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Commencement Requirements

Approved List of Students for Commencement

In order for your name to appear on the approved list, you must be academically cleared by the Registrar and the Department Chairperson. Senior grades are due in the system by 9 a.m. on Tuesday, December 5, 2017.

Commencement Financial Requirements

The $60 graduation fee is due by November 27, 2017. The deadline to clear all account balances and student fees (telephone balances, parking fines, university loans, unpaid tuition and fee balances, and Federal Perkins Loan exit interview, f needed) is November 20, 2017. If you have not cleared your account balance, you will not receive your diploma or official transcripts until your balance has been paid. All payments can be made on-line via the web at, click on Trojan Link, and select Banner. Payments can also be made at the Cashier's Office in person, by mail (Cashier’s Office, VSU, and P.O. Box 9125, Petersburg, VA 23806) or via telephone 804.524.5150. Payments must include the student’s name and identification number.

Exit Interviews – Stafford Loans

The U.S. Department of Education requires that all recipients of a Federal Stafford Loan must complete a mandatory exit interview with the Office of Financial Aid. Failure to complete the mandatory exit interview will result in you not receiving your diploma. To complete the exit interview, students must complete the following steps:

  1.  Log on to
  2. Select “Log In” select “ Continue to Login” (Use your FSA ID Username or Email address and FSA ID Password) if you don’t have a FSA ID, you may create an FSA ID
  3. Select “Complete Counseling”
  4. Select “Start Exit Counseling”
  5. Proceed until Process is Complete

The in-person sessions will be conducted on the following dates:

Monday, November 13 through Saturday, November 17, 2017**
9 a.m. to 2 p.m.
Foster Hall, Room 300

Saturday, November 18, 2017
9 a.m. to Noon
Foster Hall, Room 300
**Sessions begin EVERY HOUR (Ex. 9 a.m., 10 a.m., etc.)

It is important that you are aware and understand the various repayment options available to you in managing your student loan debt. Specifically, the exit interview will cover the following:

A repayment plan that will fit your circumstances:

  • Make repaying your loans as simple as possible
  • Develop a workable budget for your new life out of school
  • Review your rights and responsibilities as a Federal Direct Loan Borrower.

For more information, contact the Office of Financial Aid at 800.823.7214 or 804.524.5990.

Exit Interviews – Perkin Loans

The U.S. Department of Education requires that all recipients of a Federal Perkins Loan must complete mandatory exit interviews with the Office of Student Accounts. Failure to complete the mandatory exit interviews will result in you not receiving your diploma.

Federal Perkins Loan Exit Interviews will be done through Heartland (ECSI), our loan service. If an exit interview is needed for a Federal Perkins Loan, you will receive notification from Heartland (ECSI), and the VSU Collections Office, along with instructions on how to complete the exit.

If you were awarded a Federal Perkins Loan and you do not receive notification or if you have any questions/concerns, feel free to contact the Office of Student Accounts at 804.524.5339.

All account balances must be cleared by November 20, 2017. If additional charges are assessed after November 22, 2017, it is still your responsibility to make sure these charges are paid in full. Failure to do so will result in your diploma and official transcripts being held.

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