Business and

Finance shall also be concerned with campus capital improvements of facilities

and grounds, including housing, classroom buildings, recreational facilities,

streets, and parking facilities. Student safety and security shall also be

considered by this office. In carrying out the duties of this office the Vice

President for Business and Finance shall:

1. Establish and serve as Chairperson of the Financial Affairs Committee.

The Financial Affairs Committee shall meet monthly to allocate funds

from student fees as deemed appropriate in accordance with the Financial

Affairs Committee's established rules and regulations. The Vice President for

Business and Finance must then present the proposed allocations to the Senate

for approval during one of the two available Senate meetings following the Financial

Affairs Committee meeting. The Financial Affairs Committee shall consist of twelve members, with

eight SGA Senators appointed by the Vice President for Business and Finance,

four representatives from Student Organizations. A quorum of two-thirds

of the committee membership shall be required to conduct business;

2. Oversee all financial transactions of the Student Government

Association;

3. Collect and disburse funds of the Student Government Association using

accepted accounting standards and practices and keep a permanent record

that is available to any student of Virginia State University;

4. Render an account of current finances to the Student Senate quarterly

and upon request;

5. Compile and post in a prominent public place a financial statement of all

S.G.A. operations at least once monthly during the fall and spring

semesters;

6. Prepare the Student Government Association budget annually and

present such budget to the Student Senate. The finalized budget must be

presented to, and ratified by the Student Government Association Senate

no later than September 30th of that year in order for the Student

Government Association to be financed;

7. Aid SGA committees in preparing budgetary requests for the Financial

Affairs budget hearings;

8. establish the appropriate committees to consider matters relating to

financial affairs of the University; suspend committees as may be

required with the approval of the Executive Council;

9. collaborate with the S.G.A. President committee chairpersons to decide

committee sizes and establish the committee selection process;

9. meet on a monthly basis with the President, Vice President for Business and Finance,

10. and committee chairpersons to discuss the progress of each committee;

11. Present records to the incoming President and Vice President for Business and Finance

12. at the end of each administration and instruct the incoming officers on all matters pertaining to the office of Vice President for Business and Finance before leaving office;

12. Perform other such duties as the Executive Council may assign.

ARTICLE V

JUDICIAL AFFAIRS BOARD

Section 1: Judicial Power. All judicial power of the Student Government Association shall be vested in the Judicial Affairs Board.

Section 2: Jurisdiction. The Judicial Affairs Board shall have jurisdiction to consider the

following matters:

A. All controversies arising under this Constitution and any rules or regulations

which may be established pursuant to this Constitution.

B. All student parking violations cited by Virginia State University Department of Police and Public Safety as that responsibility is delegated by the appropriate University administrative officials and standing committee.

C. All controversies arising under the Code of Student Conduct for which a the Judicial Affairs Board has been designated as a “Judicial Body” or an “Appellate Board” within the meaning of the Code of Student Conduct.

D. All controversies arising under the Code of Academic Conduct.

E. All controversies arising under student elections regulations.

F. The impeachment proceedings brought by the Student Senate and further appeals

regarding the expulsion of Senators by the Student Senate on grounds of attendance.

Section 3: Composition. Judicial Affairs Board shall consist of 6 Justices and up to 3 Faculty and Staff Judicial Board Clerks appointed by the Director of Student Activities. The Judicial Board shall initially elect a Chief Justice from its membership and shall elect a successor if the Chief Justice is unable to serve. A minimum of 4 justices and two faculty clerks must be in attendance in order to conduct business.

Section 4: Eligibility. Student Justices shall be selected in the spring semester of each school year from a list of interested, full-time students at Virginia State University. All undergraduate students seeking judicial office must have an overall cumulative grade point average of not less than 3.30 on a 4.0 scale, earned at least 12 credit hours from Virginia State University, and meet other qualifications established by a rule of procedure adopted in accordance with this Article. All graduate students seeking judicial office must have an overall cumulative grade point average of not less than 2.80 on a 4.0 scale, earned at least 9 credit hours from Virginia State University, and meet other qualifications established by a rule of procedure adopted in accordance with this Article. Selections shall be made by a majority vote of a Judicial Selections Panel following an anonymous review of each applicant’s qualifications and recommendations and a personal interview. All justices shall participate in personal interviews of individuals seeking judicial office.

The Judicial Selection Panel shall consist of the following:

A. The President of the Student Government Association.

B. The President Pro Tempore of the Student Senate.

C. Two students designated by Virginia State University Student Life Committee.

D. One faculty member designated by Virginia State University Faculty Senate.

E. One faculty member appointed by the Department of Student Activities.

Section 5: Duties and Responsibilities of the Chief Justice. The Chief Justice of the Judicial Affairs Board shall:

A. Preside over the Judicial Affairs Board.

B. Establish and implement an intensive training program for all newly-appointed

justices and clerks.

C. Prior to assigning duties to newly appointed justices or clerks, certify that they

have successfully completed the intensive training program.

D. Regularly schedule meetings of the Student Misconduct and Parking Appeals

Courts to accept pleas and conduct hearings.

Section 6: Duties and Responsibilities of Presiding Justices. The Presiding Justices of the

Judicial Affairs Board shall:

A. Preside over each court when it is in session.

B. Recommend rules of procedure to the Chief Justice.

Section 7: Duties and Responsibilities of the Justices. All justices, including the Chief Justice and the Presiding Justices, shall carefully consider and fairly decide all cases and controversies coming before them as members of the Student Judicial Board. All justices should disqualify themselves from participating in any proceeding in which their impartiality may be compromised, in which they have knowledge of a disputed fact, or in which they have an interest (other than as a student) in the outcome.

Section 8: Duties and Responsibilities of the Faculty and Staff Judicial Board Clerks. The Faculty and Staff Judicial Board Clerks shall provide administrative support to the presiding student Justices. Shall also interject during hearings when the need occurs.

ARTICLE VI

ELECTIONS

Section 1: Voting.

A. Any student currently enrolled at Virginia State University may vote in

Student Government Association elections.

B. Students may cast one vote for the Student Senate in their School of enrollment.

Students may vote once for each elected executive office.

C. All Student Government Association elections shall be conducted by secret ballot.

D. Write-in votes shall be permitted in any Student Government Association

election.

E. Absentee ballots shall not be permitted in any Student Government Association election.

F. Candidates for any executive office shall be elected by a plurality of votes cast.

Candidates for Student Senate in each school or program shall be ranked in order

of votes received from highest to lowest. Candidates for Student Senate

receiving the highest number of votes shall be elected in a number equal to the

number of student senators apportioned to each school or program.

G. In the event of a tie in the number of votes received by candidates for any elected

office, a tie will be broken by a run-off election that shall be conducted as soon

as possible.

H. Any student wishing to contest the results of a Student Government Association

election shall file a petition in writing with the Executive Secretary of the Student

Government Association within 3 academic calendar days after the elections

results are available. The hearing should be conducted by the Elections Commission

and appeals should be made in writing to the Judicial Affairs Board. The

following shall be grounds for contesting election results:

1. Misconduct, fraud, or irregularity by any election official sufficient to change or place in doubt

the result of a Student Government Association election.

2. Ineligibility of any person elected to the office in dispute.

3. Receipt of illegal votes or rejection of legal votes in an amount sufficient

to change or place in doubt the result of a Student Government Association election.

4. An error in the counting of votes or in the declaration of the result of an

election sufficient to change or place in doubt the result of a Student

Government Association election.

5. Any other cause sufficient to change or place in doubt the result of a

Student Government Association election.

Section 2: Candidates

A. Candidates for elected SGA office shall be full-time students at Virginia State University, meeting established qualifications before the election day or days.

1. Undergraduate candidates for Senate seats must have at least a 2.50

GPA on a 4.0 scale, have earned 12 credit hours from Virginia State University, and obtain signatures from at least 50 students enrolled in the school or program they seek to

represent.

2. Graduate student candidates for legislative seats must have at least a 2.50

GPA on a 4.0 scale), have earned 9 credit hours from Virginia State University, and obtain signatures from at least 50 enrolled graduate students.

4. Undergraduate candidates for executive branch positions must have at

least a 3.00 GPA on a 4.0 scale have earned 30 credit hours from Virginia State University prior to the fall semester of there term in office, and obtain signatures from at least 100 students from the general Virginia State University population endorsing their candidacy.

6. Graduate student candidates for executive branch positions must have at

least a 2.50 GPA on a 4.0 scale, have earned 9 credit hours from Virginia State University and obtain signatures from at least 75 students from the general University population.

7. Write-in candidates must meet the minimum academic qualifications set

for candidates whose names appear on the ballot. If write-in candidates

advertise or otherwise spend money on a campaign, they must also

comply with Section 2, B, submitting weekly financial reports to the

Elections Board.

B. All candidates shall maintain records showing the amount and source of

campaign contributions as well as the amount and recipient of any expenditures.

Candidates shall file a report with the Elections Board listing campaign

contributions and expenditures once a week, each week, from the date they

announce candidacy and ending the morning of the election.

C. To be on the ballot, each candidate for executive or legislative office shall file a

notice of Candidacy accompanied by the required list of signatures no earlier

than [date] and no later than 21 days prior to the election.

ARTICLE VII

IMPEACHMENT AND REMOVAL

Section 1: Grounds for Removal. Any officer or senator of the Student Government Association shall be subject to removal from office for any one or more of the following reasons:

A. Incompetence, malfeasance, or misfeasance in office.

B. Failure, at the time of election, to possess the academic qualifications for office.

C. Willful violation of any express provision of this Constitution.

D. Abandonment of office or, in the case of a Student Senator, change of school.

E. Failure, for any other cause, to perform the duties of office.

F. Failure to maintain academic standing at a level consistent with the minimum

grade point average required of candidates for the position in question.

Section 2: Procedure for Removal

A. Initiating proceedings: Any student wishing to remove any officer or senator of

the Student Government Association shall file a petition with the Clerk of the

Student Senate setting forth in writing one or more of the above-listed grounds.

This petition must include the signatures of five additional students wishing to

remove the officer of the Student Government Association. If a senator changes

the school or college he or she is representing, removal from office is automatic.

B. Preliminary investigation: Upon filing of a petition with the Clerk of the

Student Senate, the President of the SGA, the Student Senate, and the Chief

Justice of the Judicial Affairs Board shall each appoint a representative to a

panel which shall conduct a preliminary investigation into the charges set forth in

the petition. If the official against whom the petition is filed is one of the above

listed officers, the other two officials shall agree upon a third representative to

complete the panel. The investigatory panel shall, after completing its

investigation, issue an opinion as to whether sufficient evidence exists to hold a

hearing before the Student Senate.

C. Notice and hearing: If the investigatory panel finds, by majority opinion,

sufficient evidence to hold a hearing before the Student Senate, a hearing shall be

set before the Student Senate and a written notice stating the time and place of

the hearing shall be mailed to all affected officers. The hearing shall be

conducted in an informal manner in accordance with such rules as may be

established by the Student Senate.

D. Hearing before the Student Judicial Board: Upon receipt of a written

determination from the Student Senate that the petition has a basis in fact, the

Chief Clerk of the Judicial Affairs Board shall mail a written notice stating the

time and place of the hearing before the Student Judicial Board. A hearing shall

be conducted in the manner employed by courts, with both the Student Senate

and the officer in question having the right to introduce evidence. After receipt

of all evidence, the Student Judicial Board shall issue a final judgment regarding

the removal of the officer.

E. Removal of a Student Judicial Board Justice: When the subject of removal

proceedings is a member of the Student Judicial Board, the hearing shall be

conducted by the Student Senate, following the same procedures for evidence as

outlined in Section 2, d.

ARTICLE VIII

AMENDMENTS

Section 1. Amendments to this Constitution may be initiated by a petition of 15 percent of the student body or by a vote of two-thirds of the Student Senate.

Section 2. Amendments must be ratified by a vote of two-thirds of the students voting on the amendment.

Section 3. Referenda on amendments shall be held only during the spring Student Government Association election or the fall election.

Section 4. The full text of the amendment(s) shall be published by the Student Government Association at least once in the campus newspaper(s) at least 2 weeks prior to the referendum.

Miss Virginia State University/Campus Queens

Miss VSU serves as the University's official student hostess. She makes personal appearances and participates in national competitive pageants on behalf of the University. She must be a student in good standing at the University, maintaining a 3.00 or above grade point average during her reign. She is elected during the spring of each year by a panel of judges and serves for one year.

Miss VSU's Court includes first and second attendants and class queens‑Miss Freshman, elected during the fall elections; Miss Sophomore; Miss Junior; and Miss Senior, elected during the spring elections.

