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University Sponsored Events

University Academic Events are programs and activities that relate to and are associated with Instructional function of the University, such as conducting credit-bearing classes, programmatic activities resulting from academic course work, and faculty departmental Meetings. The scheduling of classes is solely the responsibility of the University Registrar. The scheduling of other academic activities must be approved by the person(s) responsible for the space as determined by the Provost and Vice President for Academic Affairs. University Academic Events shall have priority for use of academic facilities.

Official University Events are programs and activities that require efforts from various University components and typically involve individuals from outside the University, i.e., friends, guests, and alumni. See “ Attachment A” for a listing of Official University Events and the office primarily responsible for scheduling of other academic activities must be Approved by the person(s) responsible for the space as determined by the Provost and Vice President for Academic Affairs. University Academic Events, a written request must be made To and approved by the President of the University of his designee. These events have Priority over similar events not so designated.

Student Events are programs and activities planned primarily for the students of VSU and Must be approved by the Office of Student Affairs. Student events may be sponsored by a number of organizations, including the Office of Student Affairs, the Student Government Association, or officially recognized student clubs and organizations. Examples of such Events are students organizational meetings, workshops, conferences, student fashion shows, concerts, movies, and other social activities. The Office of Student Affairs is responsible for the scheduling of all student events. The scheduling of Student Events is on a first-applied, first-granted basis.

Community Events are programs and activities sponsored by members of the University Community that are designed to help build a relationship between the University and Surrounding community. To be considered a Community Event, approval must be obtained from the Vice President for Development. The Director of Conference Services is responsible for scheduling these events. Priority will be given to programs or events that best relate and contribute to the enhancement of the University’s educational mission. Community Events are scheduled on a first-applied, first-granted basis.

University Related Events

University – related Events are programs and activities sponsored by faculty, staff, or administrative offices that are planned primarily for the benefit of members of the University Community. However, members of the community, guest, and alumni may attend these Events. Examples of such events are academic camps, in-house workshops, health clinics, etc. The appropriate Vice President or designee grants approval for such events. The Director of Conference Services is responsible for scheduling these events, which are scheduled on a first- applied, first- granted basis.

Non University Events

Non- University Events are non-athletic programs and activities organized by non- university organizations or individuals. Non- University organizations or individuals must execute an Agreement that contains an indemnification provision. The Vice President for Development Will grant approval for Non- University events when the program or activity is compatible with the educational mission of the University and when the program or activity does not interfere with other events or affairs of the University. The Director of Conference Services Is responsible for the scheduling of these events, and will be scheduled on a first-applied, first-granted basis.

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