Qualifications for Miss Virginia State University Candidates

1. Must be a full‑time Virginia State University undergraduate student in good standing with the University socially and academically.

2. Must have a minimum cumulative grade point average of 3.00.

3. Must have earned 65‑85 semester hours.

4. Must be no less than 17 nor more than 28 years of age.

5. Must be single and never been married.

6. Must be childless.

7. Must be of good moral character and shall not have been convicted of any crime, excluding moving violations.

8. Must participate in the Miss Virginia State University pageant and understand that the Pageant Committee is the governing authority of the Pageant and is empowered to disqualify any contestant who does not abide by the rules and regulations of the Pageant.

Qualifications for Candidates for Class Queens

1. Must be a full‑time Virginia State University student in good standing with the University, socially and academically.

2. Must have a minimum cumulative grade point average of 2.50.*

3. Must have earned the following semester hours as of the semester prior to the elections:

Miss Freshman Must be registered for at least 12 hours (elected during fall semester)

Miss Sophomore 12‑24 hours

Miss Junior 39‑54 hours

Miss Senior 69 or more hours

4. Must be single and never been married.

5. Must be childless and not pregnant.

6. Must be of good moral character and shall not have been convicted of any crime, excluding moving violations.

7. Must participate in the Miss Virginia State University Pageant and understand that the Pageant Committee is the governing authority of the Pageant and is empowered to disqualify any contestant who does not abide by the rules and regulations of the Pageant.

* Miss Freshman is exempt from the minimum GPA requirement.

Mr. Virginia State University

Mr. Virginia State University is an official student host and is the official escort for Miss VSU. He must be a full‑time student in good standing, maintaining an above grade point average during his reign. He is selected during the spring of the year by a panel of judges and serves for one year.

Qualifications for Mr. Virginia State University

1. Must be a full‑time Virginia State University undergraduate student in good standing with the University, socially and academically.

2. Must have a minimum grade point average of 3.00.

3. Must have earned at least 65-85 semester hours.

4. Must be no less than 17 years of age and no more than 28 years of age.

5. Must be single and never married.

6. Must be childless.

7. Must be of good moral character and shall not have been convicted of any crime, excluding moving violations.

8. Must participate in the Mr. Virginia State University Pageant and understand that the Homecoming Committee is the governing body of the Pageant and is empowered to disqualify any contestant who does not abide by the rules and regulations of the Pageant.

University Committees/Student Representation

In order that students may actively participate in the decision‑making process and are given an opportunity to provide the "student point of view," students are included in the membership of all University‑level committees and organizations on campus.

Student Publications

The Virginia Statesman, the student newspaper, is one of the principal student publications on campus. Control of its operations is shared by the Director of Student Activities and an advisor from the Languages and Literature Department.

In addition to providing a forum for the expression of student views, the Statesman also serves as an extended laboratory for the Languages and Literature Department, affording students an opportunity to develop and employ writing, critical thinking, organizational, management, leadership, and other critical skills.

An editorial board serves as an oversight body to ensure that each edition of the Statesman is quality controlled and truly represents Virginia State University and its student body. The board's composition includes staff, faculty, students and alumni.

One other principal publication is the yearbook. The Riverview is an annual publication that gives a written and pictorial history of the events that occur during the year. The yearbook is co‑edited by students under the supervision of the Director of Student Activities. It is usually available to the student body prior to the end of the second semester. After students have received their copies, the book is then available to faculty, staff, alumni and others for a fee.

Athletic Program

Admission to Athletic Events

All full‑time validated students are admitted to all athletic events with student picture ID. Exception to this policy is for special games where students will be admitted on a ticket issued to them prior to the game. Announcements and flyers will be made to notify all students when this is required.

Participation in Athletics

Students interested in participating as an athletic manager, student trainer, statistician or games management assistant should contact the Athletic Department at 524‑5030 or 524‑5031.

Sports Offered at VSU

(Men) (Women)

Baseball Basketball

Basketball Bowling

Cross Country Cross Country

Football Golf

Golf Indoor Track

Indoor Track Outdoor Track

Outdoor Track Softball

Tennis Tennis

Track Track

Volleyball

Intramural Program

Virginia State University offers facilities and resources that enable students, faculty, and staff to participate with intramural sports and recreational tournaments. Basketball, flag football, aerobics, softball, volleyball, pocket billiards, ping pong, chess, checkers, horseshoes, and card tournaments are some of the activities provided to validated students, faculty and staff. This program attempts to contribute to students' overall educational experience at Virginia State University.

Weight Lifting/PowerHouse

The weight lifting facility serves Virginia State University students, faculty and staff as they work out, firm up and get fit. The weight lifting room is equipped with up‑to‑date weight lifting machines, free weights, bicycles, slant boards, and much more.

Cheerleaders

VSU Cheerleaders, commonly known as the "Woo Woos," are pre‑eminent CIAA champions. Cheerleader tryouts for students are held in the spring of each year. Interested students should contact the Athletic Department.

VSU Wellness Center

The Wellness Center, located in Daniel Gymnasium in the Auxiliary Gym, was developed in April 1995. The Center's objective is to promote wellness of the VSU community‑students, faculty, administrators, staff, and families of VSU employees. The campus Wellness Center offers the following services:

Physical Fitness/Wellness Screening and Evaluation

Nutritional Analysis

Body Composition Analysis

Body Composition

Weight

Body Fat Percentage

Blood Pressure and Heart Rate Screening

Relaxation Techniques

Swimming Pool Activities

Aerobic Exercise

Treadmills

Stair Stepper

Bikes

Weight Machines

Exercise Videos

The Center is staffed by student workers and supervised by staff of the Department of Health, Physical Education, and Recreation.

The hours of operation are as follows:

Monday ‑ Friday 11:00 a.m. ‑ 1:00 p.m.

3:00 p.m. ‑ 6:00 p.m.

7:00 p.m. ‑ 9:00 p.m.

Monday, Wednesday, & Friday 7:00 a.m. ‑ 9:00 a.m. (Groups Only)

Tuesday & Thursday 7:00 a.m. ‑ 9:00 a.m. (Groups Only)

Saturday 2:00 p.m. ‑ 4:00 p.m.

Hours may vary.

JUDICIAL REVIEW

Judicial Affairs

A student's conduct at Virginia State University is expected to reflect that of a person engaged in a serious endeavor‑the pursuit of an academic degree. The Student Code of Conduct was designed to promote an environment in accordance with the highest standards of academic excellence, institutional integrity and the free expression of ideas and opinions. The Student Code of Conduct contains rules and regulations governing student conduct and represents a means by which the orderly development of appropriate student conduct is assured.

Student Code of Conduct

Preamble

Students are expected to abide by all University rules and regulations and standards, and by the laws of Chesterfield County, the Commonwealth of Virginia and federal government. Students are expected to act responsibly and to avoid conduct detrimental to its effect upon themselves, their fellow students and the University.

It is not possible to list all acts of misconduct/disorderly conduct that can occur on campus, but students are required to exhibit the highest forms of good manners and behavior and respect for the University community and its inhabitants. Although not necessarily listed herein, students are held responsible for any misconduct that is adverse to good order or tends to degrade or demean disciplinary codes or procedures on campus. The following policies are intended to delineate, as completely as practicable, the University's expectation of student decorum at this University.

Disciplinary Standards and Procedures

By authority of the Board of Visitors, the President is delegated the responsibility and authority for establishing and enforcing regulations governing student life. The President has further delegated these responsibilities and authority to the Provost/Vice President for Academic and Student Affairs and University Police Chief, respectively. The regulations are designed to enable the University to protect itself and its members against the conduct of those who would impair or infringe upon the disciplinary rules and regulations of the University. The regulations and procedures contained herein were formulated through the process of shared governance. This fact in no way abrogates the authority granted by the Board of Visitors to the President and his designee(s) to determine, to manage, and to maintain a system of discipline and safety in the University community. The Board of Visitors and the administration may alter or modify the rules and regulations concerning student conduct and discipline at any time.

The judicial process is authorized to make a determination as to whether the student's conduct is in violation of the Student Code of Conduct. The applicable criterion of review is the preponderance of the evidence standard. Evidence, both verbal and in other respects, is presented by the parties and/or witnesses called by the parties. Evidence presented may be in the form of, but is not limited to: (a) oral or written testimony from parties or witnesses; (b) affidavits, depositions; (c) police reports and memoranda; (d) properly signed court documents; and (e) other taped or written statements.

Violation of Public Laws by Students

The University considers students as citizens of the community and expects them to abide by its laws. While it is not the University's desire to assume the regulatory and police functions of public government, the University is duly authorized to adjudicate cases when a student is charged with a violation of a city, county, state or federal law which would tend to have a negative effect on the University's standing in the community. The University is neither bound to wait for civil or criminal procedures to be completed nor bound by decisions rendered by the judicial agency. A student offender may be charged by both the University and a county or state law enforcement agency for the same offense. The University reserves the right to bring charges which it deems appropriate, and it will do so whenever the student's continued enrollment is considered a threat to persons or property, and/or it adversely affects established procedures of discipline and decorum.

The judicial system of the University lacks jurisdiction to handle felonies, misdemeanors and traffic infractions. Normally, criminal cases and parking infractions are processed through local, state and federal courts of law. On‑campus appeals of traffic infractions, however, will be handled through the Department of Student Activities. The University may summarily suspend any student, pending a hearing, convicted of a felony which adversely reflects upon his/her character and fitness as a member of the student body or which negatively reflects upon the University's mission.

Felonious convictions of any type, including the illegal use, possession, distribution or intent to use, possess, or distribute controlled substances (i.e. drugs), shall be cause for expulsion.

The University does not assume liability, directly or indirectly, for personal items belonging to a student. Personal items include, but are not limited to, clothing, books, musical equipment, televisions, radios, watches, rings, automobiles or any other items that are leased or owned by the student. Students are encouraged to contract for their own insurance coverage.

The University is not a collection agency for private businesses, nor will the University assume this role, directly or indirectly. Any and all bills, cashing of checks, and contracts created or entered into are the sole responsibility of the student and the private business in questions.

If a student is arrested, the University is in no way responsible for providing bond, directly or indirectly. However, all students are required to report immediately or as soon as practical all infractions of public law, which they are involved or charged to the Provost/Vice President for Academic and Student Affairs. Failure to do so may result in immediate suspension.

Violation of or being formally charged with the violation of a public law in a legal jurisdiction outside the campus environment of Virginia State University is a violation of the Student Code of Conduct. This does not apply to traffic infractions.

Disciplinary action may be taken when a student is on property other than the University campus where such student's conduct violates federal, state or local laws, and which materially and adversely affects the student's suitability as a member of the University's community and/or which adversely affects the University's educational mission.

Channels for Charges Against a Student

Whenever, in the opinion of any member of the University community, a student's conduct is disorderly or disruptive, it is the responsibility of the person(s) observing the breach of conduct to report the same in writing to the Provost/Vice President for Academic and Student Affairs, University Police, or the Director of Student Activities.

It is the Office of Judicial Affairs that is authorized to process and effectuate the adjudication of all complaints filed against students. The following procedures are to be followed:

1. Complaint is communicated to the Office of Judicial Affairs.

2. Office of Judicial Affairs sends letter to student(s) informing him/her of the charge(s) and requesting his/her appearance at a pre‑hearing conference.

3. Student is advised of his/her rights at the pre‑hearing conference.

4. Student is informed that the case will be heard by the Administrative Judicial Panel or an Administrator's Court.

5. Student is given the date of the hearing.

6. Student is advised that he/she is responsible for informing his/her witnesses and/or representative about the hearing.

7. Student appears at his/her hearing. An audio tape is made of each hearing.

8. Student returns to the Office of Judicial Affairs within three to four days to receive information regarding the decision of the Administrative Judicial Panel or the Administrator's Court. Where warranted, letters will also contain the sanction. In cases, which appear before the Executive Judicial Panel (EJP), a decision will be rendered within a 24 hour period.

9. If a student wishes to appeal, he/she must submit a written letter of appeal within 48 hours upon receiving the letter containing the findings and/or the sanction(s). In cases heard before the Executive Judicial Panel, appeals must be received within 24 hours.

10. Case is heard on appeal. Student is not present when case is reviewed on appeal.

11. Letter is sent to student regarding the appealed case.

Immediate Suspension

Immediate suspension from the University or the suspension or limitation of privileges may be imposed by the President, Provost/Vice President for Academic and Student Affairs or his/her designees pending final disposition of the student's offense. This action will be taken for offenses that constitute a clear and present danger to the property and safety of the University and its constituents or which pose a serious detriment to the established system of discipline and decorum on the campus.

Before suspending a student and/or where possible, the appropriate administrator will confer with the student to hear his/her explanation and to give him/her the reasons for the suspension and advise the student of his/her rights.

If a student is suspended/dismissed from a residential facility for disciplinary or financial reasons, the University relinquishes all obligations relative to the student's room and board. The student agrees to leave the campus within 24 hours of the suspension/dismissal decision. The student further understands that he/she is responsible for his/her own transportation. The University is not liable for personal belongings left in residence facilities.

Procedures for Formal Hearings

The Administrative Judicial (AJP) Panel

The hearing begins when the chairperson of the panel calls the meeting to order.

The chairperson states the time and date of the hearing and the applicable charge(s) against the accused.

The chairperson reads the accused's name.

The chairperson reads the names of the members of the panel and all persons present at the hearing, including the Director of Judicial Affairs or his/her designee. The chairperson reads the name(s) of the witness(es) present to testify for the parties (accused and University) and the name(s) of the parties' legal counselor and/or advisor.

The chairperson will conduct the hearing as follows:

1. Administer the oath to all parties and witnesses (Do you affirm that the testimony which you are about to give is the truth?).

2. Ask the accused if he/she wishes to challenge any of the members of the AJP

3. State the allegation(s) contained in the complaint, which is communicated to the accused at the pre‑hearing conference.

4. Ask the accused whether he/she attended the pre‑hearing conference.

5. Ask the accused whether he/she violated the Code and/or policies of the University.

6. If the response is, "Yes," the accused is not required to submit additional testimony. The accused may then make a closing statement.

7. If the response is, "No," the AJP will listen to the parties' opening statements, testimony from the accused and the University, testimony from witnesses for the accused and the University.

8. Allow the panel members, including the Director of Judicial Affairs, to ask questions.

9. Allow parties to make closing statements.

10. Inform the accused that a written decision regarding the charge(s) will be communicated to him/her by a specified date.

Any accused found to be in violation of the Code shall be informed that he/she has the right to appeal the decision and the penalty. The accused will have forty‑eight

(48) hours within which to appeal the decision after receiving written notification of the decision and the penalty. Information regarding the appeal to the Executive Committee on Discipline is obtained from the Office of Judicial Affairs.

11. Bring closure to the hearing and state that the AJP will convene without the presence of the parties and/or witnesses to deliberate the decision.

12. Dismiss the accused from the room.

13. Allow the members of the AJP to discuss the case against the accused and call for the decision. A majority of the AJP must support a decision that the Code was violated.

14. The members will render a decision.

15. The hearing will be closed.

Rights of the Accused

At least forty‑eight hours prior to the hearing by the appropriate judicial court or administrator, the student is entitled to the following:

1. Pre‑hearing conference

2. Written notification of the time and place of the hearing

3. A written statement of the charges to enable the student prepare a defense

4. The names, if known, of witnesses who may testify at the hearing

5. The student shall be entitled to appear in person and to present his/her defense to the appropriate judicial court or administrator and may call witnesses in his/her behalf.

6. The student shall be entitled to decline to answer questions.

7. The student shall be entitled to be accompanied by representative counsel of his/her choice. The representative may be an attorney, a member of the faculty/staff, student body, or other individual. If the student engages an attorney, written notice must be given to the Director of Judicial Affairs at least forty‑eight hours prior to the hearing. The representative shall be permitted to advise and otherwise counsel the accused before, during and after the proceedings, but shall not be permitted to actively and personally examine witnesses or argue the accused's case.

8. The student shall be entitled to an expeditious hearing of his case.

9. The student shall be notified of his/her right to appeal the decision of the Administrative Judicial Panel or the Administrator's Court within a period of forty‑eight hours. Should the accused appeal, the findings of the Judicial Affairs Panel will remain in effect unless overruled by a higher body.

10. If a student fails to attend the scheduled hearing, he/she can be tried in absentia.

11. WAIVER/HEARING ‑ A student may waive his/her right to a hearing. Such a

waiver must be executed by the student in writing and communicated to the Office of Judicial Affairs. The penalty is imposed by the Provost/Vice President for Academic and Student Affairs or his/her designee and is not appealable.

Administrative Judicial Panel

Composition: The Administrative Judicial Panel (AJP) will consist of faculty and staff members appointed by the Associate Vice President for Student Affairs and Enrollment Management or his/her designee. Student members will be selected from the Student Government Association and the general student body to serve on the panel. All members will serve throughout the school year.

Any three members of the panel will constitute a requisite number to adjudicate a case. When the requisite number of members is not available for a hearing, the Director of Student Activities will select substitute members subject to approval by the Associate Vice President for Student Affairs and Enrollment Management. The composition of the panel may be changed as deemed necessary.

Jurisdiction: The Administrative Judicial Panel will adjudicate those cases that are assigned to it by the Director of Student Activities. Normally, those cases which may result in a student's separation from the University will be heard by this body. However, other types of cases may be heard within the discretion of the Director of Student Activities.

Powers: The Administrative Judicial Panel is authorized to determine whether the Student Code of Conduct has been violated. When a student is found to be in violation of the Code, the Administrative Judicial Panel will impose the necessary disciplinary action. However, the panel may be requested in some instances to recommend a penalty to the Associate Vice President for Student Affairs and Enrollment Management. The following penalties may be imposed: warning, probation, community service hours, fines, forfeiture or suspension of campus privileges, restitution, suspension from residence halls, permanent suspension from on‑campus housing, suspension from the University, suspension held in abeyance or expulsion. However, all penalties will be referred through the Office of Judicial Affairs. Final approval of all penalties at this juncture rests with the Provost/Vice President for Academics and Student Affairs.

Appeals: Decisions handed by the Administrative Judicial Panel (AJP) may be appealed directly to the Associate Vice President for Student Affairs and Enrollment Management.

Administrator’s Court

Composition: The Administrator's Court will consist of one staff or faculty member who will be designated by the Associate Vice President for Student Affairs or his/her designee. When so elected, he/she will be notified by the Associate Vice President for Student Affairs and Enrollment Management or his/her designee and given sufficient data and information to adjudicate the cases.

Jurisdiction: The Administrator's Court will adjudicate those disciplinary cases assigned to it by the Director of Student Activities. This Court will also hear cases when circumstances prevent the Office of Judicial Affairs from convening the requisite members of the Administrative Judicial Panel. Infractions deemed minor by the AJP may be referred by the Director of Student Activities to be adjudicated by an appointed Residence Life Administrator's Court.

Powers: The Administrator's Court is authorized to determine whether a violation has occurred. When a decision is reached that the student's conduct is in violation of the Code, the Associate Vice President for Student Affairs and Enrollment Management or his/her designee will impose the necessary disciplinary sanction. In some instances, the administrator hearing the case may be requested to recommend a penalty. The sanction to be imposed will include all sanctions applicable to student conduct.

Appeals: Decisions handed down by the Administrator's Court may be appealed to the office of the Associate Vice President for Student Affairs and Enrollment Management. Students appealing a case must submit a written letter of appeal to the office of the Associate Vice President for Student Affairs and Enrollment Management.

Executive Committee on Discipline

If an Executive Committee on Discipline is convened, it will consist of: six (6) persons at the Dean/Director/Department Chair level and Student Affairs personnel, one (1) administrator appointed by the Vice President for Student Affairs, and one (1) student selected by the President of the Student Government Association. Four (4) members present will constitute a quorum. When the requisite number of members is not available, the chairperson may select substitutes. The Associate Vice President for Student Affairs and Enrollment Management and the Director of Student Activities will serve as ex‑officio members.

Jurisdiction: The body will convene at the request of the Associate Vice President for Student Affairs and Enrollment Management to review cases on appeal from the Administrative Judicial Panel and any other cases or matters referred to it by the Provost/Vice President for Academic and Student Affairs, Associate Vice President for Student Affairs and Enrollment Management, or Director of Student Activities.

Powers: The role of the Executive Committee on Discipline in the matters of appeals shall be limited to the following:

1. Accepting or rejecting an appeal on the merits. The determination must first be made whether the student has properly and sufficiently indicated the basis for an appeal.

2. Review the case to determine if indeed the student's appeal is justified and render one of these findings:

a. Sustain the findings and penalty

b. Sustain the findings and alter the penalty

c. Reverse the findings and, if necessary, impose a penalty

d. Order a rehearing

e. Render decisions on disciplinary matters referred to it by the President, Vice President for Student Affairs, or the Director of Judicial Affairs

In certain instances, this body may serve at the panel or original jurisdiction when certain complex cases are referred directly by the President or Provost or any Vice President.

The decisions of the Associate Vice President for Student Affairs and Enrollment Management or the Executive Committee on Discipline are final except in those cases resulting in suspension or expulsion. Students who have been expelled or suspended by the Associate Vice President for Student Affairs and Enrollment Management or the Executive Committee on Discipline may appeal by submitting a written letter of appeal within forty‑eight (48) hours after receiving the decision to the Provost/Vice President for Academic and Student Affairs. After review, the Provost/Vice President for Academic and Student Affairs may either affirm the decision or render a greater or lesser sanction.

Appeal to the Executive Committee on Discipline

Grounds for Appeal

A decision or judgment of a judicial court may be appealed on the following grounds:

1. Prejudicial error was committed during hearing whereby a fair hearing was not conducted.

2. Non‑cumulative material and relevant evidence, new or newly discovered, which with reasonable diligence, could not have been produced at the hearing.

3. The decision or judgment is not supported nor justified by the evidence.

4. The penalty or sanction imposed was excessive.

Granting or Denying of Appeals

A written request for an appeal must be submitted by the student to the Office of the Associate Vice President for Student Affairs and Enrollment Management within forty‑eight (48) hours after receiving the disciplinary decision. Should the deadline fall during the weekend, the next business day shall be considered the final day to receive an appeal. The Associate Vice President for Student Affairs and Enrollment Management or the Executive Committee on Discipline has the right to deny an appeal if the body decides that an appeal is not warranted.

Contents of Appeal Letter

Letters of appeal shall contain a statement or statements of the grounds for the appeal in order to allow a reasonable judgment on whether to grant the appeal. If an appeal is denied, an appropriate written response will be given to the person making the request.

Action and Appeals

Once an appeal letter has been accepted and the court reviews the case and evidence, the court may do one of four things:

1. Sustain the findings and penalty

2. Sustain the findings and alter the penalty

3. Reverse the findings and, if necessary, impose a penalty

4. Order a rehearing

Sanctions

Once a finding has been made that the Code has been violated, the Associate Vice President for Student Affairs and Enrollment Management or his/her designee imposes a penalty. While he/she may receive recommendations from the Administrative Judicial Panel, he/she is not bound by those recommendations. For offenses that are considered major infractions and where there is evidence of physical violence toward persons that result in any injury, the severest disciplinary action, expulsion, may be imposed.

Occasionally, where warranted, this penalty may be imposed for offenses that are not explicitly stated herein as major infractions. Hence, expulsion is not solely reserved for major infractions. Circumstances surrounding the student's conduct and the cumulativeness of offenses committed by the student may warrant imposing the severest penalty of expulsion. The sanctions are as follows:

1. Warning: A letter will notify the student that the next offense of any nature shall necessitate a harsher action, up to and including expulsion from the University.

2. Probation: A letter will notify the student that he/she has lost designated privileges for a definite period of time not to exceed one year. Probation may include loss of such privileges as may be consistent with the offense and the rehabilitation of the student. A student may be placed on probation if involved in any act of misconduct.

3. Community Hours: The student is notified by letter that he/she will be assigned to work within a campus facility for a specified period of time to cover no less than two weeks and three hours per day maximum.

4. Fines: The University may impose fines in order to maintain discipline and fairness in the assignment of penalties. The amount stated herein represents the minimum amount. The maximum amount to be imposed by the University shall not exceed $200.00. Failure to pay an assessed fine will result in a judicial bar (an administrative hold) being placed against the student. Where evidence exists that imposing a fine upon a student would pose a financial hardship based upon financial aid criteria and/or other factors relative to a student's socio‑economic background, alternative sanctions may be imposed.

The following minimum guidelines for fines are established:

a. Dining Hall Violation $25.00, plus restitution

b. Alcoholic Beverage Violation $25.00, plus restitution

c. Disorderly Conduct $25.00, plus restitution

d. Fire Alarm/Extinguisher $50.00, plus restitution

e. Theft $25.00, plus restitution

f. Vandalism (the amount of damage) $25.00, plus restitution

g. Residence Hall Violation $25.00, plus restitution

h. Identification Card Misuse or $25.00, plus restitution

Misrepresentation

i. Telephone/Calling Card Misuse $25.00, plus restitution

This list does not represent all of the fines that may be imposed by the University, but is only a representative sampling. The University reserves the right to fine a student for any violation it deems appropriate.

5. Forfeiture or Suspension of Campus Privileges: A student will be notified by letter that certain campus privileges have been withdrawn. The restriction involved will be clearly identified and may include the following: suspension from all organizations (social, athletic, academic, etc.) on campus as a participating member, and suspension from representing the University in any capacity.

6. Restitution: A written letter notifying the student that he/she is being charged for the reimbursement for injury to a person or damage or misappropriation of property. This may take the form of service or other compensation.

7. Suspension from Residence Halls: A written letter notifying the student that

he/she will not be allowed to reside in any residence hall for a specified period. All residence halls and living areas are “off limits” to the student for this period of time.

8. Permanent Suspension for On-Campus Housing: The student is notified by

letter that he/she will not be allowed housing on campus for the duration of his/her matriculation at the University.

9. Suspension from the University: A student is terminated from the University

for a specified period of time. During the term of the student’s suspension, the facilities and environs of the University are “off limits” to him/her.

10. Suspension Held in Abeyance: The student is informed that suspension from the University will be imposed should another violation equal to or greater than the offense in question occur.

11. Expulsion: Expulsion from the University and the student is not eligible for readmission. Parents or guardians of the student will receive written notification.

12. Participation in the University’s Substance Abuse Prevention Program: Virginia State University offers OCTAA (On Campus Talking About Alcohol) which is a primary prevention program for college-aged students.

University Telecommunications Infractions

Fraudulent Telephone Use

Unauthorized use of any authorization PIN CODE to place long distance calls constitutes theft of services. This is in violation of University policy, along with state and federal laws. Anyone violating this procedure will be subject to the following:

1. An appearance before the University’s Administrative Student Judicial Panel

2. Payment of all calls, regardless of amount. A 10% fee will be applied along with an investigative fee of $25.00. University residents using the UTS card should report any lost, stolen or misused card to the University Telecommunications Office immediately. Any unknown calls on an account should be reported to the University Telecommunications Office within ten (10) days of the billing date. After ten (10) days, no adjustments will be made

3. Payment of any court costs and appearances

4. Deactivation of University Telecommunication services

5. University probation, suspension, or expulsion

6. A University “HOLD” on refunds. Refunds will be applied to any outstanding University balances

Front Campus

(LAWN AREA ADJACENT TO PRESIDENT'S HOUSE AND AREA WHICH FRONTS VIRGINIA HALL)

In order to maintain and enhance the front campus image and to provide adequate safety and security to members of the University community, it is necessary to place the following appropriate restrictions on activities and movement in and out of the area.

1. The use of the front campus for such activities as football, softball, frisbee, soccer games, etc. is prohibited. Scheduled activities such as Founder's Day, official University ceremonies, ROTC formations, etc., will be allowed.

2. The front campus and its immediate environs are "off limits" between the hours of 11:00 p.m. and 6:00 a.m.

3. Any activity on the lawn area surrounding the President's residence is restricted unless given specific permission by a member of the household.

Student Code of Conduct

Violations and Penalties

A STUDENT OFFENDER MAY BE CHARGED BY BOTH THE UNIVERSITY AND A COUNTY OR STATE LAW ENFORCEMENT AGENCY FOR THE SAME OFFENSE.

SANCTIONS LISTED IN SECTIONS 1‑18 ARE NOT INCLUSIVE OF ALL PENALTIES THAT CAN BE IMPOSED.

VIOLATIONS PENALTIES

Section 1 ‑ Alcoholic Beverages Policies

1.01 Possession or consumption of alcoholic Community hours, probation,

beverages in public (on campus) or in participation in the University's Substance

the residence halls are prohibited. This Abuse Awareness Program, suspension

includes moving or parked vehicles. from residence hall, suspension from the

University or expulsion

1.02 The sale/distribution of alcoholic Individuals: Suspension from University

beverages on campus are prohibited. for one semester to a year or expulsion

Organizations: Privileges and status are revoked for a period of one year, two years or indefinitely

1.03 Students are not allowed to store or Community hours, probation,

display alcoholic beverage containers participation in the University's Substance

in the rooms or windows. Abuse Awareness Program, or suspension

from the residence hall

1.04 The use of alcoholic beverages for Individuals: Suspension from University

qualifying for membership in any for a semester, or expulsion

organization is prohibited.

Organizations: Privileges and status are

revoked for a period not to exceed two

years or status may be revoked indefinitely

1.05 Public intoxication, drunkenness or Community hours, probation,

activities related to the consumption participation in University's Substance

or possession of alcoholic beverages Abuse Awareness Program, suspension

which infringe on the rights of others from the University for one year or

is prohibited. expulsion

1.06 Students who give, sell or buy Individuals: Community hours, probation,

alcoholic beverages for under‑aged suspension from the University for one

students (under 21 years of age) shall year, participation in the University's

be considered contributing to the Substance Abuse Awareness Program or

delinquency of a minor. expulsion

Organizations: Privileges and status are revoked

for a period not to exceed one year, two years or indefinitely

Section 2 ‑ Climbing on Campus Buildings

2.01 Climbing, rappelling or related activity Fine of $50 ‑ $100, probation (Counseling

is prohibited on campus buildings or may be required as part of probationary

structures. period), suspension from the University for

one semester to a year, or expulsion.

Section 3 ‑ Co‑educational Visitation

Policy/Trespassing

3.01 Visitation or allowing visitation to the Fine, community hours, suspension from

room, hallway, lobby, or stairwell of a the residence hall, or suspension from

student of the opposite sex is permitted the University not to exceed one year

at designated times.

3.02 Guests who remain in another Fine, community hours, suspension from

student's room while illegal visitation the residence hall, or suspension from

is occurring shall be considered a the University not to exceed one year

participant and in violation.

3.03 Students who entertain family Fine, community hours, suspension from

members of the opposite sex without the residence hall, or suspension from

permission of the Area Coordinators the University not to exceed one year

shall be considered in violation. All

guests are to be entertained in the

lobby.

3.04 Sexual activity in the residence hall Suspension from the residence hall,

is prohibited. and/or suspension from the University

not to exceed one year, or expulsion

3.05 Students will be responsible for Fine, community hours, suspension from

informing their guests, students and the residence hall, or suspension from

non‑students, of University polices and the University not to exceed one year

will be held accountable for the

behavior of their guests.

3.06 Students shall not enter or remain in a Suspension from the University not to

private room, office or restricted area exceed one year or expulsion

under control of another student,

faculty member or University official

except by permission or invitation of

the resident student or the appropriate

University official or faculty member.

3.07 Any unauthorized individual entering a Fine, community hours, suspension from

University building or room which has the residence hall, or suspension from

been locked or by other means the University not to exceed one year

designated as off limits shall be guilty

of trespassing and breaking and entering.

Section 4 ‑ Dining Hall Regulations

4.01 The removal of trays, tableware and Fine, community ours, probation, or

food from the dining area is prohibited revocation of dining hall privileges

unless authorized to do so.

4.02 Students improperly attired (lacking Fine, community hours, probation, or

shirt and shoes) will not be permitted revocation of dining hall privileges

in the dining area for health and safety

reasons. Male students are required to

remove their hats upon entering the

building.

4.03 All students participating in the meal Fine, community hours, probation, or

plan must present a valid VSU ID card revocation of dining hall privileges

before entering the dining area.

4.04 Food fighting is prohibited. Any Community hours, revocation of dining

student identified as taking part will hall privileges, restitution, and/or

be in violation of the policy and subject suspension from the University not to

to EXPULSION. Food fighting includes, exceed one year, or expulsion (POSSIBLE

but is not limited to, the use of food EXPULSION FOR THE FIRST OFFENSE)

and/or food items in any manner other

than consumption, i.e., where food or

food items are directed at another

person and/or those areas surrounding another person. (Food fighting is viewed as a major infraction by the University)

4.05 All dining patrons must bus their Fine, community hours, or revocation of

dishes upon completion of their meal. dining privileges

Section 5 ‑ Disorderly Conduct

Students whose behavior disrupts the regular or normal functions of the University, including behavior which breaches the peace or violates the rights of others, are guilty of disorderly conduct.

5.01 Students shall not intentionally Warning, probation, community hours, or

provide or give false information to a suspension from the University not to

faculty member or to a University staff exceed one year

member acting in the performance of

his/her duties.

5.02 Students shall comply with reasonable Warning, probation, community hours,

and lawful requests or directives by suspension from the University not to

residence hall staff members or other exceed one year, or expulsion

employees acting in the performance

of their official duties. This includes

presenting a student ID card or being

requested to leave an area designated

as off limits.

5.03 Smoking, obscene language or any Warning, probation, counseling,

behavior which is deemed by the suspension from the University not to

instructor to be disruptive is exceed one year, or expulsion

prohibited in classrooms and in other

University buildings. This also refers to

obscene language and graphic pictures

on students' clothing. Smoking is

allowed in designated areas only.

5.04 Students shall not engage in lewd, Warning, probation, counseling, fine,

obscene conduct or expression on community hours, or suspension from

University property or in University University not to exceed one year

owned or operated buildings.

5.05 Students shall not throw or cause to be Warning, probation, fine, community

projected from any point on University hours, suspension, or expulsion from the

property any object or substance which University

has the potential for defacing or

damaging University or private

property or causing personal injury or

disruption.

5.06 The possession or use of firearms, guns Suspension from residence hall,

or weapons of any kind is prohibited at suspension from the University not to

all times. These prohibited items shall exceed one year, expulsion, or criminal

include, but are not limited to, charges

firearms, crafted weapons (baseball

bats, pool cues), bowie knives,

switchblade knives, daggers, nun

chucks, and metallic knuckles.

5.07 Snowball throwing on campus is Fine, probation, community hours,

prohibited in all areas except Rogers suspension, or expulsion

stadium.

5.08 Students shall not litter or throw Fine or community service

debris on University property at any

time. Citations for littering are issued

by University police.

5.09 Unauthorized assembly, demonstrations Probation, fine, community service,

or acts of picketing of any kind are suspension or expulsion.

not permitted. All assemblies,

demonstrations and similar acts must

have prior approval and registered with

the Office of the Provost/Vice President

for Academic and Student Affairs.

Section 6 ‑ Drugs

Students shall not distribute, use or possess an illegal drug as defined by the Drug Control Act of the Commonwealth of Virginia. Use or possession is prohibited in any building or on any property owned or operated by the University. This includes the use, possession and sale of marijuana. Any infraction of this provision may subject the student to expulsion from the University.

6.01 The use of drugs, possession of drugs, Fine, probation not to exceed one

distribution of drugs, or possession of semester, participation in the University's

drug paraphernalia is prohibited. Substance Abuse Awareness Program,

suspension from residence hall,

suspension from the University not to

exceed one year, or expulsion

6.02 Reasonable suspicion of possession or Fine, probation not to exceed one

use of narcotics or drugs. semester, participation in the University's

Substance Abuse Awareness Program,

suspension from the residence hall,

suspension from the University not to

exceed one year, or expulsion

Section 7 ‑ False Alarms, Bomb Threats, Explosives and Misuse of Fire Extinguishers

(ALL VIOLATIONS OF SECTION 7 MAY RESULT IN IMMEDIATE SUSPENSION FROM THE RESIDENCE HALL).

7.01 Persons who knowingly give or turn in Fine, community hours,

false alarm of fire by the ringing of fire counseling, suspension from the University

bells or the giving of any other not to exceed one year, or expulsion

common or recognized alarm of fire

are guilty of endangering the lives of

other people, which may cause damage

to the persons and/or equipment

responding to such false alarm.

7.02 In accordance with the Code of Fine, community hours, counseling,

Virginia, any student found guilty of suspension from the University not to

sounding a false alarm or making a exceed one year, or expulsion

bomb threat shall be guilty of a Class 5

felony and subject to 10 years in

prison.

7.03 Students shall not, without Fine, community hours, counseling,

authorization, operate or tamper with suspension from the University not to

any fire fighting equipment, except for exceed one year, or expulsion

the purpose of extinguishing a fire.

7.04 Inappropriate or dangerous activities Fine, community hours, counseling,

involving fires, open flames, candles, suspension from the University not to

matches, or other flammable materials exceed one year, or expulsion

are prohibited in all residence halls, or

in any buildings owned or operated by

the University.

7.05 The use of dangerous chemicals or Fine, community hours, suspension from

explosive materials such as fireworks, the University not to exceed one year, or

firecrackers, gunpowder, etc. is expulsion

prohibited.

7.06 Blocking or in any way preventing the Fine, community hours, suspension from

use of fire exit doors, residence hall the University not to exceed one year, or

room doors and building hallways is expulsion

prohibited.

7.07 Improper use of electrical appliances Fine, community hours, probation,

or wiring as to create a fire hazard is suspension from the University not to

prohibited. Cooking appliances are not exceed one year, or expulsion

allowed in the residence halls.

Section 8 ‑ Fighting, Assault, Threats of Physical Abuse and Verbal Abuse

8.01 Students shall not injure, harass, Fine, counseling, community hours,

threaten, offend or degrade a member probation, suspension from the University

of the University community. not to exceed one year, or expulsion

8.02 Students shall not engage in or Fine, counseling, community hours,

attempt to engage in any form of probation, suspension from the University

violence directed toward another not to exceed one year, or expulsion

person or group of persons on

University property.

8.03 Verbal abuse, the use of obscene, Fine, counseling, community hours,

profane or derogatory language which probation, suspension from the University

abuses or defames another is not to exceed one year, or expulsion

prohibited.

8.04 Physical abuse, any action which Fine, counseling, community hours,

physically injures or inflicts physical probation, suspension from the University

discomfort on another individual, is not to exceed one year, or expulsion

prohibited.

Note: In instances where self defense is claimed, the determination of self defense will rest solely with the appropriate judicial board.

Section 9 ‑ Forgery, Fraud, Theft, Gambling and Misrepresentation

9.01 Students shall not alter or have in Fine, counseling, community hours,

their possession an altered probation, suspension from the University

identification card or enter false not to exceed one year, or expulsion

information on any official University

document.

9.02 Students shall not steal or attempt to Fine, counseling, community hours,

steal any money, property, or item of probation, restitution, suspension from

value belonging to the University or the University not to exceed one year, or

member of the University community expulsion

or a campus visitor.

9.03 Students shall not illegally use or Fine, counseling, community hours,

appropriate any property belonging to probation, suspension from the University

the University. not to exceed one year, or expulsion

9.04 Students shall not, in any manner, Fine, counseling, community hours,

defraud or fail to pay a debt which is probation, suspension from the University

legally owed to the University or a not to exceed one year, or expulsion

member of the University community.

This subsection also includes theft,

misuse, abuse, or fraudulent use of a

telephone or telephone PIN Number of

another student or University Official.

9.05 Students shall not remove, exchange Warning, fine, community hours,

or alter arrangements of any University probation, or suspension from the

property without permission from the University not to exceed one year

appropriate authority, i.e., removing

residence hall furniture from the lobby

to a student's room.

9.06 Students shall not misrepresent other Fine, community hours, probation,

students. suspension from the University not to

exceed one year, or expulsion

Section 10 – Judicial Infractions

10.01 Students shall not fail to comply with Community hours, probation, fine, or

reasonable and lawful requests made judicial bar

by the Director of Judicial Affairs

acting in the performance of his/her

official duties. Failure to comply with

such requests, i.e., attending

conferences and/or pre‑hearing

conferences, may result in an

additional charge against the student.

10.02 Students shall not fail to comply with Suspension from University not to exceed

any disciplinary sanction imposed one year, or expulsion

upon them by a judicial body or

administrative officer in a hearing.

10.03 Students shall not engage in any Suspension from University not to exceed

activity which disrupts, unfairly one year, or expulsion

influences or obstructs the judicial

process of Virginia State University.

10.04 Giving false information to a judicial Fine, community hours, probation,

body or hearing officer is prohibited. It suspension from University not to exceed

is a serious offense and may lead to a one year, or expulsion

charge of perjury.

10.05 Attempting to influence, intimidate, or Fine, community hours, probation,

threaten any witness, panel member, suspension from University not to exceed

or other participants in a judicial one year, or expulsion

proceeding is prohibited. Such action

may lead to criminal charges.

Section 11 ‑ Parole or Probation Status of

Student

11.01 Any student who is placed on probation Fine, community hours, probation,

or parole by any court must report the suspension from University not to exceed

same in person to the Associate Vice one year, or expulsion

President for Student Affairs and

Enrollment Management or the

Director of Judicial Affairs within 10

days of the court order.

Section 12 ‑ Moral Turpitude

12.01 Students shall not sexually harass any Counseling, community hours, probation,

member of the University community suspension from University not to exceed

or campus visitor. one year, or expulsion

12.02 Sexual acts between consenting or Counseling, suspension from University

non‑consenting persons on University not to exceed one year, or expulsion

property is forbidden at all times.

University property includes the

buildings, grounds, and parked

automobiles.

12.03 12.03 A student shall not rape, attempt to Expulsion

rape or molest another person on or

off campus. Charges will be filed

through the State Code.

Section 13 ‑ Pet Policy: No pets other than gold

fish and properly attended guide dogs are

permitted in University buildings and on

campus grounds.

13.01 Dogs, cats, snakes, and other animals Fine, community hours, probation,

are NOT permitted on campus suspension from residence hall, or

grounds. Any animal found unattended suspension from University not to exceed

or tied to a tree, pole, or any other one year

object on campus is subject to being

impounded by the Bureau of Animal

Control. All fees and costs associated

with impounding will be borne by the

owner of the animal. Policy does not

apply to guide dogs.

Section 14 ‑ Vandalism

14.01 Students shall not intentionally or Fine, restitution, suspension from

maliciously damage or destroy residence hall, suspension from University

property belonging to or in the care of not to exceed one year, or expulsion

the University community or a

campus visitor.

Section 15 ‑ Violations of other University Regulations

15.01 Violation of University regulations Penalty dependent upon nature of

contained in official University violation; all disciplinary sanctions are

publications is prohibited applicable.

Section 16 ‑ Hazing

Hazing is an intentional action toward another student, on or off campus, by a student organization or any of its members to produce humiliation, physical discomfort, bodily injury, or ridicule. Hazing under Virginia Law, is defined as activities for initiation or induction into an organization which includes calisthenics or other strenuous physical activity, exposure to inclement weather, consumption of any food, liquid, beverage, drug or other substance, or confinement in any room or compartment; also spraying, painting, or pelting with any substance, burying in any substance, burning, branding or tattooing or any other activity which may result in physical injury or endangerment to the health or life of the individual being hazed.

16.01 Hazing by an individual is prohibited. Probation, community hours, counseling,

suspension from University not to exceed

one year, or expulsion

16.02 Hazing by an organization is Loss of organizational privileges and status

prohibited. not to exceed five years or loss of

organizational privileges and status

indefinitely

Section 17 – Improper Use of University Computers and Computer Networks or Systems

17.01 Students shall not abuse or misuse Fine, community hours, suspension from

University computer equipment, University not to exceed one year,

materials, or systems or networks expulsion

to include accessing, sending, or

displaying offensive messages, pictures,

or profane or abusive language;

damaging computer equipment, networks

or systems; violating copyright laws;

using false and unauthorized identification

or password, or trespassing into another

student’s work; and using University

equipment, supplies, systems or networks

for any illegal activities as defined by

Virginia statute or federal law.

Section 18 – Miscellaneous Policies

18.01 Unreasonably Loud Music

Students shall not play unreasonably Warning, probation, community hours,

loud music on the campus grounds or fine, suspension from the residence hall,

in the residence halls, classrooms, or or revocation of driving privileges when

buildings. According to the unreasonably loud music is played in

Chesterfield County Code, automobiles either in motion or

it shall be unlawful to create any stationary

unreasonably loud or disturbing noise

in the county. Noise of such character,

intensity and duration as to be

detrimental to the life or health of any

person or to unreasonably disturb or

annoy the quiet, comfort or repose of

any person is hereby prohibited.

18.02 Emergency Phones

Students shall not misuse, damage, or Fine, community hours, suspension from

tamper with any emergency phones. University not to exceed one year, or

Emergency phones can only be used in expulsion

emergency situations to report

criminal activity or to call for

assistance.

Peer Mediation

Mediation is a voluntary process through which third party neutrals (the peer mediators) assist students in conflict (the parties) through listening and discussing their concerns. Hopefully, the discussions will lead the parties to a mutually acceptable resolution of the controversy.

Peer mediation at Virginia State University will offer students the chance to meet with student mediators who have been trained in the mediation process. Peer mediators are not involved to impose solutions, but they are trained to encourage communication and help the parties examine possible solutions.

Mediation can help solve a problem that developed last week, or it can help work out differences that occurred over many months. The process gives students an opportunity to speak their minds in a place where everyone will be heard. It also helps students to understand other students’ views.

Generally, a mediation lasts one to four hours; however, the peer mediator will take as long as needed to resolve the conflict.

Students seeking resolution of conflict through mediation, or those students interested in becoming a peer mediator, should contact the Office of Judicial Affairs or the Director of Student Activities.

Academic Policies, Procedures and Regulations

Academic Grievances Against Faculty

Grievances against faculty are of two (2) types: academic and non-academic. Academic grievances are those that relate solely and specifically to teaching, research, community service, extension/public service, grading, grade review, and non-compliance with established academic policies and procedures. Only a party directly affected by a violation or non-compliance with any of the items enumerated above may file a grievance against a faculty member.

A non-academic grievance is one that is based on an alleged violation of University policy or procedures that is not enumerated above, for example, alleged sexual harassment or discrimination, fiscal or financial misconduct, misuse or abuse of University resources, among others. Allegations of this type shall be filed in writing with the University Human Resources Officer. It shall be the sole responsibility of this officer to proceed in accordance with established policy.

The role, duties, responsibilities and obligations of chairpersons, deans, and the Provost to manage and administer academic programs in accordance with University polices and procedures are not diminished by this section.

Students may not grieve, under this procedure, general grading policies contained in course syllabi, grades given to other students, assignments given by faculty, financial aid decisions, course substitution or waiver decisions, teaching and instructional techniques and methods, academic policies announced by chairperson, deans, school officials or other policies contained in official University catalogs, handbooks or documents.

Academic Grievance Filed by Students

1. Any student who has an academic grievance against a faculty member may first bring the matter to the attention of his or her academic advisor or counselor. Where appropriate, the student shall be advised to seek an informal resolution with the affected faculty member, through the appropriate chairperson and dean.

2. Failing a satisfactory resolution of the grievance in step (1) above, the advisor or counselor shall determine if it is a matter within the jurisdiction of the Academic Credits Committee. If it is, the student shall be advised to seek the help of his/her chairperson in accordance with the procedures provided for in the undergraduate University Catalog.

3. If the matter is not within the jurisdiction of the Academic Credits Committee, the student shall file a written statement with his/her chairperson. If a chairperson is the subject of the grievance, the written statement shall be filed with the dean of the appropriate school. Except as otherwise provided for, the chairperson shall have original jurisdiction over academic grievances filed by students.

4. The chairperson or dean, within three (3) teaching days, shall inform, in writing, the appropriate academic official of the school and the faculty member of the grievance and schedule a meeting at the earliest convenience of the parties.

5. At the meeting, which is scheduled in accordance with item (4) above, a record of the facts and contentions of the parties shall be determined, a decision reached, and then reported to the dean of the appropriate school with copies to all parties involved. Based on that record, the dean shall make his/her decision to affirm, modify or reject the decision, and communicate it to the parties.

6. Any party to the proceeding may petition the Provost by written communication for a review of the decision. The Provost may at his/her discretion elect or not to receive the petition and affirm, modify, or reject the decision. The decision of the Provost shall be final.

Release of Records

The University reserves the right to withhold transcripts, certificates, registration materials, or any other information about a student whose record for financial obligations has not been cleared by appropriate University officials.

Classroom Conduct

Each instructor is responsible for maintaining a classroom environment that facilitates effective teaching and learning. The classroom environment should be such that it prepares students for behavior that is expected in the professional and corporate environments for which they are preparing to live and work.

Disruptive and disrespectful behavior on the part of any student should not be tolerated by the instructor. The instructor should always be in charge and has the right to determine appropriate standards of behavior in the class long as the requirement does not infringe upon the individual’s rights. Appropriate classroom decorum should be described in the course syllabus.

Cheating

A student is considered to be cheating if, in the opinion of the person administering an examination or test, he/she gives, seeks, or receives aid during the test, examination or other assigned class work.

All cases of cheating shall be reported by the instructor to the chairman of the department in which the cheating occurred. The chairman of the department shall report the cheating to the dean of the school.

The penalty for cheating will be a grade of “F” for the examination or other assigned class work.

Course Syllabus

Faculty members must provide students with a current course syllabus by the second meeting of class. The course syllabus must be comprehensive and shall include, but not be limited to, the following:

· Instructor’s first and last name

· Semester and year the course is being offered

· Office hours the instructor will be available to students

· Description of course content

· Course objectives

· Special assignments and due dates

· Current Bibliography, as appropriate

· Examination and special assignment schedule

· Classroom decorum and attendance policies

· Grading system and other pertinent information

Meeting Classes

1. Class schedules must be followed as scheduled. Faculty members must receive approval from the department chair and the school dean prior to changing times and locations designated in the printed class schedule.

2. Instructors should expect a minimum of two (2) hours of study/work outside of class for each hour of instruction in class. Sufficient work should be assigned to be completed outside of class to maintain this minimum standard. Under no circumstances should a student be allowed to enroll in two (2) classes which meet at the same period.

Availability During Critical Periods

It is imperative that faculty be available to students, colleagues and administrators during critical periods in which registration, advising, examinations and completion of degree requirements are occurring.

Class Management

Every effort should be made to conduct classes in a manner that stimulates intellectual growth and prepares students to be competitive in the global marketplace.

Within the framework of academic freedom, a faculty member has the right and responsibility to deliver instruction in a professional manner. The following guidelines should be observed:

1. Faculty members must adhere to established University policies. Any exception or change must be approved in writing by the department chair, school dean, and Provost, as appropriate.

2. A well-developed course syllabus must be distributed to students by the second class meeting.

3. A current course syllabus must be filed with the department chair and school dean by the second class meeting.

4. All course expectations, including projects, term papers, examinations and reports must be indicated on the syllabus.

5. Copies of all major examinations shall be filed with the department chair at the end of the semester.

6. Examinations, essays, projects, term papers and reports must be returned to students in a timely manner. If the instructor has a reason for retaining a student’s work, the student must be given an opportunity to review the document after it has been graded.

7. A statement as to what shall be expected to remove an “I” (incomplete) grade shall be submitted to the department chair and student when the grade of incomplete is awarded.

8. Student’s final examinations shall be retained by the instructor for 12 months. Examinations may be retained beyond this time as appropriate or necessary. In those instances where the instructor leaves the University, the examinations shall be filed with the department chairperson. Adjunct/part-time faculty are expected to follow this policy.

9. Accuracy and fairness in grading students’ work are required of faculty members. Every effort should be made to consider all related factors at the time the final grade is assigned.

10. Requests to make any change in the grade assigned originally shall be made only in unusual circumstances. Such changes threaten the integrity of the academic process. The instructor is expected, therefore, to review course requirements and calculations carefully before submitting final grades.

11. If an instructor is more than fifteen minutes late to class without prior notice, students may leave. The chair should be notified by students and/or the faculty member that the faculty member did not meet the class.

12. Instructors who expect to be absent from any of their classes should obtain permission from their department chair or dean and make arrangements for students to engage in an activity related to the class.

Academic Regulations

The following regulations are from the University catalog. This listing is not all-inclusive of the regulations that apply to students, and such regulations are subject to change by the Board of Visitors. Faculty members are expected to be familiar with the content of the catalog and the actions of the Board regarding academic regulations and requirements.

Academic Sanctions

To be eligible for financial aid, undergraduate students are required to maintain the minimum grade point average as given below.

1. A freshman must earn a minimum grade average of 1.50 each semester during the first two regular semesters in residence. Thereafter, the student must earn at least a 2.00 semester average each regular semester to remain in good academic standing. Nevertheless, any student whose cumulative average is 2.0 or above remains in good academic standing.

2. Academic warning will occur when a student’s average falls below the required minimum.

3. Probation occurs when a student’s semester average falls below the required minimum for two consecutive semesters.

4. Suspension for poor scholarship will occur when a student’s semester average falls below the required minimum for three consecutive semesters. Students who are suspended will not normally be readmitted to the University. In unusual circumstances, suspended students, after being out for an extended period of time, may appeal their suspension to the department chair and school dean. The chair and dean may exercise the option to recommend readmission to the Academic Credits Committee.

Eligibility for federally-regulated financial aid is based on (1) a minimum course load of 12 semester hours during any regular semester of the academic year and (2) satisfactory academic progress as indicated below:

Student Must Maintain Either

the Semester or Cumulative GPA as Specified

Completed Semester Hours	Semester GPA	Cumulative GPA
Up to 24	1.5	--
25-48	2.0	2.0
49-72	2.0	2.0

Attendance. Classroom attendance is mandatory for freshman students. Grades will be reduced by one letter grade for freshman students who exceed four hours of absences for a four-semester-hour course, three hours of absences for a three-semester-hour course, two hours of absences for a two-hour course, and/or one hour for a one-hour course.

Academic Honesty. Intellectual and scholarship freedoms are safeguarded through application of principles of academic honesty. Violations of academic honesty represent a serious breach of the Virginia State University honor code and may be considered grounds for disciplinary action.

Grades

The approved grade symbols and grade symbol definitions are as follows:

Grade

Definition

Quality Points

A

Superior Performance

4

B

Good Performance

3

C

Average Performance

2

D

Poor Performance

1

F

Failure

0

The following symbols are also used and have no quality point value, thereby being neutral in grade point average determination.

Grade Symbol

Definition

I

The student, otherwise passing, has for good reason failed to complete all requirements. It must be removed in one year or be changed to F.

E

The student, otherwise passing, fails the final examination and, in the opinion of the instructor, deserves another examination. The E. grade must be removed in one year or be changed to F.

S

The student has earned credit hours for which enrolled and represents satisfactory completion of certain experiences at the undergraduate level.

U

The student has not earned credit hours in which enrolled.

AU

Audit

W

Withdrawn

NG

No grade given. NG is also used as a non-punitive

R

No, credit given-administrative indication; awarded to Special Services students.

Academic dishonesty is defined to include (a) plagiarism--presentation as one’s own the ideas or written works of others; (b) cheating--giving, aiding, or seeking assistance during the process of taking a test or examination.

Student Grievance Procedure

Preamble

Virginia State University is committed and dedicated to fair and equal treatment policy and procedures regarding the resolution of all matters affecting its students regardless of race, color, gender, age, disability, political affiliation, national origin, religious belief or association. The Student Grievance Procedure applies to academic and non-academic student complaints, disputes or perceptions of unfair or discriminatory treatment.

Procedural due process is the means by which all matters involving students’ complaints or disputes will be resolved.

Definitions

Student

The term student is defined as a person officially registered/enrolled at Virginia State University during any academic term in which an incident and subsequent grievance occurs.

Academic Grievance

An academic grievance or complaint is defined as a dispute between a student and a faculty or staff member about teaching and learning activities as they relate to or affect the student in an academic environment. This may include academic polices and procedures, attendance requirements, or similar issues where the student believes he/she is subjected to capricious or arbitrary treatment. Procedural due process for redress of an academic grievance is conducted in accordance with the University’s Academic Policies, Procedures, and Regulations procedure.

Non-academic Grievance

A non-academic grievance or complaint is defined as a dispute between a student and a staff member, administrator, faculty member, or another VSU student concerning the application of any policies or procedures of an academic unit, administrative unit, or that are announced University wide. This may include issues related to co-curricular or extra-curricular activities, Student Affairs, personal conduct or decorum, student governance, or other administrative decisions and/or actions perceived by the complainant to be unfair, arbitrary and/or capricious in nature.

Time Management

It is recommended that a student initiate an academic grievance within twenty (20) class days of the academic term following the date in which the incident occurs. Non-academic grievances shall be initiated within ten (10) calendar days of the academic term following the date in which the incident occurs. Failure to adhere to established time lines by any principal party involved in a grievance may result in immediate termination of the Student Grievance Procedure.

Procedures

Step I (Initial)

A student with a grievance or complaint shall discuss his/her grievance with the faculty, staff, or student whose action(s) or decision(s) he/she is grieving. The student shall submit a written statement to the defending party which clearly, precisely, and specifically describes the nature of the grievance and the relief or resolution desired. If the student is not satisfied with the resolution of his/her grievance at Step I, the student may proceed to Step II or consult with an appropriate advisor/counselor for assistance or guidance.

NOTE: Advisors, counselors, or attorneys for either party shall not be present nor participate in the Step I meeting. Electronic or automated taping/recording of the Step I meeting shall not be permitted.

Step II (Intermediate)

The student may file a written grievance or complaint with the faculty/staff member’s or student’s appropriate administrative unit supervisor, department chairperson, or Dean within three (3) business days after the attempt to resolve the matter at Step I. The student’s written request shall include the written document describing the issue(s) produced for Step I. The administrative unit supervisor shall notify each party of the date of Step II meeting within three (3) business days following the receipt of the written grievance. Within five (5) business days following notification to the parties, the administrative unit supervisor will convene the parties in an attempt to resolve the dispute. The administrative unit supervisor shall prepare a report on the status or disposition of the grievance and distribute the report to both parties five (5) business days after the meeting.

NOTE: advisors, counselors, or attorneys for either party shall not be present nor participate in the Step II meeting. Electronic or automated taping/recording of the Step II meeting shall not be permitted.

Step III (Advanced)

If the student is not satisfied with the status or disposition at Step II, he/she may file a written appeal with the appropriate Associate Vice President, Vice President (or his/her designee), or Provost within three (3) business days following receipt of the disposition of the grievance at Step II. Within five (5) business days of receipt of the student’s appeal, the Vice President shall schedule a meeting for all principal parties involved with the grievance with a Student Grievance Panel. A Student Grievance Panel shall convene not later than (10) business days following notification of all parties of the Student Grievance Panel hearing. The appropriate Vice President (or his/her designee), or the Provost, shall prepare a report of the final disposition of the grievance and distribute copies of the report to the student and all other appropriate parties.

NOTE: Advisors, counselors, or attorneys for either party are permitted to be present and participate in the Step III hearing as observers only. Electronic or automated taping/recording shall be performed with a copy to either principal party upon request.

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT

POLICY STATEMENT CONCERNING THE CONFIDENTIALITY

OF STUDENT RECORDS

Student attending, or who have attended, Virginia State University are afforded certain rights concerning their education records under the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended (20 U.S.C. 1232g), and regulations of the United States Department of Education (34 C.F.R. Part 99).

It is the policy of Virginia State University not to release education records or personally identifiable information contained therein, other than directory information, without the student’s written consent. Such prohibition against release generally does not extend to record requests from other school officials at the University with a legitimate educational or administrative interest, other schools to which a student is transferring, State and Federal education authorities, accrediting organizations, appropriate officials in cases involving health and safety, organizations conducting studies on behalf of the University, and education record requests pursuant to judicial orders or lawfully issued subpoenas. Questions concerning this Policy may be referred to the Office of the University Registrar.

Directory information under this policy includes:

· student’s name

· address(es)

· telephone number(s)

· electronic e-mail address(es)

· photographs

· date and place of birth

· major field of study

· whether a student is currently enrolled

· enrollment status (full-time, half-time, etc.)

· class

· academic level

· anticipated date of graduation

· certification that the student has applied for a degree

· dates of attendance

· degree(s) earned, including date and level of distinction

· honors and awards received

· participation in officially recognized activities and sports

· weight and height of members of athletic teams

The University may disclose personally identifiable information designated as directory information from a student’s records without a student’s prior written consent unless the student informs University officials, including the University Registrar, that specified categories of directory information are not to be released. Requests to withhold directory information from campus directions and other University publications must be submitted to the Registrar’s Office no later than 5 p.m. on Friday of the second week of classes for the fall semester.

II. NOTIFICATION OF RIGHTS UNDER FERPA FOR POST

SECONDARY INSTITUTIONS

FERPA affords students certain rights with respect to their education records. These rights include:

The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students must submit to the Office of the University Registrar written or electronic requests within their electronic signatures that identify the record (s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the University official to whom the request was submitted does not maintain the records, that official shall advise the student of the correct official to whom the request should be addressed.

The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write or send an electronic message with their electronic signatures to the University official responsible for the record, clearly identify that part of the record they want changed, and specify what it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisor, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Visitors or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by Virginia State University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202-4605

III. PARENTAL ACCESS TO STUDENT EDUCATION RECORDS

Under FERPA, the word “student” refers to an individual who has reached the age of eighteen or is attending an institution of post-secondary education. The word “parent” means a parent of a student and includes a natural parent, a guardian, or an individual acting as a parent in the absence of a parent or guardian. At the post-secondary or collegiate level, FERPA provides that parents have no inherent rights to inspect a student’s education records. Normally the right to inspect education records and personally identifiable information to parents as defined above, where one of the following conditions have been met: (1) the student has given written consent to the release of records to the parents; or (2) the parents produce sufficient documentary evidence that they (or either of them) declared the student as a dependent on their most recent federal income tax return as authorized by the federal income tax laws. See Section 152, Title 26 of the United States Code, for definition of “dependent” for income tax purposes.

University Police - Safety and Security

The University Police Department exists to serve and protect University students, faculty, staff and visitors. Police service is provided 24 hours a day, seven days a week. The department enforces criminal and traffic laws on all University property and all adjacent streets and sidewalks.

The Police Department is responsible for maintaining a safe environment at the University. This task is one the department cannot accomplish alone. The cooperation of every student, faculty member and staff member is necessary.

Members of the University community are vulnerable to the same crime problems encountered by residents of any major metropolitan area. Patrolling the campus by University police officers keep crime to a minimum; however, the opportunity for crime continues to exist. The University community can assist in reducing crime by reporting all criminal or suspicious behavior.

The Police Department also employs security officers for the purpose of securing buildings on the campus. The security guards do not serve as law enforcement personnel. They report violations to the University Police Department.

Crime Awareness and Campus Security Act of 1990

This federal legislation was signed into law in November of 1990. All colleges and universities receiving federal financial assistance are required to adhere to the provisions of this Act.

Title I of this Act requires universities and colleges to report information regarding the academic performance of student athletes, particularly those students participating in basketball, football, baseball, cross country/track, and all other sports combined. The data collected and disseminated are categorized according to race and sex, and comparisons are made between students and student athletes. It is intended to provide information to prospective and currently enrolled students regarding the graduation and completion rates of its students so that students will make more informed decisions about attending a specific college or university.

Title II of this Act is known as the Crime Awareness and Campus Security Act of 1990. Title II requires colleges and universities to collect data and disseminate information regarding violent crimes committed on campus grounds to both prospective and current members of the University community. The law requires that data regarding the following offenses occurring on campus be collected and reported: murder, rape, robbery, aggravated assault, burglary and motor vehicle

theft. Institutions must also report the number of arrests for the following crimes on campus: liquor law violations, drug abuse violations, and weapons possession violations.

Additionally, institutions are required to make timely reports to the campus community on crimes (murder, rape, ...) considered to be a threat to other students and employees and those reported to campus police or other law police agencies. It is intended that this information will assist in preventing similar occurrences.

Annually, a report on campus security policies and crime statistics is disseminated to currently enrolled and prospective students and employees. Moreover, upon request, a copy is submitted to the Secretary of Education.

Motor Vehicle Regulations

The following procedures have been developed to enforce automobile traffic control at Virginia State University:

1. All Virginia State University students must register any vehicle they wish to park on campus. (with the Cashier's Office). Students will be issued one permit per registered vehicle, valid September 1 through August 31.

2. At the time of registration, an applicant must complete a registration form, which requests the following information: name, address, social security number, vehicle description and license number. Students must present identification, proof of owner‑ship (by the student or a member of the student's family) and a grade report or other evidence of classification. A student may not register another student's vehicle under his/her name.

3. Decals for cars and trucks must be placed on the rear window-driver’s side glass. Decals for motorcycles must be placed on the rear fender adjacent to the license plate or on the left side of the front fork. Registration procedures are not complete until decal is properly affixed to vehicle. Failure to properly display decal/permit is a violation of parking regulations.

4. Registration decals allow parking in specific areas of campus (see map for designated parking areas).

5. Students must register their vehicle by the end of business on the first day of classes.

6. The person to whom the vehicle is registered is responsible for that vehicle and all parking violations issued to it.

7. Yellow painted curbs and lines, including those inside parking lots, indicate "No Parking."

8. Payment of fines must be made within 5 business days at the Cashier's Office during regular business hours.

Public Information

Information about police activities is provided to the community through the campus newspaper, The Statesman, and the University's quarterly newsletter, Trojan Pulse. Information relative to on‑ campus crime is provided via the Department's Annual Security Report. The Department has also been featured in articles in the local newspapers, such as Petersburg's Progress Index and Richmond's Times Dispatch. The chief's office also issues a monthly crime report to the University Administration, which outlines trends of criminal activity on campus.

Security Awareness

Designed for all University employees, staff and students, the University Police Department's Crime Prevention/Community Policing programs address areas of theft and burglary protection in the office and dormitory settings. The programs offer tips designed to increase one's personal awareness and reduce the opportunity for crime. Sessions are conducted at individual department staff meetings, or special arrangements may be made for other forums. Topics generally offered include:

• Security Surveys, Recommendations and Training

• Personal Safety Awareness/RAD (Rape Assault Defense)

• Crisis Intervention/Victim Witness Assistance

• Crime Prevention Through Environmental Design (CPTED)

Security Escort Program

Student Trojans On Patrol (S.T.O.P.)

Purpose

The purpose of the VSU Student Escort Program (Student Trojans on Patrol) is multifaceted. Its primary aim is to facilitate the transportation, either by mobile means or on foot, for any VSU student, faculty, staff or administrator to their stated on‑campus destination in a safe and responsible manner. A secondary purpose is to enhance the development of students who show an initiative to assimilate into a non‑academic leadership role in a major University‑approved program. Finally, the program serves to support the mission of the University's safety programs by highlighting the partnership between the Department of Police and Public Safety and the Department of Student Activities.

Hours of Operation

The Escort Service is in operation seven (7) days a week. It begins at 6:00 p.m. and ends at 2:00 a.m.

Request for Service

Any requester for the service must call the service number (524‑5360) in the Department of Police and Public Safety. Once the dispatcher answers, the caller must relay that he/she is requesting a safety escort. The caller must then provide the dispatcher with the following information:

• Caller's name

• Caller's location

• Caller's phone number

• Caller's status, i.e., student/staff/faculty/administrator

• Location of destination

The requester MUST present a valid VSU ID card in order to be provided this service. The Escort Officer reserves the right to refuse a transport to ANY individual who fails or refuses to abide by the rules and regulations of the program. The Escort Officer may also refuse service to anyone whom he/she reasonably believes is abusing the use of the service. Note this service is for the provision of safe and secure escort transport to an on‑campus destination. It is NOT intended to be used for personal convenience or a substitute mode of transportation.

Discrimination Policy

Policy Statement

Virginia State University does not discriminate against employees, students, or applicants on the basis of race, color, sex, disability, age, religion, national origin, or political affiliation. The University is subject to Titles VI and VII of the Civil Rights Act of 1964; as amended, Title IX of the Educational Amendment of 1972; Sections 503 and 504 of the Rehabilitation Act of 1973; (as amended) Age Discrimination in Employment of 1967; Americans with Disabilities Act of 1991; the Vietnam Era Veteran Readjustment Assistance of 1974; The Federal Executive Order Number One; Virginia Executive Order No. 2; The Virginia Human Rights Act; and any other applicable state or federal laws and executive orders prohibiting unlawful discrimination.

An individual wishing to file a complaint may do so verbally or graphically (in writing) to the Equal Employment Opportunity Manager located in the Human Resources Department. Individuals wanting additional information or requiring special accommodations should call (804) 524‑5088 or 524‑5090; TDD (804) 524‑5487. Such complaints must be normally filed within 30 days from the date of occurrence, unless extended by the president for good cause or for the best interest of the University.

Americans with Disabilities Accessibility Policy

The Virginia State University Board of Visitors, the administration and the faculty are committed to a policy of equal opportunity in education and employment prohibiting unlawful discrimination on the basis of race, color, creed, religion, marital status, sex, age, disability, political affiliation, or national origin.

The University will provide reasonable accommodations upon request to otherwise qualified disabled individuals who require such accommodations in order to perform the essential functions of their jobs, to meet the academic or technical standards of a University academic programs, or to have an equal opportunity to participate in University programs or activities. Accommodation requests related to conditions or employment must be made directly to the Office of Human Resources. All accommodation requests must be written and consistent with the current documented needs of the individual requesting said accommodations.

Any student requiring an accommodation must request such services directly from the Office of Student Affairs or the Office of the Provost. In the event a program, class, or activity is located in an accessible facility, the University will take such action(s) as necessary to provide reasonable accommodations to ensure accessibility. All accommodation requests must be written and consistent with the current documented needs of the individual requesting said accommodation(s). A disability will be defined according to the parameters of Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act of 1990.

Inquires regarding interpretation or compliance with this policy should be directed to the Office of Human Resources, Virginia State University, P.O. Box 9412, Petersburg, Virginia 23806, (804) 524-5085.

Policy on the Prohibition of Sexual Harassment

Introduction

It is the goal of Virginia State University to provide a productive and challenging environment, free from sexual harassment. It is the responsibility of all members of the University community to ensure that individuals are provided equal access to education, employment and service without being subjected to sexual harassment. Sexual harassment is a type of sex discrimination and is prohibited misconduct that undermines the mission of the University.

Policy Statement

Virginia State University will not tolerate any conduct by any member of the University community that constitutes sexual harassment as outlined in Title VII of

Sect. 703 of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, Virginia Human Rights Act, or other applicable state or federal laws and regulations. Upon notification of a sexual harassment complaint, the University shall take prompt and appropriate action in response to the charge presented by the complainant. Any employee of the University being advised of a complaint of sexual harassment shall immediately refer the matter to the Human Resources Manager (EEO). Manager according to the procedures specified in this policy. All complaints under the policy must normally be filed within 30 days* from the date of occurrence of the alleged harassment.

The University shall provide sexual harassment training each academic year for all faculty, administrators and staff. Each employee of the University is responsible for ensuring his/her attendance at such training by affixing his/her signature to the sign-in roster. The Office of Human Resources shall maintain an account of attendance at such training.

Students shall be made aware of the University’s prohibition on sexual harassment through the Office of the Vice President for Student Affairs. Informational sessions shall be conducted minimally once, at the beginning of each semester.

This policy shall be distributed throughout the campus community, or made available to all members of the campus community through the Office of Human Resources, the Office of Student Affairs and the Office of the Provost. Additionally, this policy shall be made available by posting on a bulletin board in all dormitories and University buildings.

•The university reserves the right to accept and review complaints that exceed 30 days from the date of occurrence, if, upon preliminary review by the EEO Manager, the president determines that there is just cause for the delay in reporting the matter or that it is in the best interest of the University to review the matter.

Definition of Sexual Harassment

Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors or other conduct of a sexual nature, or action taken in retaliation for reporting such behavior, when:

1. submission to such conduct is made explicitly or implicitly a term or condition of an individual's employment or participation in a university-sponsored education program or activity, or;

2. submission to, or rejection of such conduct by an individual is used as a basis for decisions affecting that individual's employment, academic standing, or other benefits, or;

3. such conduct has the purpose or effect of unreasonably interfering with a person's work or academic performance or creating a hostile and offensive work or learning environment.

Sexual harassment may include, but is not limited to the following:

1. sexually suggestive conduct or remarks about clothing, body, or sexual activities directed personally at a member of the University community;

2. whistling in a suggestive manner directed personally at others in the University community;

3. sexual propositions, invitations, or other unwanted pressures for sexual contact;

4. obscene gestures directed personally at other members of the University community;

5. patting, pinching, or any other sexually suggestive touching or feeling;

6. attempted or actual kissing or fondling;

7. coerced sexual acts;

8. assault; and

9. expressed or implied requests for sexual favors as a condition of employment, promotion or favorable academic performance.

Applications

This policy governs the conduct of all University employees including faculty, administrators, staff and students when on the campus of Virginia State University, or on other University property, or in facilities owned or controlled by Virginia State University, or being used for a University-related event.

Informal Procedures

The Office of the Assistant to the President for Human Resources offers the options of a preliminary confidential investigation and an opportunity for an informal resolution to the complainant.

1. An individual wishing to file a complaint may do so in writing to the Human Resources Manager (Equal Employment Opportunity), whose office is located in the Office of Human Resources Virginia Hall, Room 110. The mailing address is P.O. Box 9412, Petersburg, Virginia 23806. Individuals seeking additional information or who require special accommodation should call (804) 524‑5085 or 524‑5090, TDD (804) 524‑5487. A sexual harassment complaint shall be filed within thirty (30) days of the date of alleged harassment unless extended by the President or designee for good cause, or if the President or designee determines that such extension of time serves the best interests of the University. The University shall conduct informal investigations of sexual harassment allegations in a manner which preserves to the greatest extent possible the confidentiality of the involved parties.

2. The investigator (s) shall consider the allegations in the complaint in relationship to the totality of circumstances. If the parties involved, through an informal process, can resolve the issue to their mutual satisfaction, the complaint may be considered concluded and no further steps taken. If either party is dissatisfied with the informal process, the dissatisfied party may withdraw from such process and pursue any formal procedures that are available to them.

Formal Procedures

1. An individual wishing to file a formal complaint may do so in writing to the Human Resources Manager (Equal Employment Opportunity), whose office is located in the Office of Human Resources Virginia Hall, Room 110. The mailing address is P.O. Box 9412, Petersburg, Virginia 23806. Individuals seeking additional information or who require special accommodation should call (804) 524‑5085 or 524‑5090, TDD (804) 524‑5487. Sexual harassment complaints shall be filed within thirty (30) days from the date of the alleged harassment or of the completion of any informal procedures, unless extended by the President or designee for good cause. The President or designee may grant an extension of time if just cause serves the best interests of the University. The University shall conduct formal investigations of sexual harassment allegations in a manner which preserves to the greatest extent possible the confidentiality of the involved parties.

2. Within five (5) days of the filing of a written complaint, the Human Resources Manager (EEO) shall evaluate the complaint to determine if further investigations are warranted.ww If so, the complaint may be referred to an investigative team who shall attempt to contact and if possible, meet with the complainant, the respondent, and other individuals possessing relevant information deemed appropriate to the investigation.****There may be instances in which statements and conduct of University employees may be protected by the First Amendment as a matter of law. If the Human Resources Manager (EEO) determines that no further investigation of a complaint is warranted for any reason, the Human Resources Manager (EEO) shall notify the complainant, and explain why no further investigation is warranted, after which, the complainant shall have five (5) days to respond to such a conclusion.

3. The results of the investigation shall be reported to the Human Resources Director, and an initial determination shall be made regarding; 1) whether sexual harassment occurred; and 2) if such harassment occurred, what corrective action should be taken. The Human Resources Director’s determination on these issues shall be promptly reported to the Provost or Vice President and the Assistant to the President. The investigator (s) and the Human Resources Manager (EEO) shall have 120 days from receipt of the written complaint to complete the investigation and to make these determinations.

4. Upon acceptance, rejection or modification of the Human Resources Director’s determination, the Provost, Vice President or Assistant to the President shall within fifteen (15) days of receipt of findings in paragraph 3, notify the complainant and respondent of his decision.

5. If either the complainant or respondent is dissatisfied with the Provost, Vice President or Assistant to the President’s decision, either party shall have five (5) days from notification of the aforementioned individual’s decision to appeal to the University President. Such appeal shall set forth, in writing, the grounds therefore. Upon receipt of an appeal, the President has the discretion to determine, within ten (10) days, whether his final decision on the matter would be aided by a hearing before him or his designees (s).

6. If such a hearing is deemed appropriate, it shall be scheduled within fifteen (15) days of the President’s decision. Persons present at such hearing shall be the complainant, the respondent, witnesses for parties, and if any party desires a representative to assist in the presentation of the complaint or defense. When scheduling the hearing, the parties shall state whether they intend to be represented by counsel. If counsel represents any party, the University, likewise, has the option of representation through the Office of the Attorney General. It is the responsibility of the parties to arrange for the presence of witnesses and to furnish any documentary evidence deemed relevant to the complaint or the defense. The President or his designee shall preside over the hearing, which shall not be governed by the formalities of evidence or civil proceedings. Any finding that the University’s Policy on the Prohibition of Sexual Harassment has been violated shall be based on the preponderance of the evidence presented in the record as a whole.

7. The President shall render, in writing, a decision on the appeal within fifteen (15) days following receipt of the appeal or if a hearing occurs, the President shall render a decision within fifteen (15) days of completion of such a hearing, unless for good cause, additional time is necessary to render any such decision.

8. In any case in which corrective action is determined to be appropriate, the Human Resources Director shall coordinate with the Provost, Vice President of Assistant to the President to ensure that corrective actions are promptly implemented.

9. The President (or his designee) shall be the final arbiter of what personnel and/or corrective action is appropriate in response to any violation of this policy.

10. The President, at the request of a faculty member alleged to have violated this policy, may refer the matter to the Academic Appeals Committee pursuant to provisions of the Faculty Handbook. Additional procedures available to eligible faculty members pursuant to the Faculty Handbook are subject to, and governed by the standards and timeframes described therein.

***The President shall notify the parties why additional time may be necessary.

Substance Abuse Education Program

Policy

The Virginia State University Alcohol and Drug Policy prohibits the possession, use, manufacture, distribution, selling or consumption of alcohol and illicit drugs anywhere on campus. The Policy pertains to the activities of all students on University property, and the activities of students at University sponsored events or at off-campus activities while representing the University community. Students, faculty and staff are expected to comply with all state, federal, and local alcohol and drug related laws.

Virginia Drinking Age Laws

Virginia’s Alcohol Beverage Control Act contains laws governing possession, use and consumption of alcoholic beverages. Pertinent laws are summarized below:

Ø It is illegal for anyone under age 21 to purchase, possess, or consume any alcoholic beverage.

Ø It is illegal for any person to sell alcoholic beverages to persons under the age of 21 years.

Ø It is illegal for any person to purchase or provide alcoholic beverages for another when, at the time of the purchase, he/she knows or has reason to know that the person for whom the alcohol is purchased is under 21 years of age.

Ø It is illegal for any underage person to use a forged or otherwise deceptive driver’s license to obtain beer or other alcoholic beverage.

Controlled Substances and Illicit Drugs

It is illegal to manufacture, sell, give, distribute or posses with intent to manufacture, sell, give or distribute a controlled substance or illegal drug. It is illegal to possess or sell drug paraphernalia.

In Summary:

Policy: Virginia State University prohibits the use, possession, distribution or selling of alcohol or illicit drugs anywhere on campus. The policy exists to comply with federal, state and local laws and to preserve an environment conducive to learning.

Sanctions: Students who violate the Alcohol and Drug Policy are subject to disciplinary action by the University Judicial System and Sanctions from probation to expulsion. See Judicial Review Section in Student Handbook.

Health Risks: Alcohol and other drugs can cause serious health related problems and contribute to engaging in high risk behaviors such as driving under the influence.

Resources for Prevention, Treatment and Assistance

The University has established the Office of Substance Abuse and Sexual Assault Prevention to offer educational and risk reduction programming and to provide treatment and/or assistance to students with substance abuse related problems/issues. For more information please contact the Office of Substance Abuse and Sexual Assault Prevention in Room 409 , Memorial Hall, Virginia State Univeristy, at (804) 524-5939.

Sexual Misconduct Policy

Virginia State University is a community of trust, whose existence depends on strict adherence to standards of conduct set by its members. Sexual misconduct is a serious violation of these standards, and it will not be tolerated. Where there is probable cause to believe that the college regulations prohibiting sexual misconduct have been violated, disciplinary actions will be taken that may include sanctions up to and including expulsion from the University.

Virginia State University encourages all members of the college community to be aware of both the consequences of sexual misconduct and the options available to the survivors. The University urges survivors to seek assistance using any appropriate resources.

Virginia State University has an obligation to uphold the laws of the community for which it is a part. While activities covered by the laws of the community and those covered by the University's rules may overlap, the community's laws and the University's rules operate independently and do not substitute for each other. The University may pursue enforcement of its own rules whether or not legal proceedings are underway or in prospect and may use information from third party sources, such as, law enforcement agencies and the courts, to determine whether University rules have been broken. The University will make no attempt to shield members in the University community from the law, nor will it intervene in legal proceedings on behalf of a member of the community. Membership in the college community does not exempt anyone from local, state, or federal laws, but rather imposes the additional obligation to abide by all of the University's regulations.

An individual accused of sexual assault can be prosecuted under Virginia criminal statutes. A student accused of sexual assault may also be disciplined under the University's student conduct polices and regulations, even if the criminal justice authorities choose not to pursue disciplinary action. This disciplinary action could result in expulsion from the University.

Definitions

Sexual misconduct is defined as sexual contact without consent and includes: intentional touching, either of the victim or when the victim is forced to touch, directly or through clothing, another person's genitals, breasts, thighs, or buttocks; rape (sexual intercourse without consent whether by an acquaintance or a stranger); attempted rape; sodomy (oral sex or anal intercourse) without consent; or sexual penetration with an object without consent. To constitute lack of consent, the acts must be committed by force, intimidation, or through the victim's mental incapacity or physical helplessness. Rape refers to those actions defined as (but are not limited to) the following behaviors (or any behavior which is prohibited by the Virginia Penal Code) that are committed by either an acquaintance or stranger:

• Sexual intercourse against a person's will, accomplished by force or threats of bodily injury.

• Sexual intercourse where the person is incapable of giving consent, or he/she is prevented from resisting, including instances when the complainant cannot resist because of alcohol or drugs administered by or with the knowledge of the accused.

NOTE: It should be understood that:

1. Forced intercourse or other unwanted sexual contact is defined as rape or sexual assault whether the assailant is a stranger or an acquaintance of the complainant.

2. Intoxication of the assailant does not diminish the assailant's responsibility for sexual assault.

Verbal misconduct, of a sexual nature, without accompanying physical contact as described above, is not defined as sexual misconduct. Verbal misconduct may constitute sexual harassment, which is also prohibited under University regulations and is specifically addressed elsewhere in the handbook.

Getting Help: What to Do If You Have Been Sexually Violated

1. GO TO A SAFE PLACE.

2. CONTACT SOMEONE WHO CAN HELP YOU: the police, a friend, a sexual assault crisis hotline ‑ any or all of the above.

3. DON'T: shower, bathe, drink or eat, douche, or change clothes after the assault. (These activities destroy physical evidence in the event that you decide to prosecute the assailant.)

4. GET MEDICAL ATTENTION AT A HOSPITAL EMERGENCY ROOM RIGHT AWAY.

5. ALLOW THE POLICE TO TAKE YOU TO THE HOSPITAL OR MEET YOU THERE. A rape counselor can meet you there too.

6. As soon as you have a quiet moment, WRITE DOWN EVERYTHING THAT YOU REMEMBER with as much detail as possible. This will help you with your own healing process and help in any legal action that you might decide to take.

7. REMEMBER: You are not alone and the assault was not your fault.

Responding to a Sexual Assault/Rape:

1. The victim should call 911 or the University Police (524‑5411).

2. The University Police will notify the Vice President for Student Affairs. The Vice President for Student Affairs will notify the parents if the student is not a legal adult.

3. The victim will be transported by the University Police to a medical facility.

• The officer will advise the victim not to clean or wash up.

• The officer will provide and make sure that a "perk kit" goes to the medical facility with the victim.

• The officer will notify Chesterfield County or Virginia State Police, Bureau of Criminal Investigation for the assistance of a crime scene technician.

4. After the examination, counseling will be arranged either at the examining facility or with one of the local rape crisis hotlines:

• Chesterfield YWCA Crisis Hotline (796‑3066)

• Hopewell Women's Center Crisis Hotline (541‑7791)

• Richmond YWCA Crisis Hotline (643‑0888)

5. The student also has the option to receive counseling at the University.

Virginia State University’s Prosecutorial Procedures

We strongly encourage students who have been sexually assaulted to immediately report the crime whether for prosecution within Virginia State University's system or the local justice system (or both). Reporting the assault enhances the victim's

recovery and makes possible the receipt of needed services. Reporting also possibly prevents further assaults on other women/men by the victim's assailant. Virginia State University students who have been assaulted are encouraged to prosecute the assailant through the court system and the University's judicial system. The student will be asked to relate the incident in writing to the Office of Judicial Affairs. The student may also relate the incident verbally, with a friend present if the student wishes. The Office of Judicial Affairs will initiate the administrative hearing process. The victim's rights are as follows:

1. The right of the victim to have a person of his/her choice accompany him/her throughout the disciplinary process (including the hearing).

2. The right to have the proceedings remain confidential.

3. The right to be present during the entire proceedings.

4. The right, as established in the State Criminal Codes, not to have his/her sexual history discussed during the hearing, except as it relates to the specific incident in question.

5. The right to relate his/her account of the incident and to make a "victim impact statement."

6. The right to a closed hearing (with the accused present) during his/her testimony.

7. The right to be informed immediately of the outcome of the hearing.

Telephone Numbers and Addresses

Name of Agency/Office

Virginia State University Police Department..................... 524‑5411 (Emergency)

.......................................................................... or 524‑5360 (Non‑Emergency)

Provost/Vice President for Academic and Student Affairs...................... 524‑5779

Associate Vice President for Student Affairs and Enrollment Management 524‑5350

Director of Student Activities.............................................................. 524‑5692

Southside Regional Medical Center

801 South Adams Street

Petersburg, VA 23803........................................... 862‑5565 (Emergency Room)

Chesterfield YWCA

Rape Crisis Hotline............................................................................. 796‑3066

Richmond Rape Crisis Hotline.............................................................. 643‑0888

Virginia State University Office of Substance Abuse and Sexual............. 524-5939

Assault Prevention (Room 408 Memorial Hall)

The Sexual Assault Response Coordinator will ensure close coordination among the University’s Support Services and can assist by explaining the options, identifying resources, and by helping the victim regain control over his/her life.